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features
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support

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Description

Instafill.ai is an AI form filler that completes PDF forms automatically and turns Word files, flat PDFs, and scans into fillable templates. It pulls data from whatever you already have - spreadsheets, text files, images, partially filled PDFs, and fills each field with speed and precision. Key features: - AI agent: assembles complete document packages, not just single fields - merging, stamping signatures, headers, and page numbers, placing images, flattening and splitting. - MCP server: connects Claude, ChatGPT, and Codex directly to your form library. - Windows desktop app: right-click any PDF in File Explorer and fill it without opening the app. - Batch filling: complete the same form hundreds of times from CSV or XLSX. - Reusable profiles: store client data once, reuse it across every form. - Field logic: conditionals, dependencies, and row-by-row table control. - API, webhooks, Chrome and Edge extensions.

Description

MailMergic (formerly PDF Mail Merger) turns a spreadsheet into one personalized document per row and can email each one to its recipient. It runs in the browser on any operating system, with an offline desktop app for Windows 10/11 and macOS. Templates: fillable PDF forms (existing fields are filled), flat PDFs with text placed anywhere on the page, Word (.docx) with merge fields and conditional IF fields, Excel (.xlsx) and images. Data comes from Excel, CSV or Google Sheets. Output is PDF, Word, Excel, PNG or JPG, as one file per row or one combined PDF. Typical jobs: certificates of completion, address labels and name badges, year-end donation receipts, invoices, letters, contracts and tax forms such as 1095-C, often thousands of rows in one run. Per-row details include dynamic images and logos, barcodes and QR codes, custom fonts, a unique PDF password per recipient and digital signatures. Before you generate, an AI data check flags typos, inconsistent values and broken date or number formats, with a one-click fix for each. A live preview shows any row as a finished document. Each document can go out as a personalized email attachment from your own Gmail or Google Workspace account, a verified sender address, or your own SMTP server. Delivery, bounce, open and click events are tracked per recipient, and bounced emails can be resent. Zapier (8,000+ apps), a REST API and a Google Sheets add-on automate runs. EU hosted on Google Cloud (Belgium), GDPR and CCPA compliant. Files are encrypted and you set the retention period, from 5 minutes to 180 days. Passkeys and two-factor sign-in protect accounts. The desktop app processes everything locally. Built by MailMergic GmbH in Germany since 2019. Free plan without credit card, paid plans from $39 per

API Access

Has API Yes 

API Access

Has API Yes 

Screenshots View All

Screenshots View All

Integrations

ChatGPT Yes 
Claude Yes 
Claude Duet Yes 
Claude for Legal Yes 
Google Chrome Yes 
Google Sheets No 
Google Workspace No 
Microsoft Edge Yes 
Microsoft Excel No 
Microsoft Word No 
Zapier No 

Integrations

ChatGPT No 
Claude No 
Claude Duet No 
Claude for Legal No 
Google Chrome No 
Google Sheets Yes 
Google Workspace Yes 
Microsoft Edge No 
Microsoft Excel Yes 
Microsoft Word Yes 
Zapier Yes 

Pricing Details

$99/month
Self-service:
- $99/mo (50 docs)
- $189/mo (100 docs)
- $449/mo (250 docs)
- $899/mo (500 docs)

Self-service Unlimited: $299/mo - no hard page or file limits, Word output, batch filling, eSignatures, HIPAA with BAA. Save 20% on annual billing.

Done-for-you automation: custom implementation fee plus monthly, priced to volume.

Free plan: 10 credits per year, renewed annually, first 2 pages per document, preview only.
Free Trial No 
Free Version Yes 

Pricing Details

$0 per month
Always-Free: $0, 25 documents per month, watermarked, no credit card.
Pro: $39 per month billed yearly ($59 month to month), 1,000 documents per month, email delivery, Zapier and API.
Enterprise: $66 per month billed yearly ($99 month to month), 10,000 documents per month, 5 users, custom SMTP.
Desktop Offline App: $107 per month billed yearly ($129 month to month), unlimited documents, processed on your own computer.
30-day money-back guarantee on every paid plan.
Free Trial Yes 
Free Version Yes 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App No 
iPad App No 
Android App No 
Windows Yes 
Mac No 
Linux No 
Chromebook No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App No 
iPad App No 
Android App No 
Windows Yes 
Mac Yes 
Linux No 
Chromebook No 

Customer Support

Business Hours No 
Live Rep (24/7) Yes 
Online Support Yes 

Customer Support

Business Hours No 
Live Rep (24/7) Yes 
Online Support Yes 

Types of Training

Training Docs Yes 
Webinars Yes 
Live Training (Online) No 
In Person No 

Types of Training

Training Docs Yes 
Webinars No 
Live Training (Online) Yes 
In Person No 

Vendor Details

Company Name

Botmakers LLC

Founded

2024

Country

United States

Website

instafill.ai

Vendor Details

Company Name

MailMergic GmbH

Founded

2019

Country

Germany

Website

mailmergic.com

Product Features

PDF

Annotations Yes 
Convert to PDF Yes 
Digital Signature Yes 
Encryption Yes 
Merge / Append Yes 
PDF Reader Yes 
Watermarking Yes 

Product Features

PDF

Annotations No 
Convert to PDF Yes 
Digital Signature Yes 
Encryption Yes 
Merge / Append Yes 
PDF Reader Yes 
Watermarking Yes 

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