it's all about the intergater (Score 1)

My job is setting up and maintaining conference rooms. Get yourself a great integrator and sit down with them. They would probably suggest a control system like AMX or Crestron. The skill of the programmer will make the system non tech savvy friendly. I use these guys http://www.hbcommunications.com/ they have done me well over and over again. They are based in the northeast.