Best Facility Management Software for Microsoft Teams

OfficeSpace Software is the #1 AI Operating System for the Built World, delivering an intelligent platform that helps organizations plan, manage, and optimize their physical workplaces. The system unifies space planning, desk and room reservations, wayfinding, visitor management, asset tracking, maintenance workflows, and workplace analytics in a single platform designed for scale and collaboration. AI-enabled analytics, predictive insights, and automated workflows give teams a clear view of how spaces are used and how people work across locations. Facilities, HR, IT, and Real Estate leaders use the platform to support hybrid and flexible environments, improve space utilization, streamline operations, and enhance the employee experience while reducing real estate and operational costs. Recognized by Gartner for innovation in the Workplace Experience Applications market, OfficeSpace provides a scalable foundation for future-ready workplaces. By connecting people, spaces, and assets through actionable data, the platform helps organizations make informed decisions and achieve measurable business outcomes.

Clearooms allows you to manage your hybrid workspace. Clearooms makes it easy to manage hot desk bookings and meeting rooms. This allows for flexible and safe work, no matter how large or small your company. Our pricing model is based upon the number and type of desks or rooms you want to control, not the number employees. Clearooms is a great value and can be scaled as needed. Clearooms can be used for just one bank of desks. You can also use it for just two meeting rooms. You have many options for saving with our price banding. Our traffic light system provides instant information about the state of desks and rooms. Our reports give you greater insight into how it all works. We are here to help you as fast as possible.

Easy to use, award-winning Help Desk software for service teams that need to do more with less. Simplisys Service Desk provides flexible solutions for support teams of any size. - Manage multiple data channels with one interface Roles-based access to tickets - Email integration that creates and acknowledges tickets automatically. - Features rich reporting tool and dynamic dashboards. - Roles based Customer Portal - Simple to use business rules and workflows to drive automated processes. - API's for integration with third party software. We offer unparalleled support and market-leading service. Don't waste your time looking through thousands of documents online. Give us a call.

The Receptionist iPad software allows visitors to manage their visits and calm down the chaos in the front office. Our digital check in solution can be customized to meet your needs. You can choose to use configurable buttons or drag-and-drop badge printing. You can effectively manage and track all visitors to your workspace, and securely store the information in the cloud. No more paper visitor logs! Ask your guests for key information at check-in. This is whether you need it to comply with ITAR, C-TPAT, FSMA or PCI compliance or to build a human connection with them. Your employees can communicate with their guests via our unique two-way communication feature before they even reach the lobby. The Receptionist will make a profound impression on your guests.

The Asset Guardian (TAG) Mobi: Tackle Downtime with TAG Mobi TAG Mobi is a fully embedded preventive maintenance and asset management (EAM) solution within Microsoft Dynamics 365 Business Central. Designed for modern manufacturing and infrastructure operations, TAG Mobi helps reduce risk, minimize downtime, and streamline maintenance workflows—all from within your existing Business Central environment. From proactive asset health monitoring and predictive maintenance to real-time mobility and AI-powered adoption tools, TAG Mobi equips maintenance teams with everything they need to boost performance and take control of asset operations. Key Features: • Fully embedded in Microsoft Dynamics 365 Business Central • Real-time mobile access for on-the-go asset tracking • Predictive maintenance to reduce unplanned downtime • AI-assisted onboarding for faster adoption • Advanced APM tools to monitor asset health and anticipate failures No silos. No extra software. Just a seamless, native experience that empowers maintenance teams and provides managers with the insights they need—right inside Business Central.

Skedda is the world's leading space-scheduling platform for your workplace. Our infinitely-customizable platform allows for the automation of complex and time-consuming booking tasks, which leads to better space management. We allow your teams to focus on work that matters, by removing the hassle of manually managing all things 'space-scheduling'. 1000's of organizations like Mercedes-Benz, Siemens and Harvard University are already using Skedda to help them do just that! No matter the size of your organization, Skedda eliminates logistical headaches. Experience our award-winning platform today. Skedda's platform features are complex scheduling automation, interactive maps, floorplans, mobile capabilities, calendar sync, a tablet view, SSO support, and user management.

B-Line is a facility & visitor management platform that leverages AI and IoT technologies to integrate with existing building systems and centralize property management into a single pane of glass. It automates access control, energy management, amenity booking, space optimization, and AI assistance for multiple buildings under one platform, offering a comprehensive solution for asset managers and operators of all building types. Product Services - Cloud-based building automation and interior positioning system - AI-powered digital access, digital wallet, smart badges, digital IDs - Fraud detection and biometric identification for secure access to sensitive areas - IoT device integration and energy management platform - Real-time monitoring of building occupancy, security, and safety - Occupancy-based smart controls for existing HVAC and lighting control systems - Room, desk, amenity booking and payment platform - Work orders, occupant survey, and feedback system - Machine learning algorithms for predictive maintenance and repair - AI-powered visitor management and predictive usage analytics - AI-Assistant providing staff and occupants with 24/7 customer support

WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hotelling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync also comes with deep analytics and insights to improve productivity and efficiency of both employees and workplaces. WorkInSync is used by 350,000 employees at over 180 companies globally.

ALICE Receptionist is the most advanced, full-service Visitor Management and Lobby automation solution available. Only ALICE receptionist uses A.I. video avatars to greet guests when they arrive in your building, provide instructions throughout the check-in process and enable guests using the ALICE kiosk to engage with your employees in live 2-way audio and video conversations. ALICE Windows-based system combines guest registration, automated guest greetings, A.I. video avatar instructions, and the ability to connect guests with your employees in real-time. Contact our sales team to learn how ALICE Receptionist can automate and elevate the visitor experience for your building today.

You can now manage your assets and workplace seamlessly. Eptura's platform allows you to bring together all aspects of your work so that your employees and business can achieve their full potential. Bring your entire work world together in one place. Our tools provide you with unparalleled visibility into your workspace, allowing you to better understand how your employees are using it while managing your assets and facilities. Eptura provides you with powerful insights to ensure that your workspace supports your business in every way. Maximize your space and make the most of your employees' time. Keep your assets running smoothly. Encourage collaboration between teams and forecast your future maintenance requirements.

UpKeep is a mobile-first software for facilities and equipment maintenance that is trusted by some the largest companies in the world. UpKeep allows asset and facility management teams to get better data and collaborate seamlessly to improve productivity. It includes tools to create work orders on the go, keep track of all current or upcoming work orders and monitor the health of locations.

Sign In Solutions is more than visitor management. It empowers organizations of all sizes with the tools to reduce risk, maximize employee engagement, and welcome visitors efficiently. Enhance experiences and empower workers to work from anywhere. Plan ahead and welcome visitors, from students and potential employees to contractors and partners, with ease. Sign In Solutions is a suite of products that goes beyond visitor management. It empowers organizations of all sizes with the ability to reduce risk, maximize employee engagement, and schedule resources efficiently.

Sine's visitor management software makes it easy to streamline your workplace check-in. Sine is trusted by global brands and allows users to quickly and easily check-in employees, contractors, visitors, and other assets throughout the workplace. It allows users to instantly print badges, take visitor photo IDs, and sign NDA's from one platform. Sine's visitor management software is accessible on the web, tablet, as well as mobile devices.

Facilities Management Software is essential for businesses, providing a dedicated solution to report, resolve, and record issues efficiently. This software enhances productivity, streamlines operations, and reduces the costs associated with manual fault tracking. FacilityBot is your all-in-one facilities management software, designed to empower building owners, maintenance teams, and facility managers to optimize business and infrastructure operations. Our solution simplifies Computer-Aided Facility Management, enabling efficient planning, execution, monitoring, and control of various activities. Key features include planned preventative maintenance, space and move management, asset and booking management, service request handling, long-term fault reporting, and comprehensive field service management. Discover the simplicity and efficiency of FacilityBot for your facilities management needs.

Software that makes it easier to reserve desks for your employees. This software includes the ability to assign permanent and hybrid desks, provide wayfinding solutions for employees, as well as making sure your office meets social distancing guidelines. Keep your office secure. Visitors can check in, sign NDAs, print badges upon entry, and then check out. Our software allows your employees to pre-register guests. This saves you time. Service requests can be sent and tracked more easily with Eden Workplace. Employees can submit tickets to Eden Workplace for all their needs. IT and workplace managers can also organize and manage tickets from one place. With Eden Workplace's room scheduling software, you can make meetings more stress-free. Book conference rooms, check out meetings, and integrate meetings using Slack and Google Calendar.

SharingCloud empowers businesses to modernize their offices with flexible, data-driven Smart Office technologies designed for hybrid work. Its Instant Suite® platform covers every aspect of workplace management, from meeting and desk reservations to visitor registration, signage, and real-time space analytics. With dedicated tools like Instant Mobile, GroomPad, SignPad, and Instant Guest, organizations can create more efficient and engaging work environments. The platform supports collective performance by making it easy to manage hybrid meeting spaces while also delivering modern communication through digital displays and signage. By collecting and analyzing building usage data, SharingCloud enables leaders to anticipate space needs and optimize resource allocation. Trusted by global enterprises, the platform currently supports more than 13,000 meeting rooms and 22,000 shared offices worldwide. Integration through open APIs ensures seamless connection with existing enterprise tools and mobile applications. With its proven scalability and global presence, SharingCloud helps companies reduce inefficiencies, improve workplace satisfaction, and future-proof their operations.

SP Facilities represents a state-of-the-art application for SharePoint and Microsoft Teams, designed to enhance the Digital Workplace experience. In contrast to conventional standalone work order systems, it serves as a comprehensive operational portal that streamlines the management of facilities and assets while automating key processes. This innovative platform fosters collaboration among staff and provides employees with self-service options through the MyFacilities portal. Key features of SP Facilities include an advanced work order management system, tracking of facilities and assets, change management capabilities, and proactive maintenance notifications. Users can easily access all pertinent documents, discussions, calendars, and tasks, thereby improving communication within teams by utilizing Office 365 tools. The system allows for the seamless capture and assignment of work requests, as well as the ability to track and manage work orders across the organization. Furthermore, it efficiently organizes all types of facilities-related information, files, and documents, while enabling cross-referencing with assets and work orders for enhanced operational efficiency. With SP Facilities, organizations can ensure a more integrated approach to facility management and team collaboration.

FacilityOS is an all-encompassing, modular cloud-based solution that enhances and automates the management of facilities, assets, and visitors by integrating various functions such as visitor check-in, contractor compliance, emergency evacuation management, physical access credentialing, and logistics/package tracking into a single platform. Employed by thousands of locations globally, the platform asserts that it oversees more than 52 million visitors, processes 16 million contractors, manages 1.5 million evacuees, and tracks over a billion packages. Each component—VisitorOS for managing check-ins, ContractorOS for overseeing vendor compliance, EmergencyOS for handling evacuations and alerts, SecurityOS for issuing temporary access credentials, and Logistics/Asset modules—can function on its own or work together for comprehensive enterprise visibility. FacilityOS places a strong emphasis on adhering to regulations, being audit-ready, and ensuring security, particularly in high-risk or complex sectors like manufacturing, healthcare, higher education, and government. Furthermore, the platform's flexibility and scalability make it suitable for organizations of varying sizes and needs.

Infraspeak, an Intelligent Maintenance Management Platform (IMMP), brings exceptional connectivity, flexibility, and intelligence to your operations. Infraspeak allows you to create your own maintenance management solution that can address your unique operational challenges. You also gain the intelligence that you need to move your operations into the future. Talk to our specialists to enter a world full of data, intelligence, and automation.

FMI Works is our innovative cloud-based facilities management software, relied upon by countless facility managers throughout Australia and New Zealand. This intuitive solution modernizes and streamlines the outdated paper-based workflows. You can easily keep your asset register current, handle work orders and user requests, and gain valuable insights for effective asset lifecycle management. FMI Works is specifically designed to address the challenges faced by facility managers, eliminating the frustration that often comes with navigating complex systems. Our dedicated team supports you from product research to implementation and continues to assist you throughout your digital transformation journey. We partner with you to ensure a smooth implementation process and remain by your side as you adapt to new technologies. With FMI Works, managing assets becomes a straightforward task, allowing you to generate precise reports swiftly. In just minutes, you can gather essential data for resource requests, relay information to finance, and maintain compliance with health and safety standards, making your management processes more efficient than ever. Moreover, our commitment to your success means that you have the tools and support necessary to thrive in today's dynamic environment.

Enhance collaboration within a connected enterprise. Driven by the forces of digital transformation, a growing number of organizations are discovering that conventional IT service management standards are becoming obsolete in the face of their swiftly evolving IT and business demands. Contemporary service management platforms not only provide essential support for ITIL, self-service for end-users, and management of changes and assets, but they also facilitate genuine, interconnected enterprise services for various departments such as HR, marketing, and facilities—all on a platform that requires no coding. Enterprise service management involves implementing service management principles beyond IT, extending its benefits throughout the organization. By utilizing a unified platform for comprehensive service management, including IT service management, organizations can customize portals for diverse departments, streamline routing and workflows, maintain a centralized information repository, and effectively monitor and report on results. This approach enables the management of work orders, assets, preventative maintenance, and projects, while also allowing for the assignment and tracking of all resources, significantly improving operational efficiency. In this way, businesses can not only adapt to change but also thrive in a competitive landscape.

Remote work necessitates the establishment of a weekly collaborative timetable, a system for tracking tasks and time, along with oversight by management, all adhering to telecommuting regulations. The Org@work application offers a fully customizable online platform that simplifies the organization of projects, tasks, and employee working hours within your organization. Hybrid work introduces adaptability to the workplace, yet it is crucial to effectively manage team and employee attendance in the office. To enhance the organization of your workspace, we provide a solution tailored for managing flex-office arrangements, which is becoming increasingly popular among businesses. Employees can specify their preferred days for in-person or remote work and can book their workspace according to their requirements. This flexibility not only improves employee satisfaction but also promotes a more dynamic work environment.