Compare Smartway2 vs. Yoffix

Yoffix transforms the desk reservation process into a user-friendly experience that employees actively engage with. Individuals can easily reserve a workspace with just one click through platforms like Microsoft Teams, Slack, a mobile application, an interactive 2D or 3D floor map, or by scanning a QR code located on the desk. They can filter options based on monitor configurations, standing desk availability, quiet areas, or any custom tags, save preferred desks, and even book adjacent spaces to colleagues. Administrators maintain oversight by establishing team or individual desk assignments, defining booking windows, implementing priority guidelines, and utilizing check-in features that automatically free up unclaimed desks, preventing them from remaining unused. Integration with HRIS systems such as Personio, Workday, BambooHR, HiBob, SAP SuccessFactors, and others ensures that reservations are automatically canceled if an employee is on leave or unwell. Each reservation contributes to a utilization dashboard, offering insights into actual demand across different floors, zones, teams, and days. Users have reported adoption rates exceeding 90% and reductions in office space requirements by 30 to 50%. Desk sharing starts at a cost of €1.50 per user monthly, with payment based solely on the modules utilized.

Yoffix is a comprehensive platform that seamlessly integrates workplace management, attendance tracking, and space utilization analytics into one modular solution. Specifically designed for mid-sized businesses, it helps convert usage data into reduced space expenses and more organized office days. With Yoffix, you can efficiently oversee desks, meeting rooms, parking areas, lockers, shared resources, visitor management, and office service requests across various locations. The platform provides detailed analytics on office space utilization, allowing you to analyze usage patterns by floor and day of the week. Utilizing heatmaps and AI-driven suggestions, it highlights underutilized spaces and recommends layout enhancements. You can leverage these insights to create designated team zones, set booking priorities, adjust capacity, and coordinate team schedules effectively. Yoffix prioritizes the management of hybrid work environments rather than lease accounting or capital expenditures. It is ISO 27001 certified, GDPR compliant, and hosted in Germany, with options for regional hosting and private cloud solutions available.

Reserve a meeting space using the Yoffix app, view the layout through the room display, or use the Yoffix Room Finder integration directly in Outlook. The booking system ensures that reservations synchronize seamlessly with both Outlook and Google Calendar, preventing any double bookings by reflecting changes made in either platform. You can filter room options by size, location, available equipment, or specific tags. Enhance your booking by including catering services, necessary equipment, preferred seating arrangements, a link for virtual meetings, or details for external guests. The check-in feature and automatic release function return rooms to availability when no one shows up, maximizing the use of available spaces. For in-person reservations, Yoffix offers two displays manufactured in the EU: a 10.1-inch Android panel equipped with NFC check-in and an LED status indicator, as well as a battery-efficient wireless e-ink display that can last over two years on a single charge and is designed for glass mounting. The room display application is compatible with any tablet that meets the requirements, and any smart TV can showcase current room availability. Analytics provide insights into which rooms are larger than necessary and which are frequently booked. Pricing starts at €10 per room each month.

Parking management often relies on spreadsheets, which can lead to frustration among users. Yoffix streamlines this process by integrating parking reservations with desk booking. When employees plan their office visits, they can easily add a parking spot or reserve one independently via Teams, Slack, web, or mobile applications. Parking options are visually represented on a floor plan or as markers for surface lots, categorized by features such as EV charging, accessibility for disabled individuals, and covered spaces, allowing users to filter according to their needs. Spaces can be categorized as open, personal, or designated for teams, with an automatic release feature that returns unclaimed spots to the general pool. Priority rules are in place to ensure fair access during times of high demand. Additionally, hosts can include parking details in their visitor invitations, which are sent alongside the desk and office location. For Enterprise users, Yoffix integrates with barrier systems and ANPR cameras to facilitate automated entry based on booked space and license plate information. Utilization statistics are accessible through a dashboard, showcasing usage patterns by day and month. Pricing starts at just €1 per space per month.

Yoffix is your solution for optimizing office space management and monitoring its usage. By integrating attendance data with desk and room occupancy, it enhances the allocation and functionality of your workspace. With interactive floor plans, you can easily set up desks, meeting rooms, and team zones in various locations. Utilization analytics provide insights into trends and averages by office, floor, and day of the week. Heatmaps highlight areas that are not being fully utilized, while AI-driven suggestions offer effective layout enhancements. Put these insights into practice: modify team zones and booking priorities, automatically free up unused desks, and synchronize team activities to ensure even demand throughout the week. Leverage data to assess desk-to-employee ratios, repurpose underused spaces, and strategize for office consolidation or expansion. Attendance tracking through check-ins and Wi-Fi/LAN monitoring provides a clearer picture of actual occupancy. Clients have reported savings on space ranging from 20% to 30%. Yoffix also features configurable settings for visibility, anonymization, and data retention, aligning with Works Council standards.

Yoffix transforms traditional visitor logs into a modern digital reception system. Hosts can quickly pre-register guests in less than a minute and simultaneously book a meeting room, desk, and parking spot, ensuring that the invitation email includes all necessary information for the visitor's arrival. On the day of the visit, guests can easily check in using a QR code on any existing tablet, eliminating the need for additional proprietary devices. The kiosk can be customized with your branding, including your logo, colors, and welcome message. For enterprise clients, the entire visitor application can be white-labeled. Notifications are sent instantly to hosts via Teams, Slack, or email, with the option to include reception or security personnel as well. Couriers and contractors can utilize the same streamlined process. Yoffix ensures compliance with features such as privacy policy acceptance, digital document signing, badge printing, customizable data retention rules, and readily available visitor logs and evacuation lists. The service is ISO 27001 certified, adheres to GDPR regulations, and is hosted in Germany. Pricing starts at €80 per location each month.