Average Ratings 0 Ratings
Average Ratings 0 Ratings
Description
Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools.
When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment.
The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from.
Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.
Description
TheraPro360 is a comprehensive cloud-based platform tailored for management in various therapy practices, including physical, occupational, speech-language, behavioral, and mental health services, as well as for multidisciplinary therapy centers. This innovative system integrates appointment scheduling and therapist calendars with essential features like patient records, digital intake forms, clinical documentation, billing, invoicing, and payment tracking. For those opting for higher-tier plans, the platform includes a patient portal that facilitates access to forms, appointment bookings, messaging, resources, and payment options, in addition to offering video sessions, reminders, staff permissions, and detailed practice reporting. The specifics of insurance billing, claims processing, telehealth capabilities, storage limits, therapist account management, and available support options vary across different plans. The Essentials plan caters specifically to solo practitioners and small clinics, while the more advanced tiers are designed to accommodate the needs of expanding and multi-provider practices. Therapists can conveniently access TheraPro360 through cloud-based login, and the vendor provides comprehensive onboarding support, along with tutorials, training videos, and webinars to ensure users are well-equipped to utilize the platform effectively. By streamlining administrative tasks, TheraPro360 allows therapists to focus more on patient care and improving outcomes.
API Access
Has API
No
API Access
Has API
No
Integrations
Gmail
No
Microsoft SMTP Service
No
Notion
No
Pricing Details
$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.
Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.
Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.
Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.
Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.
Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.
Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.
Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Trial
Yes
Free Version
Yes
Pricing Details
$179.98/month
Essentials is $89.99/month for the first 3 months, then $179.98/month. Billed monthly; cancel anytime. Includes up to 40 clients and up to 3 therapist profiles. Insurance integration and automated claims are not included in Essentials. Higher plans have different pricing and features; Enterprise pricing is custom.
Free Trial
No
Free Version
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
Yes
iPad App
No
Android App
Yes
Windows
No
Mac
No
Linux
No
Chromebook
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
No
Mac
No
Linux
No
Chromebook
No
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Customer Support
Business Hours
Yes
Live Rep (24/7)
No
Online Support
Yes
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
No
In Person
No
Types of Training
Training Docs
Yes
Webinars
Yes
Live Training (Online)
Yes
In Person
No
Vendor Details
Company Name
Optivation
Country
New Zealand
Website
www.optivation.io
Vendor Details
Company Name
TheraPro360
Country
United States
Website
therapro360.com
Product Features
Project Management
Agile Methodologies
Yes
Budget Management
No
Client Portal
Yes
Collaboration Tools
No
Cost-to-Completion Tracking
No
Customizable Templates
Yes
Gantt Charts
No
Idea Management
No
Kanban Board
Yes
Milestone Tracking
Yes
Portfolio Management
No
Resource Management
No
Time & Expense Tracking
Yes
Traditional Methodologies
No
Product Features
Occupational Therapy
Assessment Management
No
Billing & Invoicing
No
Care Plan Management
No
Insurance Management
No
Patient Records
No
Patient Registration
No
Patient Scheduling
No
Practice Management
No
Progress Tracking
No
Physical Therapy
Activity Monitoring
No
Appointment Management
No
Assessments
No
Billing & Invoicing
No
Exercise Management
No
Insurance Management
No
Multi-Location
No
Patient Records
No
Practice Management
No
Progress Notes
No
Treatment Plans
No
Speech Therapy
Assessment Management
No
Billing & Invoicing
No
Care Plan Management
No
Insurance Management
No
Patient Scheduling
No
Progress Tracking
No
SOAP Notes
No