Best HIPAA Compliant Messaging Software for Windows of 2025

iPlum is a mobile first solution for business professionals. The solution provides a separate line with calling, texting and phone system features on your mobile for individuals or an enterprise. iPlum works on your existing smartphone without changing carriers. It is simple to use, backed with enterprise security controls. The platform provides HIPAA compliance for healthcare professionals and Mobile communication compliance for financial & legal sector employees. Businesses get advanced features like auto-attendant, extensions, call recording, transcriptions, auto-text reply and more for their mobile line. You can get a prompt response to your calls and texts during business hours. A centralized portal helps you organize your team. Manage iPlum users from different profiles and permissions through a corporate account. You can show your customers that you care by automatically sending business

HIPAA compliant faxing and email, SMS and forms with seamless EHR integration. Medsender is a complete automation system for healthcare that uses the latest artificial intelligence. HIPAA compliant faxing and email, SMS, forms, signatures, and forms embedded seamlessly into your EMR. Our secure cloud platform makes it easy to process all your incoming faxes. All incoming faxes can be automatically sorted to the correct staff and patient charts. Patients can easily fill out forms and send notes. It integrates seamlessly with your EMR. It's easy to set up in one click and there is no need for fax machines! We integrate with all the most popular EMRs, with more integrations in the works. Medsender can be used with or without an EMR. We assist you in using the most recent AI technology to eliminate repetitive tasks and busy work. You can rest assured. Medsender currently processes over 5m pages patient data at 99.9%+ uptime.

HIPAA-compliant AI chat solutions, API access, and enterprise-grade tools—powered by Anthropic’s Claude—Hathr AI enables healthcare providers, insurers, and professionals handling HIPAA-regulated data to streamline workflows while maintaining strict data security. Built within AWS GovCloud’s FedRAMP High environment, Hathr AI ensures all data interactions remain private and safeguarded from unauthorized access. Users can automate key processes like patient note summarization, pre-authorization drafting, and insurance claim submissions, all within a secure and intuitive platform. By leveraging advanced models such as Claude 3.5 Sonnet, Hathr AI delivers a private AI environment tailored for HIPAA compliance. Teams can efficiently extract and summarize data from complex medical records, supporting more informed clinical and administrative decisions.

Updox is a healthcare communications platform that can improve the patient experience, increase office productivity, and drive profitability. You can choose to use one or all of our solutions: Electronic Fax and Secure Texting & SMS, Telehealth Video Chat, Telehealth Video Chats, Telehealth Video Chats, Telehealth Video Chats, Telehealth Video chats, Patient Reminders, Electronic Formulas, Broadcast Messaging, all from one online location. To save you time, money, and energy, we integrate with 150+ EHR/EMR systems. You can manage your documents and collaborate with others to do more in your day with one powerful inbox. Updox is a platform that provides healthcare providers, LTPAC facilities and pharmacies with an easy-to use, HIPAA-compliant platform. It has a wide range of capabilities for virtual medicine, patient engagement, paperless office efficiency, and cost reduction that can all be combined to drive revenue and reduce costs.

Avochato is an intuitive text messaging platform designed specifically for sales, support, and operations teams. This software provides companies with a seamless way to engage their customers, increase response rates, and boost conversion rates. Among its features are a lead-generation chat widget, a live inbox, broadcasting capabilities, automated surveys, customizable APIs, message templates, and status tracking tools. Additionally, Avochato boasts compatibility with prominent business services like Slack, Office 365, Salesforce, and Desk.com, enhancing its utility in various operational contexts. By utilizing Avochato, businesses can streamline their communication processes and improve customer interactions significantly.

NextGen Healthcare is a leader in healthcare software and services that enables the transformation of ambulatory health care. NextGen Office (1-10 doctors) and NextGen Enterprise (10+ doctors) are smart electronic health record solutions that help ambulatory practices reduce the burden of documentation, improve clinical outcomes, connect to other health systems, increase provider and patient satisfaction, streamline revenue cycles, and foster healthier communities.

Why use 8 systems when one package could do the job? Weave allows patient, client, and customer communication to be easier and more efficient while working in and out of your office. This is especially helpful during COVID. Weave makes it easy to communicate with clients and patients.

Rocket.Chat is a communications platform that enables real-time conversations between colleagues, with other companies or with your customers. It does everything other platforms do, except exposing your data.

VSee is the telehealth platform used by NASA Space Station and McKesson. Telehealth is a way to simplify the delivery of distance healthcare. We believe it is crucial to increase access, lower costs, improve patient outcomes, and reduce physician burnout. VSee has over 250 configuration points that can be used without any coding in the last 10 years. This allows you to quickly deploy and scale an online experience that is warm and efficient for patients, providers and other staff. VSee's workflows can be configured for urgent care, ER diversion and telepsychiatry. They can also be used for concierge care, second opinions and group therapy. The HIPAA-Compliant platform features key features such as scheduling/walk-in visits and asynchronous & video chat/video visits. You can also customize intake, consent, consent, consent, epayment, eRx, RPM, and many more.

Trillian offers a contemporary and secure solution for instant messaging tailored for businesses. Enhance your team's communication with Trillian's decentralized and federated messaging system, allowing you to send both private and group messages, monitor colleagues' activities, share files seamlessly, and so much more that fosters collaboration and productivity.

Communication between care team members is a complicated relationship between people, devices, hospital systems, and devices. You might have difficulty communicating with an overwhelming amount of data, communication gaps, or inefficient workflows. These issues can make your job more difficult and negatively impact patient outcomes. Spok Care Connect® is the solution. Spok Care Connect, the unified communication platform, allows care team collaboration, closed-loop communication, and secure messaging to improve your clinical workflows. One unified communication platform can solve multiple problems across different departments and locations within your health system.

MEFTiiCOMM is our comprehensive healthcare communications platform. It's an all-in one solution that connects doctors, nurses and managers across organizations. Our platform allows for seamless communication and collaboration with text messaging, audio/video calls, a pager system built-in, and scheduling features. It is HIPAA-compliant, secure and prevents mixing of personal and professional communication. Our competitive pricing, created by doctors to meet healthcare needs, makes it easy to use. Advanced search facilitates knowledge sharing and collaboration outside of organizations. Our user-friendly, secure platform will improve patient care and teamwork.

MedTunnel honors the dedicated healthcare professionals on the frontline battling COVID-19. We take pride in offering our complimentary HIPAA-compliant messaging tool to aid in this crucial endeavor! MedTunnel serves as a no-cost service that ensures secure, HIPAA-compliant communication for the healthcare sector, enabling both providers and patients to share sensitive health information effortlessly via computers and mobile devices. The primary aim of MedTunnel is to deliver a free, safe, and compliant messaging platform for the transmission of private health information (PHI) online. Our product’s foundational design adheres strictly to HIPAA regulations and security standards. MedTunnel acts as a protected channel for transmitting PHI over the Internet, ensuring the utmost confidentiality. Notably, our security measures are so robust that even the highest-ranking individuals at MedTunnel, including the CEO, cannot access PHI, regardless of intent. You can communicate instantly and securely with your office staff, fellow providers, other practices, or your patients using any device, anytime and anywhere, making healthcare communication streamlined and efficient. As the landscape of healthcare evolves, MedTunnel remains steadfast in its commitment to protecting patient information while enhancing connectivity.

BloomText offers a user-friendly texting platform designed to enhance communication workflows while elevating the patient experience. You can send HIPAA-compliant text messages, images, and files directly to a mobile phone or email address without requiring recipients to download an application or recall a password. The platform allows for the collection of vital patient information, such as insurance cards. Users can also transmit images, documents, and links directly to patients' phones through SMS. Engage in discussions with colleagues about patients and clients, ensuring seamless collaboration. With features like read receipts and notifications for each message, you will always be updated on the exchanges with your patients. Additionally, you can send mass text messages to multiple contacts simultaneously. As you monitor the messages being dispatched in real-time, you have the option to pause or adjust the sending speed if necessary, ensuring optimal communication management. This comprehensive approach makes BloomText an essential tool for any healthcare provider looking to enhance their patient interactions.

QliqCHAT Secure Texting is a real-time, secure, HIPAA-compliant healthcare communication platform that connects every care team member and facilitates effective, patient-focused collaboration. Securely bridge the communication and collaboration gap between doctors, nurses, patients, and caregivers. QliqSOFT is the developer of multimodal healthcare communication and automation platforms that harmonize people and technology across physical and online points of care. The intuitive, customizable platform streamlines administrative processes and enhances patient engagement by incorporating seamless EHR integration, conversational artificial intelligence (AI), and translation services. For more than a decade, QliqSOFT has helped healthcare organizations facilitate HIPAA-compliant, real-time communication exchange among healthcare practitioners and patients while automating routine clinical processes that bring immediate relief to overburdened employees while changing the way they work. QliqSOFT solutions assist over 1,000 healthcare organizations in realizing qualitative returns on their investment.

RMail®, the e-security platform from RPost®, is a global leader in 2000. RMail is a specialist in elegantly simple email encryption for privacy, compliance, legal e–delivery proof secure file sharing, email rights management, email impostor protection and email encryption. RMail's transmission security services are often used by businesspeople and business systems that need to send sensitive or consumer-regulated information. These RMail services can be used for messages that require additional functionality beyond standard email. They include (a) an easier-to-use and more automated email encryption to ensure privacy compliance; (b) a verifiable proof record of who sent what email to whom; (c) assurance and peaceof mind in relation to delivery and open status email of important and time-deadline emails, (d) need to have a timestamped proof that content was delivered; (f) the need to securely share large files.

Get your office functioning smoothly in no time. Whether it's to inform someone about a patient's arrival, to remind a team member of a task, or to signal that a room is prepared for a provider, a single click on a Light is all that’s required. BlueNotes are designed to be felt first by those who will actually utilize them. The system goes beyond mere technology displayed on a screen; it is an experience. In musical terms, blue notes represent the subtle tones that exist between standard notes on a scale. While they can be perceived in music or singing, they defy traditional notation. Blue notes embody the essence of soul, distinguishing classical compositions from contemporary ones. Our BlueNotes encompass far more than just messaging; they transform into the dynamic pulse of an office, ensuring that everyone is aware of where compassion is needed at any given moment. Ultimately, this system fosters a culture of awareness and empathy within the workplace.

Improve Workflows with One Solution for Clinical Collaboration, Physician Scheduling, Alarm Management, and HIPAA-Compliant Patient Engagement See how hospitals, physician groups, home health, and other healthcare organizations of all sizes are modernizing clinical collaboration, physician scheduling, and/or patient communication using one, scalable solution. Cloud-based, TigerConnect enables clinical teams and staff to communicate with each other by role or name from anywhere via secure text, voice, and video chat. Integrations with EHRs, staff rostering, physician scheduling, and/or nurse call systems ensure the right message gets to the right person or group to rapidly coordinate care and expedite workflows. Secure text and video communication with patients and families reduces appointment no-shows while accelerating throughput with pre-visit document sharing and more. Stay in touch post-visit by sending care instructions and reminders, while enabling patients to ask questions, share photos, or request virtual care. Ensure care plan adherence, reduce readmissions, and improve the patient experience. One platform with an intuitive smartphone and desktop app does it all, reducing the need for multiple vendors or tools.

Curogram two-way, mass, and customizable texting is a great way to upgrade your practice management system. It allows for multi-user telemedicine, electronic patient forms and online appointment booking. You can create your own virtual clinic online and start seeing patients via your phone, tablet, or laptop. Integrates with your existing practice management system to allow you to manage your schedule from one place. Multi-feature platform allows for typical office workflows in remote environments. All-in-one HIPAA-secure messaging platform allows for staff-to-staff and patient messaging. It's easy to use for patients and doctors so doctors don't have deal with IT troubleshooting. Two-way texting and virtual waiting room allow for traditional workflows including patient intake, payment collection, document collection, check-in and check -out.

GoMo Health provides patient engagement solutions rooted in behavioral and cognitive principles, aimed at helping organizations lower their expenses. We focus on achieving effective results by creating tailored, scalable, straightforward, and affordable programs that are also simple to implement and promote. Utilizing our evidence-based BehavioralRx® lifestyle modification approach, we consider the entire individual—psychosocial, emotional, and physical—to encourage improved self-management and healthier decision-making. Our solutions are respected and adopted by prominent providers, health plans, employers, pharmaceutical companies, medical device manufacturers, and organizations in the consumer health and wellness sectors, catering to diverse audiences within the healthcare and life sciences landscape. In doing so, we strive to enhance overall well-being and foster a more engaged patient population.

Stitch serves as a comprehensive care coordination platform designed specifically for healthcare teams. It allows users to communicate through messages, share files, and maintain synchronization across various devices. Healthcare providers, regardless of their specialty, can benefit from its functionality on both computers and mobile phones. With the option for public and private rooms, healthcare teams can engage in meaningful discussions that enhance collaboration. The platform also facilitates direct messaging for immediate one-on-one interactions, eliminating the need for traditional communication methods like pagers, texting, or phone calls. Users can stay updated while on the move with personalized notification settings available on all devices. Furthermore, every message, file, and comment is meticulously archived and can be easily searched, ensuring that essential information is always accessible. By supporting the sharing of all file types, Stitch fosters seamless communication and coordination. With dedicated applications for Mac, Windows, iOS, and Android, Stitch is designed to accompany users wherever they may be, enhancing the efficiency of healthcare coordination. This versatility makes it an indispensable tool for modern healthcare teams aiming to improve their workflows and patient care.