Comment Does this need to be a meeting? (Score 1) 27
The first thing to do is ask "Does this need to be a meeting?". If all you're doing is disseminating information, it doesn't. Send the information in an email instead. If you expect questions, send it in an email and have people ask their questions via an email thread. If you start getting debate on a question, then you need to schedule a meeting or take it to real-time chat. If you want feedback and expect debate on changes, send it in an email and schedule a meeting later to give people enough time to understand the information and get their feedback ready.
TBH I think any meeting that has a detailed agenda doesn't need to start as a meeting. My experience is that the productive meetings always involve a starting point so nebulous that the whole point will be to throw ideas at each other and work out what we're actually doing.