Best Visitor Management Systems for Microsoft 365

Welcome your visitors with assurance using HSI Donesafe's Visitor Management Software. Optimize the check-in process, bolster security measures, and foster a hospitable atmosphere that emphasizes safety. Donesafe's platform is tailored to safeguard both guests and staff while promoting transparency and professionalism. From overseeing safety protocols and monitoring interactions to ensuring compliance, each feature is designed to uphold a secure environment. Experience unparalleled flexibility with our no-code platform, allowing you to easily customize elements as needed through a user-friendly drag and drop interface. Instill confidence and build enduring trust with tools that prioritize the protection of your personnel, facilitating smooth and secure visitor experiences. Cultivate a workspace where safety and first impressions are paramount.

Robin’s workplace platform is built with hybrid work in mind and has specialized tools for visitor management, meeting room management, and flexible desk booking, including: - A streamlined experience for office visitors - Actionable insights on capacity trends - Team-by-team stats - Meeting room usage - In-depth reporting for more granular analytics Get everything you need to manage your workplace, help people find coworkers and conference rooms, and welcome guests to the office.

Nibol streamlines workplace operations, boosting productivity and employee satisfaction. By offering flexible workspace booking, resource management, and visitor access, Nibol helps organizations thrive in today's hybrid work environment. Users can: - Plan their work week and see colleagues' calendars. - Book desks and meeting rooms at the office. - Book parking spaces and shared resources available within the organization. - Invite visitors on-site, without the bureaucracy. - Receive personal deliveries at the office, with automated notifications on arrival.

ALICE Receptionist is the most advanced, full-service Visitor Management and Lobby automation solution available. Only ALICE receptionist uses A.I. video avatars to greet guests when they arrive in your building, provide instructions throughout the check-in process and enable guests using the ALICE kiosk to engage with your employees in live 2-way audio and video conversations. ALICE Windows-based system combines guest registration, automated guest greetings, A.I. video avatar instructions, and the ability to connect guests with your employees in real-time. Contact our sales team to learn how ALICE Receptionist can automate and elevate the visitor experience for your building today.

Technology solutions aimed at streamlining facility management, cutting expenses, and promoting energy efficiency, ultimately leading to the creation of smart buildings and workplaces. Characteristics: An integrated digital platform merging IoT, IWMS, and analytical capabilities. Workplace experience, analytics and management software. Workplace reservation system. Building maintenance software. Energy oversight driven by AI. IWMS automating facility management tasks using industry standards. Real-time, informative dashboards. Quick setup. Regular automated software enhancements, with updated versions every 2 months. Verified sensor devices. Accessible REST APIs for seamless integration with external software.

Envoy is changing workplaces for hybrid work by safely bringing people together to connect, collaborate, and thrive. Envoy's workplace platform has revolutionized how companies welcome visitors, keep their employees safe, book conference rooms and desks, and manage deliveries in more than 14,000 locations around world. Envoy Visitors welcomes guests with more than 100,000 sign-ins per day. They also protect people, property, ideas, and their personal information. Envoy Protect ensures that employees are well and coordinates their schedules before they arrive on-site. Employees can reserve a desk at Envoy Desks for any day they are in the office to work with colleagues. Envoy Rooms is a simple way to book meeting rooms and free up space. Envoy Deliveries ensures that packages reach their recipients without any mailroom pile-ups.

WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hotelling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync also comes with deep analytics and insights to improve productivity and efficiency of both employees and workplaces. WorkInSync is used by 350,000 employees at over 180 companies globally.

The YAROOMS Workplace Experience Platform is your one-stop shop for an amazing workplace experience. We offer easy-to-use solutions that help companies efficiently manage people and spaces in a flexible workplace, including: * Space booking system - make all your workspace bookable: from desks to meeting rooms and even parking lots. * Hybrid work status - a calendar-like scheduling tool for everyone in your organization to set their work statuses (at home, in the office, out of office). * AI workplace assistant - quickly handle multiple reservations, schedule recurrent bookings, locate spaces with specific amenities, find colleagues, and more. * Visitor management system - customizable visitor registration flow, arrival notifications, multi-location settings, and visitor analytics. * Digital reception assistant - manage visitor traffic, ensure compliance, and book spaces straight from the front desk. * Lobby display app, which enhances your workplace’s visibility by showing the booking status of all rooms in your office. * Room panel - a digital signage app to improve meeting room usage. * Carbon dashboard that allows companies to monitor and report on their Scope 2 & Scope 3 CO2 emissions.

Archie empowers thousands of hybrid offices and coworking spaces to streamline operations seamlessly. Whether it's managing desk and meeting room bookings, tracking visitors, or analyzing workspace efficiency, Archie offers a dedicated solution that makes running your space a breeze. What sets Archie apart is its sleek, modern interface paired with robust admin capabilities. You truly have to experience it to appreciate the depth of its features. From visual floor plans and visitor check-ins to meeting room scheduling, desk assignments, multi-location support, and smart automations with real-time alerts— Archie covers it all. Plus, with native integrations to over 40 tools like Microsoft Teams, Slack, Zoom, Google Calendar, Outlook, Stripe, Xero, QuickBooks, Kisi, and more, Archie fits right into your existing workflows.

Freespace has been at the forefront of workplace design and technology solutions since its establishment in 2015. Distinguished by its innovative approach, Freespace stands out in the market as the sole provider of a fully integrated and end-to-end workplace and sensor technology solution. Freespace tackles common workplace problems like excess real estate, fluctuating capacity, and suboptimal workspace design. It provides insights into workplace data, interactive solutions for hybrid work, and tools for enhanced space efficiency and sustainability. Freespace is known for its expertise in workplace analytics, sensors, employee apps, signage, and space management. Our platform meets all customer needs without relying on outside integrations. With Freespace, organizations can make space for more efficient, productive, and dynamic workplaces.

You can now manage your assets and workplace seamlessly. Eptura's platform allows you to bring together all aspects of your work so that your employees and business can achieve their full potential. Bring your entire work world together in one place. Our tools provide you with unparalleled visibility into your workspace, allowing you to better understand how your employees are using it while managing your assets and facilities. Eptura provides you with powerful insights to ensure that your workspace supports your business in every way. Maximize your space and make the most of your employees' time. Keep your assets running smoothly. Encourage collaboration between teams and forecast your future maintenance requirements.

The essence of your culture lies in the people and locations that shape it. Enhance your team's workplace experience with a streamlined communication and space management platform. Appspace stands out as the sole solution that seamlessly combines digital signage, collaboration features, room scheduling, and other essential tools to keep your team engaged, whether they are in the office, working remotely, or on the move. Easily share important reports and updates using customizable templates that reflect your brand's colors and fonts. Ensure that content is published at the optimal time and place, adapting to your team's varied work environments. Access information from the office, home, or while commuting through intuitive applications that complement your current tools. Monitor the effectiveness of your communications, leveraging analytics to refine your engagement strategies. Simplify the management of office traffic to maintain a smooth flow in workplace locations, providing reassurance without adding complexity. Additionally, enhance meeting efficiency by quickly identifying available spaces and booking them in an instant. By integrating these features, your workplace can foster greater collaboration and productivity among teams.

Deployed across more than 6,000 sites worldwide, iLobby powers complex work environments by optimizing and automating key facility processes to achieve regulatory compliance, enforce safety protocols, and drive site security requirements. The iLobby platform is supported by robust reporting, turnkey onboarding, and extensive configurability that ensures maximum impact in complex and regulated industries. iLobby optimizes the front desk and adds an extre level of security, even in highly-regulated areas such as schools, government, factories, airports, banks, schools, schools, offices, factories, airports, airports, factories, schools, or schools. The platform simplifies the complicated process of screening visitors into a single, quick checkpoint. Its enterprise-level features allow you to quickly reach high levels of security and compliance. It is used by Fortune 500 companies, government agencies, and SMBs.

Flexopus is a flexible booking system that offers a user friendly and efficient way to book dynamic workspaces, parking spaces, and meeting areas. This desk-sharing software integrates seamlessly into your company and adapts to your exact requirements. Flexopus allows you to customize the daily activities of your hybrid team according to your preferences. We host your data exclusively on our servers in Germany (no AWS or Co.). Flexopus is 100% compliant with the DSGVO requirements for the storage, transfer, and processing of personal data.

AskCody is a Meeting Management and Resource Scheduling Platform that’s driving meeting efficiency through advanced room booking (like locations, rooms, desks and equipment), meeting services (like catering and facilities), visitor management, and workplace insights analytics. AskCody provides one unified solution for Meeting Management built for Outlook and Microsoft 365 helping organizations and employees manage meetings smarter. The outcome is pure and precious: Better organized meetings and less time used to organize these meetings. That way, the AskCody Platform is driving and optimizing operational efficiency and productivity transforming the way Office Managers, Facilities Managers, Concierge Services, Receptionists, Secretaries, Kitchen Staff, Service Providers, IT and Finance work, and support back-office users and staff in our selected organizations and verticals to work smarter, supporting every meeting in the organization.

Discover Flowscape, the forefront SaaS company revolutionizing office solutions for the hybrid workplace, aimed at streamlining office processes and cultivating a thriving company culture. Unlock a versatile suite that includes personalized booking features for all your office resources, from desk and room reservations to parking spaces and even cozy spots for your furry companions. Seamlessly navigate your workspace with our intuitive 3D office overview accessible via our mobile app or web platform. Driven by cutting-edge sensor technology, Flowscape empowers businesses with data-driven insights to optimize space management, thereby boosting workplace ROI. Our user-friendly analytics portal allows management teams to craft effective strategies tailored to your company's unique needs. With headquarters in Stockholm, Flowscape also maintains offices in Sofia, San Francisco, and London, extending our reach to serve businesses globally. Embrace the future of work with Flowscape's innovative solutions for the modern office.

Smart-office software that allows room and flexible-office management (SaaS/OnPrem/hybrid). Book a room or a desk in your building 24/7, and arrange your audio and video-conferences. Book available rooms, desks, parking space, any resource, through existing messaging software (Exchange/O365/Google/Lotus), smartphone (Android, iOS), or RoomPad & GroomPad, or via Instant Booking Portal or via our Outlook plugin. Management of visitors, hospitality and issue reporting. Digital signage Available in 13 languages and in 45 countries Compatible with many IoT sensors and videoconferencing systems.

A platform that seamlessly integrates your workforce, projects, and environments, fostering meaningful interactions through enhanced in-person collaboration and community engagement. It is engineered to optimize the management of individuals, locations, and schedules, enabling your teams to operate more effectively. Desk booking becomes a breeze, allowing users to locate and secure the ideal workspace in mere seconds. All your meetings are consolidated in one interface, utilizing familiar calendar tools that your teams already rely on. Gain insights into the most suitable times and locations for gatherings, ensuring maximum clarity. Stay informed about visitors, their arrival times, and confirm that everyone present is accounted for and secure. The intuitive experience is designed to be user-friendly, making it a favorite among team members. Maintain a comprehensive overview of who is scheduled to work in the office or remotely, while quickly discovering available spaces based on occupancy or staff presence. Effortlessly coordinate time with colleagues by viewing their availability, allowing for improved decision-making and more efficient management of your hybrid workplace. Additionally, enjoy adaptable administrative controls that oversee office capacity and access, ensuring a well-organized environment for everyone involved. By enhancing visibility and simplifying coordination, this platform supports a productive and connected workplace experience.

Our software revolutionizes the hybrid workspace by simplifying everything from desk allocations to meeting room arrangements, thereby improving employee satisfaction and boosting productivity. By delivering data-driven insights, Inspace provides leaders with essential tools to enhance space efficiency and foster a harmonious work environment. Businesses, both large and small, utilize this platform to enrich their hybrid work experience while gathering valuable data regarding office usage patterns. This solution bridges the gap between individuals, technology, and the workspace, ensuring seamless connectivity regardless of location. You can choose from a wide array of pre-built integrations or utilize our custom API to create the ideal solution tailored to your specific requirements. Additionally, with Inspace's flexible integration options, you can transform your workplace into a more efficient and collaborative space. Dive into various categories of productivity-enhancing integrations that will not only streamline workflows but also elevate the overall workplace experience for everyone involved.

A cloud-based Integrated Workplace Management Software (IWMS) offers organizations a robust solution for all their workplace management needs. Rather than requiring employees to install multiple applications, streamline the transition back to the office with a single, user-friendly platform designed for efficient office space management. This tool allows you to oversee the demand and availability of spaces, handle last-minute cancellations, and manage no-shows while maintaining control over all aspects of your resources. Gain instant access to the contact information of employees, vendors, and other essential business partners without the hassle of waiting for communication to reach you. UrSpayce’s cutting-edge SaaS platform seamlessly combines over seven products into one integrated solution, catering to users on mobile, web, kiosk, and API, with a goal of fully digitizing workplaces by 2030. Additionally, the platform encompasses a thorough visitor management system and various other features to enhance workplace efficiency. This all-in-one approach not only simplifies operations but also fosters a more connected and productive work environment.

Resource Central by Add-On Products is a complete workspace, meeting, and resource scheduling software for Microsoft Outlook®, Exchange, and Office 365. Our meeting room booking system enables you to quickly and easily locate and schedule the most appropriate meeting rooms for your needs. With Resource Central, users can easily search for and book suitable meeting rooms, workspaces, and resources, order catering, list and book available hot desks, and more. Interactive floor plans make it simple to navigate to your desired location, locate the available rooms shown in green and book your room. With Resource Central, meeting organizers can pre-register visitors, and receptionists can check visitors in, print customized badges, and perform barcode scans to keep track of registered visitors. The software offers integrations with Outlook® for Mac, Outlook® on the web (OWA), room booking displays, and fully supports native Microsoft Teams’ videoconferencing and screen sharing features. Visit our website www.add-on.com to learn more about Resource Central and our other booking solutions.

JRNI is a platform that allows you to schedule and manage personalized experiences at scale. JRNI offers apps that facilitate appointments, virtual queueing, and events. It also provides industry-leading analytics. JRNI allows businesses to offer remote and in-person experiences which increase revenue, profitability and efficiency, build customer relations, and improve customer satisfaction. JRNI's platform allows businesses to shift from selling products to creating unique experiences by scheduling and managing personal services. JRNI is used by industry leaders such as Urban Outfitters, Visions Credit Union, and U.S Bank to deliver personalized experiences at scale. Visit us at https://www.jrni.com

Introducing a modern, contactless digital reception desk solution designed for seamless visitor management across various organizations. Guests, employees, and contractors can easily sign in and out by scanning a QR code at the reception area. This system is ideal for both small single-site operations and expansive multi-site enterprises. By eliminating the need for pen, paper, and physical kiosks, it ensures a safe and hygienic sign-in process. Upon arrival, visitors receive a badge for easy identification while on site, and calendar integration enables instant email notifications for added convenience. This fully digital solution eradicates long wait times at reception, functioning effortlessly on any device without the need for specialized hardware. Furthermore, the system prioritizes the safety and security of visitor information in compliance with GDPR standards. The TAAP Visitor Book caters to organizations of all sizes seeking a contemporary and efficient contactless reception experience. Notably, the application is free for visitors and comes at an affordable monthly fee for organizations, making it accessible for shared and serviced office environments as well. Overall, this innovative solution redefines how organizations manage visitor interactions in a modern setting.

Wellcome is an all in one workplace management system that makes it easy for visitors, employees, and contractors to arrive at their offices. Wellcome allows HR managers and administrators to manage office capacity. This ensures that seats are not overbooked and social distancing restrictions can be observed. They can monitor office capacity every day to make data-driven decisions about managing the office. If someone is ill, they can quickly notify the at-risk persons and contact trace. Employees can view the available seats for each day and schedule in-office visits for themselves and their colleagues. Employees arrive at the office with their QR code, which they can access in their digital wallet. It's all free. You can also set up health screening for your employees so they can complete it on their in-office days. Visitors arrive at the reception by scanning a QR code and filling out the COVID-safe screening forms.

Korbyt Anywhere, the workplace experience platform, powers the hybrid workplace experience for modern enterprises. Publish once, reach everyone in your workplace with personalized content and data on any screen and anywhere. Smart Signage You can create and configure digital signage content that targets specific audiences, people, roles, or locations. The platform will automatically deliver engaging data, content, and experiences. Space Management With a smart, interactive solution, you can welcome guests and employees back to the office. It manages the safety, display, and reservations of your remote and in-house work environments. Mobile Transform your workplace to be anywhere, anytime. Your workplace can be mobile with access to information and tools from anywhere, thanks to the increasing number of people working remotely. Integrations Korbyt Anywhere is a leader in the industry, offering hundreds of data connectors that simplify access to data and applications.