$200 per head seems about right on price, if I had to hire some consultants to throw together a network for 3 days, then tear it all down, seems like a bargain
I dunno what prices you've been conned into paying, but that parses as gouging to me.
Consultants aren't necessary; Hofstra already has an IT infrastructure and staff in place. At worst, they'd have to deploy a couple dozen more WAPs and maybe a 24-port switch if you don't already have the ports free -- maybe USD$4000.00 worth of HW. Set up a new SSID for the reporters with a WPA2 login, which lands you on a temporary VLAN and subnet that routes directly to the Internet and nowhere else. Takes maybe a day to set up, and most of that is CS interns/undergrads pulling Cat.6 and placing WAPs/antennas.
After the debate, turn off the SSID, VLAN, and subnet -- you can pull out the WAPs (if you must) at your leisure. Put the HW away; save it for the next big event, or when an endowment arrives for the next building.
How does this justify $200/head? (Seriously; what am I not figuring here?)