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Description
CallBack HVAC is a missed-call text-back solution tailored for HVAC businesses. When a customer makes a call that goes unanswered, the software promptly sends a text message to keep the lead's interest alive, preventing them from reaching out to other competitors.
HVAC business owners and those managing multiple crews can utilize CallBack HVAC to minimize job losses from missed calls, as it operates around the clock without requiring any manual oversight. Upon a missed call, customers receive an immediate and customizable text response assuring them that they will be contacted shortly.
The platform boasts several noteworthy features, including automatic text-back for missed calls, customizable SMS templates, real-time alerts, and an intuitive dashboard to monitor all interactions. The service comes with no long-term contracts, complicated setups, or the need for an answering service.
CallBack HVAC uses Twilio to ensure reliable SMS communication and is offered as a cloud-based SaaS solution, which means there is no software installation necessary. Pricing is $149/month with a 14-day free trial for interested users to explore its capabilities before committing. This innovative approach allows HVAC companies to maintain strong communication with potential clients effortlessly.
Description
KaiCalls provides a comprehensive business phone solution managed by an AI secretary, allowing you to acquire a genuine US phone number within approximately three minutes.
When a call comes in, it initially rings your mobile device; if you are unable to answer, Kai responds under your business name, gathers essential details like the caller's name, contact information, email, and the purpose of their call, seamlessly schedules appointments on your Google Calendar, and sends you a text with the conversation transcript before the call ends. For urgent inquiries, the system forwards calls directly to your mobile phone, ensuring that every lead is recorded in your CRM or field service software, optimizing your business's communication.
This service is specifically designed for companies that rely heavily on phone interactions, such as plumbers, electricians, HVAC and roofing contractors, locksmiths, law practices, medical clinics, fitness studios, and rental agencies, particularly those that struggle with missed calls or who are currently paying a receptionist around $3,000 monthly.
KaiCalls offers straightforward pricing: $69 per month for solo users, $199 for the Pro plan, or custom pricing upon request, with no per-minute fees or additional charges, operating on a month-to-month basis with a 30-day money-back guarantee, and there is no need to download any app.
Additionally, you have the opportunity to experience the service firsthand before committing; simply dial 1 (417) 386-2898 and engage with Kai directly.
API Access
Has API
API Access
Has API
Screenshots View All
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Pricing Details
$149/month
$149/month with a 14-day free trial. Includes missed-call text-back, after-hours lead capture, caller detail capture, urgency flags, callback queue, two-way SMS follow-up, business-hours controls, and English/Spanish support. Customer is responsible for their own Twilio/SMS usage costs.
Free Trial
Free Version
Pricing Details
$69/month
Free Trial
Free Version
Deployment
Web-Based
On-Premises
iPhone App
iPad App
Android App
Windows
Mac
Linux
Chromebook
Deployment
Web-Based
On-Premises
iPhone App
iPad App
Android App
Windows
Mac
Linux
Chromebook
Customer Support
Business Hours
Live Rep (24/7)
Online Support
Customer Support
Business Hours
Live Rep (24/7)
Online Support
Types of Training
Training Docs
Webinars
Live Training (Online)
In Person
Types of Training
Training Docs
Webinars
Live Training (Online)
In Person
Vendor Details
Company Name
CallBack HVAC
Founded
2026
Country
United States
Website
callbackhvac.com
Vendor Details
Company Name
KaiCalls
Founded
2025
Country
United States
Website
www.kaicalls.com
Product Features
HVAC
Billing & Invoicing
Customer Database
Dispatch Management
Inventory Control
Job Management
Maintenance Scheduling
Mobile Access
Quotes / Estimates
Routing
Scheduling
Service History Tracking
Technician Management
Work Order Management
SMS Marketing
2-Way Messaging
Artificial Intelligence
Contact Management
MMS
Mass Texting
Message Personalization
Mobile Coupons
Mobile Keywords
Polls / Voting
Reporting/Analytics
Scheduled Messaging
Shortcodes
Text-to-Win
