Best Web-Based Patient Case Management Software of 2025

QUALO optimizes human services and community-based health care with advanced tools and workflows. Customizable forms capture detailed client information, while guided workflows ensure consistent care delivery from intake to follow-up. Secure records and real-time documentation simplify case management and service coordination. Real-time reporting and analytics provide insights into client progress, enabling timely and informed interventions. Automated reminders ensure that appointments and follow-ups are never missed. With mobile accessibility, QUALO supports fieldwork by allowing data entry and access on the go. The platform also enhances collaboration among multidisciplinary teams, improving communication and care coordination. These features empower providers to deliver high-quality, personalized services, improve client outcomes, and reduce administrative burdens, making QUALO an essential tool for human services and community health care providers.

FAMCare makes case management easier and helps improve the outcomes for your clients. FAMCare automates casework with flexible workflow tools and queued to-do lists, so nobody falls through the cracks. For reporting and data analysis, powerful pivot table data reporting makes looking at data easy and fun and makes quarterly and annual reporting simple. Includes modules for workflow, new form creation, billing, portals and much more.

NewOrg is a robust platform that allows non-profit organizations to integrate information from all areas of their operations. This allows them to better manage clients, volunteers, services, donors, donations and outcome. It also provides the ability to schedule activities, sign-ups, communications, surveys and fundraising activities. NewOrg is a powerful platform that can help you manage your committees, donors, events, and memberships to ensure that your organization runs smoothly.

Case Management Software made simple to allow you to focus on your non-profit. 360-degree views of all your cases from a single dashboard. Get rid of your excel documents and access your data anywhere, on any device. InfoFlo will provide you with a system that is fully customized to meet your needs at an affordable cost.

No matter how big or small your company is, our software can help you manage and accelerate your performance. Our secure and scalable case management software can be adapted to meet your clients' needs and empower your agency. PlanStreet's compliance with HIPAA/HITRUST security standards ensures that sensitive data and files are protected. It is time to stop using manual forms and processes. Switch to PlanStreet to automate client engagements, cases, forms, and files. We are confident that PlanStreet can help you and your team plan, execute, track, and monitor work.

Over 25 years ago, one of our founders was working as the IT Director of a large behavioural health and residential services agency in New York. Sensing a need for a better way to track and report on their services, he developed a case management system for his agency. Over time, two other agencies joined in and helped expand the software so that it could serve the needs of virtually any human services agency in the country. Today, Foothold’s team and our software support hundreds of agencies across the nation, in Guam, and in Puerto Rico. With our technology expertise and roots in human services, we continue to empower agencies to focus on their missions.

iinsight®, an international cloud-based practice management and case management reporting system, is an end to end global cloud-based solution. It is designed for Allied Health service providers as well as their customers. Many disciplines are covered by Allied Health, such as: Vocational Rehabilitation Consultants. Speech Pathologists, Occupational Therapists. Physiotherapists. NDIS service providers. Support Workers. The beauty of iinsight®, is that it allows users spend more time with people than entering and re-entering data. The software is simple to use and reduces the chance of error. You can store your work securely in cloud storage, so it is always with you. Clients have immediate access to financial and business information, setting the standard for productivity. This licensing model is ideal for all organizations, as it eliminates the upfront costs associated with other solutions. To securely access iinsight®, all you need is a web connected device.

Connect care teams seamlessly to a 360-degree view every patient on one HIPAA-compliant platform. Transform your call center, connect patients to care quickly, and take action on social determinants to improve outcomes. A streamlined engagement platform connects people, data and processes to help patients acquire, support, engage, and engage them throughout their journey to health. Transform virtual sales, provider relationships, patient engagement, and other activities to increase value and drive results. Connecting sales, service, and marketing with critical data will help you achieve commercial excellence. Meet your constituents right where they are. Staff can make the best decisions with insight-driven processes that give them a 360-degree overview of the families and individuals they serve. Your team can quickly respond to any healthcare emergency by providing manual contact tracing, patient monitoring and automated follow-ups.

Why use 8 systems when one package could do the job? Weave allows patient, client, and customer communication to be easier and more efficient while working in and out of your office. This is especially helpful during COVID. Weave makes it easy to communicate with clients and patients.

KaleidaCare, a web-based software for foster care and social service management and tracking, is available online. KaleidaCare Solutions was specifically designed to provide the best long-term and short term value for mental health and social services agencies. It allows them to seamlessly track client admissions, manage client treatment, and administer programs and services. KaleidaCare is affordable and easy to use. It allows social service agencies to create reports, manage billing, receive notifications, store and sign documents electronically in the office and at home using any Internet-based device.

Clarifire Health is a highly developed rounding solution that includes a robust workflow engine, specifically designed to assist healthcare organizations in ensuring patient satisfaction. Clarifire, a Florida-based WBENC company, developed Clarifire. Clarifire Health uses workflow technology to improve communications. Clarifire Health is a SaaS solution that captures patient stories via quick swipes and taps on the mobile app. This improves service delivery and enhances leader rounding to improve patient satisfaction.

ShiftCare's Care Management features make it easier to provide highly personalized support to clients, their families, and their families. Our care management features make it easy to organize shifts, rosters, and teams, allowing you to deliver a more efficient and effective service. ShiftCare seamlessly integrates timesheets, expenses, and invoices to make accurate accounting easy. This will reduce your workload and help you grow. We connect you and all your teams with everything you need to coordinate shifts, coordinate clients, and provide quality care wherever they are. We make it easy for new clients to be welcomed, understand their needs and manage their goals. We also help them establish good relationships with their family and friends. Your teams will support clients in reaching their goals. We make it easy to track their progress and share it with the right people.

TheraNest is an all-in-one software solution for mental health professionals to manage their practice more effectively. The platform simplifies administrative tasks, such as client scheduling, insurance billing, telehealth services, and documentation. With features like automated appointment reminders, customizable progress notes, and secure client portals, TheraNest enhances both clinician productivity and patient care. The software is designed for use across different practice sizes, offering flexible options to cater to solo, medium, and large practices while ensuring full HIPAA compliance.

IntakeQ is a web-based online intake management software for health professionals that eliminates paperwork. IntakeQ is HIPAA compliant and allows health professionals to share online case forms with patients. This improves client onboarding. The platform includes e-signature support and questionnaire analytics, client notes, profile, automated appointment reminders, secure messaging portal, and client notes.

SimplePractice is the best practice management software for private solo and group practices. HIPAA-compliant platform allows practitioners to streamline their entire business. The features include integrated telehealth, insurance claims filing, a robust portal, online scheduling and billing, credit-card processing as well as free appointment reminders and calendar sync.

Every patient who walks through your doors can have a different patient intake process. Your patient intake process will be more efficient. Our EHR technology includes a flexible CRM module that allows for standardization of your workflow while allowing you to customize it for each patient. You can manage phone calls, tasks and prospective patients more quickly and accurately. Every clinic has its own set procedures and steps for scheduling patient appointments and checking in patients. EHR YOUR WAY's digital medical records system is unique in that we seamlessly integrate with the steps your team is familiar with. Our Appointments module will help you set up your workflows so that you can concentrate on the task at hand.

splose is the most powerful AI practice management software, hands down. Bringing together the industry’s handiest tools in the one platform, splose offers smart, reliable solutions and an effortless user experience. By harnessing the power of automation and AI splose puts thousands of hours back into the hands of healthcare providers around the globe every day, empowering them to focus on what’s important - caring for people.

Ahshay Platform by DataCare offers a variety of software solutions for medical management. It includes a medical process manager, nurse management software, utilization review, auto case management software, and many other software solutions. The platform can be used to meet the needs of insurance providers, self-insured group, managed care, and individual nurses case managers.

Bridge is an award-winning enterprise solution for patient engagement in healthcare organizations. The platform allows companies replace their existing EHR's Patient Portal, connect multiple IT systems, consolidate patient engagement tools, launch a digital frontdoor, and connect multiple health IT system. The solution is easy to deploy and scaleable. It is ONC 2015 Edition Certified. It can be downloaded as a web application for clients and a mobile app for Android or iOS. Bridge automates the entire care process, simplifying the patient experience. With customizable electronic communications and access to financial, health, and appointment information on multiple platforms, patients are kept informed and engaged. You can schedule your own appointments, access to health information, secure patient-provider messaging and mobile intake. Bill pay is also available. Healthcare organizations can create their own interfaces and add-on features using a fully-documented API. They can also run advanced reports with the API.

CareManager, an electronic health record (EHR), is a platform for population health management that is agnostic and provides care coordination, interoperability, outcomes, risk stratification, and analytics. The solution uses cloud-based technology to reduce readmissions without compromising quality. Participants can follow a shared plan, transfer consumer information, track clinical quality measures, and manage authorizations, claims, and other details across their network. CareManager aggregates data to identify trends, and presents treatment outcomes and health information for analytics-driven decision-making. CareManager provides a complete view of an individual's medical history and gives them immediate access to the most current data. This gives you a greater understanding and visibility into the activities occurring across the care continuum.

PracticePal offers a wide range of core functions. However, we also integrate with other popular systems. This allows you to link your PracticePal account with a variety of professional services like Google Drive/Docs and Mailchimp. The appointment diary is easy to use and modeled after the Google Calendar. It supports single-day, multiday, monthly, Agenda, multiple practitioner views, and multiple clinic locations. Your patients can register, cancel, fill out forms, and even pay deposits or the entire amount without you having to interact. They never see your actual diary, and you have full control over who can book. Practice Pal allows users to easily log simple SOAP text notes and insert and annotate charts.

extendedReach is a web-based case management software that assists Child and Family Social Service Agencies to deliver consistent, efficient, and effective services. ExtendedReach allows you to type information once and will automatically fill documents and web forms. It can also generate billing, send emails, create charts and more. You can access extendedReach via any web browser or extendedReach mobile application, from anywhere with an Internet connection. extendedReach automatically calculates due dates and assists with appointment scheduling. It also integrates with your personal calendar. Signatures are an inevitable part of life but can be difficult to collect. extendedReach seamlessly integrates the signature process into your agency's workflow. It is likely that you want to "paperless", but what do you do with all that paper? The Scanner Inbox is the answer. It's loved by our customers! After all the meetings, documents written, signatures collected you want to know if all that hard work is paying off.

Let's begin with a paradigm shift. Consider this if you think millenials lack loyalty. The battlefield for loyalty has changed. 20 years ago, quality service was the king. Now, convenience is King. Your healthcare website should accomplish three things. High UX standards are required by digitally savvy audiences. Patients can access tools that will save them time. Provide quick and reliable access. Loyalty is the result. Everything that is not bolted to ground must be online and automated. Your ability to increase accessibility online directly impacts your practice's revenue potential. Integrated Web is a web design solution that manages +90% of your patient experience in a way that is easy and beautiful. It was created just for you. Patients require quick access to intuitive tools. Digital streamlining of office operations is a great option. This is where artificial intelligence (AI) can be used to consolidate multiple vendors.

Keet makes it easy to partner with patients at home and in the clinic. It supports seamless communication, collaboration, and accountability. Our patient engagement solutions allow providers to include patients in their care, creating shared accountability and helping them reach their goals. Keet's digital platform for health helps you create the best plan possible for each patient. Smart automation and surveys can help you optimize your care. Keet's mobile app supports RTM and allows patients to check on their care plans and chat with their therapists. Keet is a digital health platform that allows you to manage all aspects of patient care, from diagnosis to successful outcomes. With RTM, you can track patient progress and monitor their experience in real time to improve satisfaction and prevent dropout.

CaseWorthy provides advanced case management, client management and participation tracking software for Health and Human Service (HHS), organizations that serve the nation's most vulnerable people and communities. CaseWorthy is easy to use and can be customized to meet the needs of each organization. It transforms data into actionable information that teams can use to improve their services. The platform offers automated workflows, rule and eligibility management tools, as well business intelligence dashboards.