We've been responsible for our own cell phones including smartphones, and given a $50 reimbursement for them for a few years. Now IBM is phasing this out, instead issuing corporate cell phones which may NOT be used for personal calls. Many see this as a way for IBM to save money, as most employees refuse to carry two cell phones and thus don't even use the new plan.

What you need is a content management system. Such systems do more than store and find documents. They allow true document taxonomy management, records management for compliance and control, and many other features.
I personally specialize in IBM Content Manager. It's great for companies like yours where you have distributed offices. You can keep your metadata at one central location but have the documents themselves stored at your remote locations, all while maintaining centralized control.
Doug Hansknecht
Certified IT Architect
DougFromOhio@us.ibm.com