Use the comparison tool below to compare the top Mileage Tracking software on the market. You can filter results by user reviews, pricing, features, platform, region, support options, integrations, and more.
-
1
Xero offers a convenient mileage tracking tool that simplifies the process of handling business travel costs. Using the Xero Me application, you can effortlessly monitor your mileage, record trips, and file expense claims while on the move. The app automatically computes distances, removing the need for handwritten logs and ensuring precise documentation. Whether you're overseeing your personal expenses or compensating staff members, Xero enhances the workflow, allowing you to save time and maintain better organization.
-
2
Repfabric
51 RatingsRepfabric is a customer relationship management (CRM) software that seamlessly integrates with your email, offering comprehensive contact, calendar, and deal-tracking capabilities. Envision effortlessly monitoring your commissions from CRM to sale, eliminating the need for lengthy computer sessions entering the week's activities on Friday afternoons. With Repfabric, you can update all your information straight from your mobile device after each call. Quickly document sales calls using voice-to-text within 60 seconds while the details are still fresh in your mind. Review client interactions and opportunities by accessing account activities, and obtain sales figures and trends by the manufacturer directly from the mobile app. Unexpectedly free due to a canceled sales call? No worries. Utilize the Nearby feature to locate the nearest client and maintain face-to-face productivity. Our full-service customer care team ensures a smooth and hassle-free transition, allowing you to concentrate on expanding your business. Our skilled data team, with extensive experience in common CRMs and older commission platforms, takes care of the heavy lifting so you can focus on what matters most. -
3
Linxup
Linxup
21 RatingsLinxup is a leading provider of vehicle and asset tracking solutions for fleets and service companies in a variety of industries. Linxup delivers powerful but easy to use GPS solutions through a software-as-a-service (SaaS) platform. Our data gives businesses the tools they need to improve fleet management, increase mobile worker productivity, and reduce operating costs. From true plug-and-play devices that install in seconds to intuitive user interfaces, our stuff simply works. That doesn’t mean we compromise or cut out important functions. Rather, our software is feature-rich but designed for simplicity. Reports and alerts are customizable. Mobile apps are robust. We partner with other management software providers to seamlessly integrate our GPS data into their systems, helping their customers do more while also tracking and protecting their assets. We also enable our customers to augment our data and services by providing tools and resources from other providers. We are the preferred GPS vendor for our partners because we are easy to work with and because we go the extra mile to make it happen for them. -
4
QuickBooks Online is the most widely used accounting software in the entire world. QuickBooks Online simplifies accounting. Accounting software for small businesses that is #1 makes it easy to track receipts, income, transactions and more. You can take photos of receipts to link them with expenses. Our agents are available to answer any questions you may have about QuickBooks. Keep your business running smoothly by using the apps that you love. QuickBooks Online is compatible with PCs, Macs, tablets and phones. Click the link to get a 30-day free trial, and 50% off for your first three months. QuickBooks is more than just accounting software. QuickBooks helps you keep track of your income and expenses so that you can prepare for taxes. Customers save an average of $3,534 per year. Need more help? QuickBooks Live helps you to stay organized and ready for tax season. QuickBooks Mobile is a mobile application that helps you run your business anywhere, anytime.
-
5
Zoho Expense, a simple and affordable software that allows for expense reporting and monitoring, is easy to use. Zoho Corporation, a multi-national business software company, created Zoho Expense. It allows users to automate expense recording and streamline the approval process. Users can also control expenditures and gain visibility and control. Among its key features are expense analytics, credit/debit card transaction imports and auto scan receipts. Custom report fields, multicurrency support and multi-currency support.
-
6
Our GPS time tracking app allows you to track employee hours, mileage, and location. Timeero allows you to have everything in one place. Our GPS time tracking software makes it easy to track time and generate reports in a simple way. Our employee location tracking software gives you a trail of where everyone is and what they have done. You don't have to worry about whether your employees are being truthful. All your employee mileage can be tracked in one place. You don't have to overpay for mileage. Or wonder if your team is being paid for more scenic routes. Timeero is the best GPS, Time and Mileage tracking software. Timeero was designed to grow with your business. Track timesheets, collect mileage logs at GPS locations, and calculate total miles for time shifts and jobs completed. Track mileage logs for your employees as they travel throughout the day. Our mileage tracker does not rely on third-party hardware or odometer readings to track mileage.
-
7
Hurdlr is a mileage and expense tracker for self-employed entrepreneurs and freelancers. Auto-mileage tracking can be enabled to automatically capture tax-deductible business miles. You can also link your bank card or card to import possible expense deductions. Hurdlr estimates your self-employment taxes instantly, so you can see your true bottom line as well as when your payments are due. On average, tax deductions are worth $5600. Hurdlr users have saved over $300M and tracked $8B in their finances to date.
-
8
Fyle is an innovative expense management tool that was created for modern finance teams. Fyle extracts data directly from receipts and attaches the invoice to ensure constant compliance. This is all done in real-time. What else can Fyle do for you? - Easy expense tracking: Submit expenses from your everyday apps such as Slack, Teams, G Suite, Outlook, and many others! - Automatic corporate cards reconciliation: Reconcile any card transaction, expense or receipt in an audit-ready manner without any manual intervention. - Predictive analytics: The expense is assigned a risk score automatically using predictive analytics. This allows fraud to be caught before it is committed. Fyle's powerful analytics feature allows you to keep track of where your money is going with Spend Analytics. Fyle can automate complex workflows - depending on the employee, expense, and policy.
-
9
MileageWise
MileageWise
$0 1 RatingMileageWise is both a Web Dashboard solution and a Mobile App for creating IRS-Proof Mileage logs. You can create IRS-Proof mileage logs retrospectively by simply entering your trips to the Web Dashboard and automatically logging your miles using the Mobile App. This takes just 7 minutes per month. Importing your existing Mileage logs into the Web Dashboard will allow you to perfect them. The software detects 70 logical problems when processing and correcting Mileage logs. This ensures that the result is IRS-Proof and meets Every Expectation. AdWise allows you to recover lost mileage from trips you have not logged based on past visits and other parameters you set. MileageWise small business owners can take a $12,000 deduction on their Business mileage. Employers can also set up an Accountable Reimbursement program so that employees can claim more precise business mileage faster. Rideshare drivers can create an integrated mileage log starting from th -
10
Driversnote
Driversnote
$9.50 per month 1 RatingYour mileage log can be set up to run automatically. Track your trips with your phone and receive tax-compliant mileage reports that you can hand over at any time. Driversnote keeps your mileage log available for download as a PDF or spreadsheet. All you need is a push of a button to get your mileage log in compliance with your requirements. With just one click, you can automate your mileage documentation. Sign up to get free access to your phone's GPS and manage your mileage documentation. Just press the start button and the app will take care of everything else. We use your phone's GPS to record your entire trip. You can even log your trip every time you go. The app will detect when you enter or exit your car by installing a Driversnote iBeacon. All of your trips will automatically be logged in the background. Keep the phone in your pocket. The app automatically detects where you've been and suggests the purpose of your trip. It also makes it easy to make corrections. -
11
Numerous rideshare and delivery drivers enhance their income through these helpful features. Monitor your mileage and overall performance seamlessly. Effortlessly log all your driving miles related to rideshare and delivery, ensuring you maximize your tax deductions. Evaluate your earnings from various rideshare and delivery platforms. Measure your performance against other local drivers with similar driving habits. Determine your tax deductions and create comprehensive tax reports. Maintain a record of your driving-related expenses to gain insights into your net income. Conveniently toggle between rideshare and delivery applications directly from your mobile device, making it easier to manage your work on the go. Additionally, this streamlined process can help you make more informed decisions about which service to prioritize based on your financial goals.
-
12
ExpensePoint
ExpensePoint
$8.50/month/ user ExpensePoint, a mobile expense management software that employees can use from anywhere, any time, is simple to use. It allows them to create, submit, approve and process expense reports. This comprehensive expense management software is ideal for multi-national companies, large and small, who want to automate employee expense reporting. The key features include receipt imaging and credit card integration, multi device access, approval routing, employee reimbursement, policy enforcement, and multi-device accessibility. -
13
Expend
Expend
$6.99 per user per monthExpend is revolutionizing the way companies handle their expenses and financial management. Wave goodbye to the hassle of juggling various applications, logins, and subscription services. Embrace an AI-driven era that eliminates administrative burdens and inaccuracies in data. With our top-tier expense management platform, you can consolidate your processes, streamline operations, and save money. Expend is here to take care of all your business expense needs—everything you need, all in one place. Recognizing that every business has unique requirements, we not only offer our innovative Expend Mastercards but also cater to every form of payment. Additionally, we've streamlined the process of importing or creating custom categories, tax types, and security protocols tailored to your organization. You can also invite your accountant to assist with your Making Tax Digital (MTD) filings, allowing you to reclaim more VAT effortlessly. Moreover, transitioning between multiple businesses is a breeze for accountants and managers, as they can do so with just a single login, enhancing efficiency and convenience. With Expend, managing finances has never been easier or more efficient. -
14
ExpressMileage
ExpressMileage
$9.99 per monthEarn money by utilizing your personal vehicle for business purposes while optimizing your tax deductions. This approach is particularly beneficial for drivers working with services like Uber Eats, Grubhub, and Lyft who are eager to benefit from tax relief. Our mileage log generator offers the quickest solution for creating a comprehensive mileage log! Avoid the hassle of apps that compromise your privacy or demand extensive tracking over long periods. You can easily generate a mileage log within minutes today. Our logs comply with IRS standards, ensuring that you have the necessary documentation when facing audits. By meticulously recording your driving patterns, you can confidently navigate audits and achieve favorable outcomes. In just four minutes, you can create a complete log spanning an entire year! The Mileage Log Generator is designed for speed and user-friendliness, with no need for apps that run in the background. Don’t waste time on lengthy tracking processes; generate your log now. If you have multiple vehicles that require logging or if you switched vehicles during the year, rest assured we can accommodate those needs efficiently! Our service is tailored to simplify your mileage logging experience. -
15
Tripcatcher
Tripcatcher
$2.10 per monthTripcatcher Individual is designed specifically for freelancers, directors, and contractors, providing an intuitive platform to manage your business mileage effortlessly, which enhances your sense of control. You can log your mileage expenses from anywhere using either the web app or the mobile app, and it facilitates direct submission of these expenses to Xero (both Purchases and Classic Expense), Receipt Bank, Excel, or as PDFs with minimal hassle. The system automatically computes the VAT applicable to your mileage expenses, streamlining the process further. For small businesses, accountants, or bookkeepers, the Tripcatcher Partner version is ideal, featuring a Partner Dashboard that simplifies the management of client or employee mileage expenses. It's user-friendly, particularly when it comes to inviting clients or employees to join the Tripcatcher platform, and admin users benefit from additional functionalities offered by the Partner Dashboard. Additionally, Tripcatcher Expensify caters to organizations utilizing Expensify for expense management, mirroring the features of the Partner account but tailored exclusively for Expensify users, ensuring they have the tools they need for efficient expense tracking. This versatility makes Tripcatcher an essential tool for diverse business needs, enhancing productivity across various roles. -
16
Findity
Findity
£7 per user /month Findity is an expense management software designed for living. Manage all your expenses, mileages, entertainment, and per diems in one place – fully compliant and automated. The app seamlessly works with your existing tools and cards, helping you take back time and do more with your day. Our white label partnership puts our expense management technology in your hands. Take your own branded expense solution to market. -
17
Fuelio
Fuelio
FreeFuelio is an intuitive Android application designed for users to monitor their mileage, fuel usage, and associated costs with ease. This app enables you to keep track of various automobile expenses, including maintenance, fuel fill-ups, consumption rates, mileage, and gas pricing, ultimately helping you save money. Launched in 2011 as a personal project, Fuelio became part of the Sygic family in 2015, a company dedicated to automotive navigation and travel solutions, and continues to be developed by the original passionate team. Users can conveniently log their fill-ups, track mileage, and monitor gas prices along with GPS location. The app allows for efficient management of vehicle-related expenses, sorting them into categories such as service fees, parking costs, and tolls. Additionally, you can set reminders to ensure you never miss a service appointment. The simplified interface allows for a consolidated view of your fuel and expense records, enhancing user experience. Furthermore, Fuelio offers customization options, including both light and dark themes, to suit personal preferences. Inside the app, you'll also discover valuable information regarding nearby gas stations and their prices. -
18
Skovik
Skovik
FreeSkovik offers a comprehensive global expense management solution that streamlines the often tedious expense reporting processes for medium-sized businesses and larger enterprises, promoting compliance while enabling both employees and finance teams to devote more time to critical tasks. Employees can efficiently complete their expense reports in just three minutes on average, which allows them to redirect their focus to more significant responsibilities. The system facilitates submitting expenses from any location; users can easily take a photo of their receipts or forward them via email, and the AI-driven technology efficiently extracts all necessary data. Skovik also accurately calculates reimbursable amounts for various travel scenarios, whether they involve single or multiple destinations, while ensuring adherence to the latest rules and regulations. Users can conveniently compute mileage expenses by simply entering their starting point and destinations, whether for one-way trips or more complex multi-leg journeys. The platform stays updated with current rules and regulations, and it allows for the seamless retrieval of corporate card transactions and invoices from any financial institution through its open API. Additionally, Skovik helps users manage their spending effectively by matching card transactions with receipts, ensuring a comprehensive overview of all expenses. This level of automation not only enhances accuracy but also significantly reduces manual workload, ultimately benefiting the overall financial health of the organization. -
19
Psngr
Psngr
$4 per monthThe Psngr app meticulously records every journey you undertake and generates regular reports that can be utilized for reimbursement or tax deductions. This application effortlessly monitors all your trips; simply download it, activate the Autopilot feature, and begin your drive. Periodic reports, complete with supporting documents, are conveniently sent directly to your inbox. You can easily adjust your reporting preferences through an intuitive web dashboard. Whether you're attending sales meetings, visiting clients, rendering services, or transporting goods or passengers, it’s essential to document your travels as proof for claiming tax deductions or reimbursements related to your business mileage. Psngr efficiently captures all your trips and delivers thorough and reliable travel expense reports, ensuring you have all the necessary information at your fingertips when you need it. By utilizing this app, you can streamline your expense tracking and make the reimbursement process much more manageable. -
20
TripLog
TripLog
$4 per user per monthRevolutionary mileage tracking mobile application designed for businesses of any scale, featuring a streamlined approval hierarchy for efficiency. By automating mileage logs, you can drastically cut down on reimbursement expenses and save valuable time for your employees. The app allows for effortless mileage capture with the most adaptable features available, ensuring precision in reporting. It's noteworthy that employees tend to overstate their mileage by approximately 25%, which can lead to significant financial losses annually. The platform supports multiple users while offering a comprehensive reporting and approval system. It provides precise expense tracking that is beneficial for tax deductions, regardless of your company's size. You can easily select various locations and quickly determine the most efficient route. Additionally, enjoy real-time fleet tracking, enabling easy management of thousands of drivers without hassle. This innovative solution not only promotes cost savings but also enhances operational efficiency across your organization. -
21
Motus
Motus
Managing reimbursements can be a daunting task, but our advanced platform and seasoned expertise simplify the process significantly. We cover everything from vehicle reimbursements and mobility initiatives to stipends for remote work, ensuring comprehensive support for all your needs. Our system utilizes cutting-edge automated algorithms that not only predict your requirements but also suggest the most precise reimbursement solutions. By centralizing all oversight of reimbursements, we enhance efficiency and control. Boasting a cloud-based architecture that adheres to multi-tenant service models, our platform guarantees top-level security, certified as SOC2 Type 2. Regardless of whether your business is a startup or a long-established enterprise, leveraging a flexible and scalable platform can dramatically improve your operational efficiency. Our implementation and customer success teams, each possessing an average of ten years of experience, ensure that onboarding new employees—be it ten or thousands—is seamless and efficient. Harnessing millions of data points, our Motus Platform determines fair and accurate reimbursement rates, empowering companies to effectively manage their reimbursement strategies. With our unparalleled support and technology, navigating the complexities of reimbursements has never been easier. -
22
SureMileage
CompanyMileage.com
$90 per user per monthToday, all aspects of the reimbursement process can be tracked with one exception: vehicle mileage. SureMileage is the final piece of the puzzle. It provides companies with accurate accounting of employee mileage. SureMileage calculates reimbursements and not just the mileage that was driven. Its integrated Address Books stores addresses in real-time and can be populated by current client lists. The issues caused by traditional odometer readings are virtually eliminated with automated mileage tracking software. SureMileage is a powerful tool for supervisors to monitor employee time management and employee schedules. The manager will approve the final authorization for reimbursement. However, all levels can be customized to meet your requirements and follow your processes. We work closely with your payroll and accounting teams to create the custom integration for your accounting and payment systems. -
23
timr
troii Software GmbH
$9 per monthYou can track time with just one click. This will allow your team to spend more time on the important things. You can use our online solution, Mobile Apps for Android & iOS, or Time Kiosk. timr is available to your team anywhere and anytime. All data from projects is combined into a dashboard that allows you to make the right decisions. Digitalizing workflows over 10 years helps companies make time tracking more efficient. Fast and accurate time tracking allows you to invoice customers faster for work that you have already done. Our customers love our customer support. We are always available to assist you if you have any questions. The Employee Time clock tool allows you to manage all work hours, absences, vacations, and vacations for your employees. It can be used on any device. All data will be automatically synchronized. Keep track of all the tasks and projects your team is working on. Clear dashboards will help you make better decisions about your project and budget. -
24
Veryfi Logbook Mileage Tracker
Veryfi
$3 per monthVeryfi Logbook app tracks vehicle travels for your business automatically and provides detailed logs that can be used for tax reporting. Veryfi Logbook app takes the stress out of keeping track of your trips. Veryfi Logbook app is optimized to be reliable, available, and fast so you can get on with your work without stress. The Veryfi Logbook app is designed with data privacy and security in mind so that you don't fall for social engineering. Veryfi is HIPAA and GDPR compliant. The Veryfi Logbook app empowers your team with the superpowers and automation they need to win and excel at their jobs. Are you constantly on-the-road selling? You are constantly driving between prospects and clients to get work done. Are you a self-employed person or a business owner who must keep track of tax deductions in order to maximize your tax returns. To maximize your tax deductions, do you need to accurately track your mileage? -
25
Everlance
Everlance
$120/user/ year Everlance is the modern expense and mileage management platform. With our easy-to-use financial tools, we help independent workers and businesses save time and money. Our mileage and expense tracker was launched in 2015. It has more than 1 million users. It has a top rating in the app store, and Apple has named it one of the "Best New apps". Our users have collectively logged more than 20 million miles. Everlance Business was built on user feedback. It takes the hassle out of corporate compliance and reimbursements. It connects the app with our central dashboard for administrators, which allows seamless reporting, payments, and cost management.
Overview of Mileage Tracking Software
Mileage Tracking Software is a program that allows businesses and organizations to track the mileage of their vehicles or employee vehicles used for business purposes. This type of software can be used for billing, logbook management, distance calculations, expense claim handling, and more. It provides an easy way to keep accurate records of all drives undertaken by staff members or company cars.
Mileage tracking software will typically gather data from the vehicle's onboard computer or GPS system. This information includes the start point, destination address, duration of the journey, distance traveled (in miles or kilometers), and tolls paid if applicable. Additional information can be collected such as fuel usage and idle time which can then be used to assess performance and optimize routes taken.
The software will generally also provide reporting features allowing users to generate reports on individual trips as well as get cumulative views over periods of time. Depending on the type of product purchased these reports may include summary tables with total miles traveled per vehicle/employee; a detailed map view showing each route taken; mileage summaries by month/year; driver scorecards; deductions summary; average trip length etc. Reports are usually customizable so users can tailor them to meet their needs and most systems also allow exports in Excel format so they can be updated easily in other applications.
On top of basic mileage tracking functions there are also several advanced features available depending on the product chosen such as automatic expense claim generation with pre-fillable forms; integration with accounting software systems (such as QuickBooks); automated rate calculation based on criteria like distance or payment method set up previously by user; real-time updates for changes in reimbursement rules (like IRS regulations) etc).
Overall mileage tracking software is very useful for businesses that need to manage their fleet or just reimburse employees for business trips taken using personal vehicles because it eliminates manual paperwork and mistakes that could otherwise lead to costly mistakes in terms of tax compliance issues and financial losses from incorrect reimbursements made.
What Are Some Reasons To Use Mileage Tracking Software?
- Accurate Mileage Tracking - Mileage tracking software eliminates the guesswork and manual calculations involved with traditional mileage logs. It tracks exact miles driven and allows drivers to easily enter business miles in real-time, reducing paperwork errors and maximizing deductions.
- Automated IRS Compliance - Most modern mileage tracking tools help keep your company compliant with IRS rules by generating logs that include all necessary information such as name, date, odometer reading, purpose of trip, etc., eliminating the need for manual record keeping.
- Improved Efficiency - Since data is tracked automatically and stored in an easy-to-access electronic format, it allows professionals to quickly access and submit records for approval or reimbursement without having to search through a pile of paper documents every time they need this information.
- Increased Productivity - When employers are able to accurately track and reimburse their employees’ travel expenses quickly and efficiently, employees feel encouraged to tackle more assignments which leads to increased productivity for their organization as a whole.
- Cost Savings - Implementing a mileage tracking product can save organizations money by reducing administrative costs associated with manual processes and ensuring that only valid travel expenses are reimbursed which helps avoid costly mistakes related to under-reimbursement or overpayment of employee expense claims.
Why Is Mileage Tracking Software Important?
Mileage tracking software is an important tool for businesses, both large and small. It can help businesses save time, money and resources while also providing streamlined record-keeping.
For companies with vehicles, mileage tracking software helps to manage vehicle maintenance more efficienty. Keeping track of when a vehicle was serviced or refueled helps business owners determine the best time to replace them or upgrade them as needed. This can save money in the long run by avoiding costly repairs due to overuse or neglect of a vehicle's maintenance schedule. Furthermore, tracking each vehicle's mileage can provide insight into how much fuel a particular car uses so that its performance can be evaluated and improved whenever necessary.
Additionally, mileage tracking software offers convenience which allows companies to keep accurate records easily without expending additional employee hours doing manual data entry. By automating this process with an app such as MileIQ, businesses have access to detailed reports on their fleet of vehicles in an instant at any time which makes financial planning easier and helps ensure compliance with IRS regulations.
Finally, miles tracked via mileage tracking software can be used for tax deductions which come in handy during tax season or when filing for business expenses reimbursement from clients. For example, if a company has employees frequently traveling for client meetings or delivering products, they could deduct those miles from their taxes since it would qualify as a business expense according to the IRS rules. All these benefits make using mileage-tracking software essential for any business reliant on vehicular transportation.
What Features Does Mileage Tracking Software Provide?
- Easy-to-Use Interface: Mileage tracking software provides an intuitive, user-friendly interface that makes it easy to quickly enter trip information, input destinations and other details of the journey. This allows users to easily view trip history and track mileage on trips without having to worry about deciphering complicated options screens or entering lots of data manually.
- Automated Mileage Calculation: Some mileage tracking software are equipped with GPS technology which automatically calculates the exact distance traveled for each trip that is recorded. This eliminates manual calculations and helps increase accuracy in recording mileage for tax deductions or reimbursement claims.
- Trip Logging: With a modern mileage tracker, you can quickly log all aspects of your trips such as the start and end points, destinations visited, purpose of the trip, and any notes related to the journey (for instance if you needed to make multiple stops). The trip logs make it easier for businesses who need to keep up with employee travel records for reimbursement purposes or even just for review purposes at a later date when planning new business trips.
- Automatic Reporting Tool: Many mileage tracking software have reporting functionality that allow users to create customized reports based on their mileage data in order to generate detailed summaries or graphs related to their road journeys over various time frames (weekly/monthly/yearly etc.). These comprehensive reports can be used to illustrate patterns in spending or productivity across different departments in a company - great for optimizing budgets.
- Security & Data Protection: Users have peace of mind knowing their personal data is securely stored within the cloud when using a modern digital app or web portal dedicated solely to tracking miles driven during work-related trips and activities; this ensures compliance with GDPR regulations which can help avoid potential fines from government agencies should private data get into unsafe hands by accident.
Types of Users That Can Benefit From Mileage Tracking Software
- Business Professionals: Mileage tracking software can be used by business professionals to keep accurate records of how much they travel for work. This will allow them to quickly and easily track their actual mileage expenses, making filing taxes and reimbursement claims easier.
- Vehicle Fleet Managers: Mileage tracking software can help managers of large vehicle fleets ensure that the vehicles are being driven responsibly, as well as track maintenance costs associated with each fleet vehicle. This information can then be used to inform decisions about efficient use of resources.
- Self-Employed Individuals: Entrepreneurs who have multiple clients or jobs often need to monitor the amount of mileage they put on their vehicle when traveling from site to site. With a mileage tracking software, these individuals can quickly and easily log distances traveled for later use in reimbursement or tax documents.
- Sales Representatives: Sales representatives may travel extensively for meetings, presentations, conferences, etc., so having an easy-to-use system for keeping track of mileage is essential. Mileage tracking software allows sales reps to accurately account for miles driven and log other relevant details such as routes taken or destinations visited in order to maximize reimbursed expenses.
- Tax Accountants/CPAs: For CPAs who are responsible for preparing tax returns or managing other financial statements that include business deductions related to vehicle usage, having accurate records is a must in order to stay compliant with laws and regulations governing reimbursement claims. Utilizing a reliable mileage tracking app makes it simpler for these professionals to review documented data when needed without any guesswork involved.
How Much Does Mileage Tracking Software Cost?
Mileage tracking software varies in cost depending on the features and plans that are offered. The most basic mileage tracking software, designed to track and log miles for business, typically starts at around $4.99/month.
More comprehensive, feature-rich mileage tracking software can range anywhere from $9.99/month up to several hundred dollars per month for multiple users or advanced features like multi-state tax compliance that allows companies with mobile employees to track trips in multiple states or provinces—without the hassle of submitting individual State trip reports.
Additionally, some companies offer Volume discounts with their pricing plans for larger fleets or organizations who need a large number of licenses for their team members. Depending on the vendor and how many licenses you need there may be significant savings available when signing up for volume licensing of mileage tracking software.
Mileage Tracking Software Risks
- Data Security: Mileage tracking software typically requires a user to input sensitive information such as credit card numbers and Social Security numbers, which could be exposed in the event of a data breach. To protect against this risk, users should ensure that their mileage tracking app is encrypted and secure.
- Accuracy of Information: If there are any errors or inaccuracies in the data that is entered into the mileage tracking software, it can cause problems for tax filings and other purposes. To reduce this risk, users should double-check any entries they make to ensure accuracy.
- Compliance with Regulations: Different states have different regulations regarding mileage tracking, so it’s important to ensure that whatever app you use meets all relevant regulations and laws.
- Theft of Assets: If mileage tracking software isn’t properly secured, someone could potentially steal assets associated with it (such as a car or GPS device). To protect against this risk, users should make sure their account passwords are strong and unique.
What Does Mileage Tracking Software Integrate With?
Mileage tracking software can integrate with a variety of other types of software, such as accounting and invoicing software. This type of integration allows for important data about your mileage expenses to easily be transferred from the mileage tracking platform into your program for invoicing or accounting. Other types of software that can integrate with mileage tracking include payroll, fleet management, and customer relationship management (CRM) software. By integrating these systems, users can create reports that can measure employee productivity and analyze how fuel costs effect their overall operating expenses. Additionally, drivers using the mileage tracker will have easy access to mapping applications like Google Maps or Waze to help manage their route planning more efficiently.
What Are Some Questions To Ask When Considering Mileage Tracking Software?
- What kind of vehicles do the software support? Does it cover cars, trucks, or other types of vehicles?
- Does the app provide real-time updates about location and mileage?
- How does the app ensure accurate mileage readings?
- Is there a cost associated with downloading and using this software?
- Are there any additional charges for added features or customization options?
- Is there an annual subscription fee for users to continue using the software after a certain period of time?
- Will I be able to view data from my device on both web and mobile platforms?
- Is the app compatible with GPS devices or other external hardware for tracking distance travelled accurately over long distances such as road trips?
- What safety features are included in case of an emergency (i.e., sending alerts if vehicle is stationary for extended periods)?
- How secure is the data stored in this application (data privacy settings and encryption protocols)?