Average Ratings 0 Ratings
Average Ratings 0 Ratings
Description
Instafill.ai is an AI form filler that completes PDF forms automatically and turns Word files, flat PDFs, and scans into fillable templates. It pulls data from whatever you already have - spreadsheets, text files, images, partially filled PDFs, and fills each field with speed and precision.
Key features:
- AI agent: assembles complete document packages, not just single fields - merging, stamping signatures, headers, and page numbers, placing images, flattening and splitting.
- MCP server: connects Claude, ChatGPT, and Codex directly to your form library.
- Windows desktop app: right-click any PDF in File Explorer and fill it without opening the app.
- Batch filling: complete the same form hundreds of times from CSV or XLSX.
- Reusable profiles: store client data once, reuse it across every form.
- Field logic: conditionals, dependencies, and row-by-row table control.
- API, webhooks, Chrome and Edge extensions.
Description
MailMergic (formerly PDF Mail Merger) turns a spreadsheet into one personalized document per row and can email each one to its recipient. It runs in the browser on any operating system, with an offline desktop app for Windows 10/11 and macOS.
Templates: fillable PDF forms (existing fields are filled), flat PDFs with text placed anywhere on the page, Word (.docx) with merge fields and conditional IF fields, Excel (.xlsx) and images. Data comes from Excel, CSV or Google Sheets. Output is PDF, Word, Excel, PNG or JPG, as one file per row or one combined PDF.
Typical jobs: certificates of completion, address labels and name badges, year-end donation receipts, invoices, letters, contracts and tax forms such as 1095-C, often thousands of rows in one run.
Per-row details include dynamic images and logos, barcodes and QR codes, custom fonts, a unique PDF password per recipient and digital signatures.
Before you generate, an AI data check flags typos, inconsistent values and broken date or number formats, with a one-click fix for each. A live preview shows any row as a finished document.
Each document can go out as a personalized email attachment from your own Gmail or Google Workspace account, a verified sender address, or your own SMTP server. Delivery, bounce, open and click events are tracked per recipient, and bounced emails can be resent.
Zapier (8,000+ apps), a REST API and a Google Sheets add-on automate runs.
EU hosted on Google Cloud (Belgium), GDPR and CCPA compliant. Files are encrypted and you set the retention period, from 5 minutes to 180 days. Passkeys and two-factor sign-in protect accounts. The desktop app processes everything locally.
Built by MailMergic GmbH in Germany since 2019. Free plan without credit card, paid plans from $39 per
API Access
Has API
Yes
API Access
Has API
Yes
Integrations
ChatGPT
Yes
Claude
Yes
Claude Duet
Yes
Claude for Legal
Yes
Google Chrome
Yes
Google Sheets
No
Google Workspace
No
Microsoft Edge
Yes
Microsoft Excel
No
Microsoft Word
No
Integrations
ChatGPT
No
Claude
No
Claude Duet
No
Claude for Legal
No
Google Chrome
No
Google Sheets
Yes
Google Workspace
Yes
Microsoft Edge
No
Microsoft Excel
Yes
Microsoft Word
Yes
Pricing Details
$99/month
Self-service:
- $99/mo (50 docs)
- $189/mo (100 docs)
- $449/mo (250 docs)
- $899/mo (500 docs)
Self-service Unlimited: $299/mo - no hard page or file limits, Word output, batch filling, eSignatures, HIPAA with BAA. Save 20% on annual billing.
Done-for-you automation: custom implementation fee plus monthly, priced to volume.
Free plan: 10 credits per year, renewed annually, first 2 pages per document, preview only.
- $99/mo (50 docs)
- $189/mo (100 docs)
- $449/mo (250 docs)
- $899/mo (500 docs)
Self-service Unlimited: $299/mo - no hard page or file limits, Word output, batch filling, eSignatures, HIPAA with BAA. Save 20% on annual billing.
Done-for-you automation: custom implementation fee plus monthly, priced to volume.
Free plan: 10 credits per year, renewed annually, first 2 pages per document, preview only.
Free Trial
No
Free Version
Yes
Pricing Details
$0 per month
Always-Free: $0, 25 documents per month, watermarked, no credit card.
Pro: $39 per month billed yearly ($59 month to month), 1,000 documents per month, email delivery, Zapier and API.
Enterprise: $66 per month billed yearly ($99 month to month), 10,000 documents per month, 5 users, custom SMTP.
Desktop Offline App: $107 per month billed yearly ($129 month to month), unlimited documents, processed on your own computer.
30-day money-back guarantee on every paid plan.
Pro: $39 per month billed yearly ($59 month to month), 1,000 documents per month, email delivery, Zapier and API.
Enterprise: $66 per month billed yearly ($99 month to month), 10,000 documents per month, 5 users, custom SMTP.
Desktop Offline App: $107 per month billed yearly ($129 month to month), unlimited documents, processed on your own computer.
30-day money-back guarantee on every paid plan.
Free Trial
Yes
Free Version
Yes
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
Yes
Mac
No
Linux
No
Chromebook
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
Yes
Mac
Yes
Linux
No
Chromebook
No
Customer Support
Business Hours
No
Live Rep (24/7)
Yes
Online Support
Yes
Customer Support
Business Hours
No
Live Rep (24/7)
Yes
Online Support
Yes
Types of Training
Training Docs
Yes
Webinars
Yes
Live Training (Online)
No
In Person
No
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
Yes
In Person
No
Vendor Details
Company Name
Botmakers LLC
Founded
2024
Country
United States
Website
instafill.ai
Vendor Details
Company Name
MailMergic GmbH
Founded
2019
Country
Germany
Website
mailmergic.com
Product Features
Product Features
Annotations
No
Convert to PDF
Yes
Digital Signature
Yes
Encryption
Yes
Merge / Append
Yes
PDF Reader
Yes
Watermarking
Yes