If it's AV, it's OK! (Score 1)

Lots of people gave you some pretty decent advice. I would recommend hiring someone to at least guide you through the process. The video part of it is not that bad: Tandberg and Polycom codecs are both great Their supplied cameras are decent They easier integrate with PC's, Document Cameras, any type of video, etc... There are several benefits to using a direct view technology (rear projection, plasma, LCD-TV) over projection (LCD projectors). But this depends on the size of the room and the budget. The tough parts are the lighting, control system (ease of use), and the audio. Poor lighting in videoconference rooms can make people look terrible on the far side. A good rule of thumb (as measured by industry experts) is to have 80% indirect lighting (fluorescents, sconces, etc), and 20% direct lighting (angled filters to brighten the faces). This will make participants come alive. The control system, something like Crestron or AMX, are a great way to bring everything together for your conference room. Think about the five or six remotes you have for you home theater...think about having a remote for every piece of equipment in a high tech conference room. They can make controller the room a lot more simple for the CEO types, and it adds a wow-factor to the room that users and clients love. Plus, Crestron offers kind of a high end whiteboard now where your CEO wouldn't have to draw on a large board..but, just drawing on the touchpanel that controls the system is displayed in the room. It's a pretty neat and fun technology. The most important thing is the audio. The DSP boxes out there are complicated and very few people really understand how to program them to make sure everyone in the conference room (local) and far end get the same experience. The idea is to bring all the participants within three feet of everyone else (virtually), so everyone can see and hear everything they are supposed to.