Best Hot Desk Booking Software in the Middle East

OfficeSpace Software is the #1 AI Operating System for the Built World, delivering an intelligent platform that helps organizations plan, manage, and optimize their physical workplaces. The system unifies space planning, desk and room reservations, wayfinding, visitor management, asset tracking, maintenance workflows, and workplace analytics in a single platform designed for scale and collaboration. AI-enabled analytics, predictive insights, and automated workflows give teams a clear view of how spaces are used and how people work across locations. Facilities, HR, IT, and Real Estate leaders use the platform to support hybrid and flexible environments, improve space utilization, streamline operations, and enhance the employee experience while reducing real estate and operational costs. Recognized by Gartner for innovation in the Workplace Experience Applications market, OfficeSpace provides a scalable foundation for future-ready workplaces. By connecting people, spaces, and assets through actionable data, the platform helps organizations make informed decisions and achieve measurable business outcomes.

anny is a comprehensive solution designed for easy hot desk reservations and adaptable workspace management. Employees can quickly book desks, meeting areas, or shared amenities through a user-friendly interface. Ideal for those overseeing hybrid offices, coworking facilities, or larger enterprise environments, anny ensures a smooth hot desking experience. Notable Features: 🤖 anny AI: An intelligent chat assistant that manages desk booking inquiries and responds to intricate workplace queries via MS Teams, Slack, or a chat widget. 💺 Desk Reservation: Access on-demand desk bookings with real-time availability and amenity options. 🗓️ Weekly Scheduler: View team members' onsite schedules to coordinate collaborative workdays. 🗺️ 3D Office Layout: Interactive floor plans simplify the process of locating and reserving desks. 📊 Usage Insights: Monitor desk occupancy and usage patterns to enhance space efficiency. 🌐 Seamless Integrations: Compatible with Microsoft 365, Google Workspace, and more, featuring two-way synchronization. 🔒 Top-tier Security: Fully compliant with GDPR for secure and scalable operations.

Introducing the ultimate desk reservation system that your team will adore from the very start. Quickly create interactive office layouts in just a few minutes, monitor space usage with sophisticated analytics, and seamlessly connect with your existing technology—all while improving the employee experience, cutting expenses, and ensuring adherence to safety and privacy regulations. Easily locate teammates: Check who is present and their seating arrangements right on the interactive layout. More than just desks: Reserve parking spaces and additional resources—all from one convenient platform. Gain valuable insights: Analyze office usage and attendance patterns with detailed analytics. Reserve while on the move: Access our user-friendly mobile application, compatible with both Android and iOS devices. Enjoy uninterrupted workflow: Real-time synchronization with comprehensive integrations minimizes the need to switch between applications.

Yoffix transforms the desk reservation process into a user-friendly experience that employees actively engage with. Individuals can easily reserve a workspace with just one click through platforms like Microsoft Teams, Slack, a mobile application, an interactive 2D or 3D floor map, or by scanning a QR code located on the desk. They can filter options based on monitor configurations, standing desk availability, quiet areas, or any custom tags, save preferred desks, and even book adjacent spaces to colleagues. Administrators maintain oversight by establishing team or individual desk assignments, defining booking windows, implementing priority guidelines, and utilizing check-in features that automatically free up unclaimed desks, preventing them from remaining unused. Integration with HRIS systems such as Personio, Workday, BambooHR, HiBob, SAP SuccessFactors, and others ensures that reservations are automatically canceled if an employee is on leave or unwell. Each reservation contributes to a utilization dashboard, offering insights into actual demand across different floors, zones, teams, and days. Users have reported adoption rates exceeding 90% and reductions in office space requirements by 30 to 50%. Desk sharing starts at a cost of €1.50 per user monthly, with payment based solely on the modules utilized.

Skedda is the world's leading space-scheduling platform for your workplace. Our infinitely-customizable platform allows for the automation of complex and time-consuming booking tasks, which leads to better space management. We allow your teams to focus on work that matters, by removing the hassle of manually managing all things 'space-scheduling'. 1000's of organizations like Mercedes-Benz, Siemens and Harvard University are already using Skedda to help them do just that! No matter the size of your organization, Skedda eliminates logistical headaches. Experience our award-winning platform today. Skedda's platform features are complex scheduling automation, interactive maps, floorplans, mobile capabilities, calendar sync, a tablet view, SSO support, and user management.

To instantly find out if the meeting room or company car are available, simply scan the code at the spot with your mobile phone. You can book it in just two clicks if it is available. Whatspot will quickly help you find a date that is suitable for your booking, so it doesn't clash with other dates. A calendar or daily agenda gives you a complete overview of all your reservations and those of your company. It's always available on your smartphone, tablet, or computer. You can control not only who makes reservations in your company, but also what, when, and whereabouts. The system allows you to plan your capacity, optimize the use of space and car fleets, and make reservations within your company. Each new user will be invited to join the organization. After you have received it and registered, you will need to contact the administrator to give user authorization to the appropriate category.

Accordant can be used to manage any type of workspace from hybrid, traditional, agile and more. Everything is accessed via a web browser to manage space, plan moves, book desks, track occupancy, view leases, analyze utilization and more. Accordant is compatible with post PC and mobile devices for easy use. If you are looking for a complete workspace solution or even just one or two tools, Accordant has the elements you need. We have clients from 250 employees right up to 25,000+ our pricing is based on space and not users making this an affordable solution for everybody.

Clearooms allows you to manage your hybrid workspace. Clearooms makes it easy to manage hot desk bookings and meeting rooms. This allows for flexible and safe work, no matter how large or small your company. Our pricing model is based upon the number and type of desks or rooms you want to control, not the number employees. Clearooms is a great value and can be scaled as needed. Clearooms can be used for just one bank of desks. You can also use it for just two meeting rooms. You have many options for saving with our price banding. Our traffic light system provides instant information about the state of desks and rooms. Our reports give you greater insight into how it all works. We are here to help you as fast as possible.

Dibsido takes the chaos out of workplace bookings. With just one click in the app, your hybrid team can call “dibs!” on their favorite shared desks, parking spots, or meeting rooms. No more dealing with messy Excel sheets—Dibsido gives you the smoothest office management experience, from onboarding to daily use. One of the app’s standout features is its analytics mode, which lets companies track office utilization in real time. These data-driven insights help make strategic decisions, such as determining how much office space is really needed and pinpointing areas for cutting fixed costs. Dibsido easily integrates with commonly used corporate tools. Users can log in with their Google or Microsoft accounts and quickly set up notifications to be sent to platforms like Slack. Trusted by global companies like Toyota, Samsung, and Société Générale, as well as startups worldwide, Dibsido simplifies office management across industries. With a 4.8/5 rating on Capterra, G2, or GetApp, it’s one of the fastest-growing office management solutions in the market. Available as both a web solution and an app for iOS and Android, Dibsido gives hybrid teams the flexibility to book their spaces from anywhere.

Technology solutions aimed at streamlining facility management, cutting expenses, and promoting energy efficiency, ultimately leading to the creation of smart buildings and workplaces. Characteristics: An integrated digital platform merging IoT, IWMS, and analytical capabilities. Workplace experience, analytics and management software. Workplace reservation system. Building maintenance software. Energy oversight driven by AI. IWMS automating facility management tasks using industry standards. Real-time, informative dashboards. Quick setup. Regular automated software enhancements, with updated versions every 2 months. Verified sensor devices. Accessible REST APIs for seamless integration with external software.

FLEXIDESK offers a user-friendly solution for managing hybrid workspaces, helping teams book desks and meeting rooms quickly and effortlessly. Its seamless Google Calendar integration simplifies scheduling and ensures everyone stays on the same page. The platform delivers detailed usage analytics, allowing organizations to track trends and make informed decisions about workspace utilization. Check-in and no-show tracking features help maintain fairness and maximize resource efficiency. Admin tools provide customization options for rules, policies, and workspace layouts, tailoring the experience to each organization’s unique needs. Designed specifically for hybrid work, FLEXIDESK runs smoothly in the background so teams can concentrate on their core tasks. The lightweight platform is built to be flexible and user-centric. It enables businesses to create a modern, adaptive workspace culture.

UnSpot is a hybrid office platform that offers everything you need. Our software is powerful. UnSpot offers a desk reservation system, scheduling software and navigation system. Simplify workspace, schedule meetings and gain insight into office data with a single smart solution. UnSpot allows you to book desks easily, create schedules and optimize your workspace.

Envoy is changing workplaces for hybrid work by safely bringing people together to connect, collaborate, and thrive. Envoy's workplace platform has revolutionized how companies welcome visitors, keep their employees safe, book conference rooms and desks, and manage deliveries in more than 14,000 locations around world. Envoy Visitors welcomes guests with more than 100,000 sign-ins per day. They also protect people, property, ideas, and their personal information. Envoy Protect ensures that employees are well and coordinates their schedules before they arrive on-site. Employees can reserve a desk at Envoy Desks for any day they are in the office to work with colleagues. Envoy Rooms is a simple way to book meeting rooms and free up space. Envoy Deliveries ensures that packages reach their recipients without any mailroom pile-ups.

WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hotelling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync also comes with deep analytics and insights to improve productivity and efficiency of both employees and workplaces. WorkInSync is used by 350,000 employees at over 180 companies globally.

Tribeloo is the easy-to-use desk booking solution to collaborate in the hybrid workplace. Tribeloo brings employees back together in the hybrid workplace Tribeloo helps to increase employee satisfaction and productivity by making it easy for employees to find eachother at the office. It provides valuable insights for office admins in office space usage in order to increase utilization, change office layout or reduce costs Tribeloo enables employees to: - Easily and intuitively book a desk, room, parking spot or any other type of resource - Book directly from their Outlook or Google calendar, so they don’t need to learn yet another tool - See which colleagues are in the office on a specific time and day and where they are sitting​ Tribeloo enables admins to: - Define site specific rules (user groups, neighborhoods, check-in, ...) - Actively manage the workplace experience - Onboard all employees easily with single sign on - (SSO) and User Provisioning - Set up a site in a matter of minutes by uploading a floorplan and drag-and-drop configuration

YAROOMS is a complete workplace management platform that helps organizations coordinate people, spaces, and schedules in hybrid work environments. It’s designed to support everything from day-to-day bookings to long-term space optimization—bringing all core workplace functions into one intuitive system that’s easy to use and simple to deploy. The platform is suitable for organizations of all sizes—from small teams managing shared spaces to mid-size companies and global enterprises with multiple locations. YAROOMS is trusted by organizations in finance, healthcare, government, education, and technology—industries where visibility, efficiency, and compliance are essential. Key features include: > Desk and Room Booking – Reserve desks, meeting rooms, or parking spots with real-time availability and interactive floorplans. > Hybrid Work Scheduling – Let employees set their work location (home, office, elsewhere) and coordinate in-office days with their teams. > Visitor Management – Manage guest registration, check-in, and host notifications with a customizable digital reception experience. > Digital Signage – Display live booking status outside rooms and desks to support on-the-spot reservations and reduce confusion. > Mobile App – Enable bookings, check-ins, and work planning on the go from any mobile device. > Microsoft Teams Integration – Book spaces and update work status directly inside Teams—no need to switch tools. > Workplace Analytics – Monitor occupancy trends, attendance patterns, and visitor traffic to make informed space planning decisions. > Compliance & Security – ISO 27001 certified and GDPR compliant, built for high-trust environments.

Flexibility-oriented organizations can use Flexwhere Workplace and Meeting Room Booking System to manage their workspaces and meeting rooms. It is a Dutchview software application. These employees don't have a fixed workspace. Flexwhere allows them to quickly find out which meeting rooms and flex places are available and where their colleagues are located. The information can be viewed on a desktop, laptop or display. Flexwhere can be accessed from any device, including a smartphone or tablet, via the mobile app. Flexible workplaces are becoming more popular. This is creating all kinds of possibilities but also raising questions like: "How do I find a free workplace?", "Where can I find the colleague that I need?", "Is there a conference room on this floor?" Flexwhere Meeting Room Booking System can answer these questions and is ideal for supporting the transition to flexible work.

Nibol streamlines workplace operations, boosting productivity and employee satisfaction. By offering flexible workspace booking, resource management, and visitor access, Nibol helps organizations thrive in today's hybrid work environment. Users can: - Plan their work week and see colleagues' calendars. - Book desks and meeting rooms at the office. - Book parking spaces and shared resources available within the organization. - Invite visitors on-site, without the bureaucracy. - Receive personal deliveries at the office, with automated notifications on arrival.

Archie empowers thousands of hybrid offices and coworking spaces to streamline operations seamlessly. Whether it's managing desk and meeting room bookings, tracking visitors, or analyzing workspace efficiency, Archie offers a dedicated solution that makes running your space a breeze. What sets Archie apart is its sleek, modern interface paired with robust admin capabilities. You truly have to experience it to appreciate the depth of its features. From visual floor plans and visitor check-ins to meeting room scheduling, desk assignments, multi-location support, and smart automations with real-time alerts— Archie covers it all. Plus, with native integrations to over 40 tools like Microsoft Teams, Slack, Zoom, Google Calendar, Outlook, Stripe, Xero, QuickBooks, Kisi, and more, Archie fits right into your existing workflows.

Our tailor-made, cloud-based office space management software solution provides facility managers, HR managers, office administrators, and CFOs with a real-time view of their workspace and the ability to customize office arrangements on the go. This is a perfect solution for mid-sized companies (150+ employees) and enterprises. This SaaS solution is an ideal tool to manage today’s hybrid working model, providing an all-in-one package for space management solutions. - Custom seating plans that maximize employee productivity. - A user-friendly application that allows instant booking of desks and meeting rooms in case you adopt a hybrid working model. - Real-time updates that provide an instant picture of seating allocations and scheduling hot desks. Start using POC Systems’ office space planning software in a couple of days.

Freespace has been at the forefront of workplace design and technology solutions since its establishment in 2015. Distinguished by its innovative approach, Freespace stands out in the market as the sole provider of a fully integrated and end-to-end workplace and sensor technology solution. Freespace tackles common workplace problems like excess real estate, fluctuating capacity, and suboptimal workspace design. It provides insights into workplace data, interactive solutions for hybrid work, and tools for enhanced space efficiency and sustainability. Freespace is known for its expertise in workplace analytics, sensors, employee apps, signage, and space management. Our platform meets all customer needs without relying on outside integrations. With Freespace, organizations can make space for more efficient, productive, and dynamic workplaces.

Flexopus is a flexible booking system that offers a user friendly and efficient way to book dynamic workspaces, parking spaces, and meeting areas. This desk-sharing software integrates seamlessly into your company and adapts to your exact requirements. Flexopus allows you to customize the daily activities of your hybrid team according to your preferences. We host your data exclusively on our servers in Germany (no AWS or Co.). Flexopus is 100% compliant with the DSGVO requirements for the storage, transfer, and processing of personal data.

Space Planning | Space Management | Move Management | Floor Plans | Reporting | Utilization | Wisp is the only space management software that combines cutting-edge tools with tailored implementation and ongoing support. With the software and service that delivers results, you can track daily seat movements, plan for future scenarios, manage floorplans, and gain insight into your workplace. Wisp is a SaaS space management tool that combines multiple solutions into one simple package. This provides real estate and facilities teams the tools, support, and metrics they need in order to optimize their workplace. Wisp can help you manage large corporate relocations or keep track of daily moves, adds and changes (MAC), and adds control and transparency. Wisp includes: - Complete Implementation - Integration Configuration Unlimited CAD Updates - Ongoing Support and Advisory Services All SaaS Benefits

Sign In Solutions is more than visitor management. It empowers organizations of all sizes with the tools to reduce risk, maximize employee engagement, and welcome visitors efficiently. Enhance experiences and empower workers to work from anywhere. Plan ahead and welcome visitors, from students and potential employees to contractors and partners, with ease. Sign In Solutions is a suite of products that goes beyond visitor management. It empowers organizations of all sizes with the ability to reduce risk, maximize employee engagement, and schedule resources efficiently.

Transform your team's workflow with a comprehensive collaboration platform that features an AI Companion. Enhance communication, boost productivity, make the most of in-person interactions, and foster employee engagement through Zoom Workplace. Establish valuable connections with a singular solution that encompasses meetings, team chat, whiteboarding, phone services, and much more. Eliminate unnecessary time spent switching between different applications, as Zoom Workplace delivers a smooth, automated experience accessible from both mobile devices and desktops. With its integrated functionalities, you can easily initiate calls or meetings directly from chat threads, collaborate on whiteboards from various locations, and check your colleagues' availability with just a glance. This unified approach not only simplifies tasks but also encourages a more cohesive and dynamic work environment.