Comment Re:Get ready to submit an itemized cell phone bill (Score 1) 161
Drop that per diem to $20 for food
$20 for food? Well, that will get you through breakfast if you are a lousy tipper.
, add an extra $20 for taxi or mass transit if they don't have rental car.
Better make sure the hotel is within a mile or two of the work place and you don't go anywhere for lunch.
It doesn't cost that much to process the receipts
It takes me about half an hour for a week long trip. That is about $100 cost to the company. Then it has to go to my manager who has to look it over and then to HR. Altogether it probably costs about $200 to process the receipts.
And you need the proof that expenses are legitimate if you are a government agency or a public firm, even a private firm is going to have to have details if they want to claim the expenses on their taxes.
Not according to the IRS. They allow a per diem rate (and it is much more than $20).
For New York City, the per diem rate is $303 lodging plus $71 food.
For Oklahoma City, where I am now, the per diem rate is $87 lodging and $66 food.
I would have to say that the lodging rate for Oklahoma City is lower than you are going to be able to find decent quality lodging in Oklahoma City. The overall average rate in Oklahoma City is $99, with three star rating average of $141 or more than double the IRS suggested per diem.
Contrast that to New York City, where the overall average rate is $221 and the three start average is $177. If I recall, the food in New York City is very pricey as well, although the IRS site only allows slightly more for the food in NYC than in OKC.
I guess if you are going to New York, get a per diem. If you are going to Oklahoma City, get a receipt.