Compare Pencil Assistant vs. SMASH Invoices

Pencil Assistant serves as an AI tool specifically designed for tradespeople in the UK, accessible via WhatsApp. This innovative assistant aids users in organizing their schedules, scheduling jobs and site visits, generating quotes and invoices, verifying merchants, and crafting marketing materials while they are on the job. Users have the convenience of sending voice messages or images of handwritten notes, which the assistant can then transform into polished PDF quotes and invoices, allowing for modifications to line items, labor costs, or VAT. Additionally, users can inquire about their schedules, jobs, quotes, and invoices at any time. The assistant can efficiently manage nearby job locations, recommend appointments, and prepare follow-ups and reminders for customers, as well as create engaging marketing posts. The service offers various subscription plans that include monthly message and quote allowances, featuring a complimentary Early Access option alongside paid tiers called Pencil and Pro, ensuring accessibility for all tradespeople. With its comprehensive features, Pencil Assistant is set to revolutionize how tradespeople manage their day-to-day operations.

SMASH is a voice-to-invoice software platform built for tradies and service businesses that want to create professional quotes and invoices quickly without spending time typing or managing paperwork manually. The platform allows users to simply describe a completed job out loud while SMASH automatically generates polished invoices, quotes, and customer-ready documents within seconds. Businesses can upload a few previous invoices during setup so the system learns their pricing structure, labor rates, job styles, GST handling, and invoice formatting preferences automatically. Once trained, the platform creates invoices that match the business’s existing workflow and branding with minimal setup or configuration required. SMASH streamlines the entire payment process by allowing customers to receive invoices instantly, approve quotes with one tap, and complete payments directly from their phones. Real-time tracking tools let businesses see when invoices are opened, viewed, approved, or paid so there is no uncertainty around customer communication or payment progress. Features such as repeat invoicing, saved customer details, NDIS participant support, and automatic GST calculations help businesses reduce administrative work and maintain consistency across jobs. The platform also supports quote management by allowing users to track drafts, approvals, repeat customers, and pending payments from one dashboard. SMASH is designed specifically for electricians, plumbers, builders, carpenters, and other trades professionals who spend most of their day on job sites rather than behind a computer. Mobile-first functionality allows users to generate and send invoices directly from the driveway immediately after completing work.