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Average Ratings 0 Ratings

Total
ease
features
design
support

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Write a Review

Description

Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools. When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment. The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from. Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.

Description

Prometheus offers a comprehensive web-based solution for fitness coaching and studio management, catering to personal trainers, online coaches, gyms, and individual fitness studios. With this software, coaches can create detailed training regimens and nutrition strategies, oversee client interactions and communications, annotate exercise videos, conduct video consultations, and manage financial aspects like invoicing and subscription management. Clients benefit from dedicated mobile apps available on both iPhone and Android, which allow them to access their programs, log their workouts, monitor their nutritional intake, share their progress, and receive constructive feedback from their coaches. Additionally, the Studio Light feature enhances functionality with tools for member check-ins, class scheduling, booking systems, waitlists, membership management, recurring billing, point-of-sale transactions, shift planning, invoicing, and bookkeeping, all integrated into a single account. Subscription plans begin at a reasonable $19 per month for up to five clients, with options for higher tiers, while Studio Light is offered at $79 per month. Customers opting for annual payment can enjoy the benefit of two months free of charge, and new users have the opportunity to explore the service with a 14-day trial that doesn’t require a payment method. Overall, Prometheus provides an all-in-one platform designed to simplify the complexities of fitness coaching and studio management.

API Access

Has API No 

API Access

Has API No 

Screenshots View All

Screenshots View All

No images available

Integrations

Gmail Yes 
Microsoft SMTP Service Yes 
Notion Yes 
Razorpay No 
Revolut No 
Stripe No 
Wise No 
Xendit No 

Integrations

Gmail No 
Microsoft SMTP Service No 
Notion No 
Razorpay Yes 
Revolut Yes 
Stripe Yes 
Wise Yes 
Xendit Yes 

Pricing Details

$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.

Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.

Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.

Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.

Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Trial Yes 
Free Version Yes 

Pricing Details

$19/month
Coaching plans start at $19/month for up to 5 clients and rise by client count; annual payment gives 2 months free. Studio Light is $79/month or $790/year. A 14-day trial requires no payment card.
Free Trial Yes 
Free Version No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App Yes 
iPad App No 
Android App Yes 
Windows No 
Mac No 
Linux No 
Chromebook No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App Yes 
iPad App No 
Android App Yes 
Windows No 
Mac No 
Linux No 
Chromebook No 

Customer Support

Business Hours No 
Live Rep (24/7) No 
Online Support Yes 

Customer Support

Business Hours No 
Live Rep (24/7) No 
Online Support No 

Types of Training

Training Docs Yes 
Webinars No 
Live Training (Online) No 
In Person No 

Types of Training

Training Docs No 
Webinars No 
Live Training (Online) No 
In Person No 

Vendor Details

Company Name

Optivation

Country

New Zealand

Website

www.optivation.io

Vendor Details

Company Name

Peakforce GmbH

Country

Switzerland

Website

prometheus.coach/

Product Features

Project Management

Agile Methodologies Yes 
Budget Management No 
Client Portal Yes 
Collaboration Tools No 
Cost-to-Completion Tracking No 
Customizable Templates Yes 
Gantt Charts No 
Idea Management No 
Kanban Board Yes 
Milestone Tracking Yes 
Portfolio Management No 
Resource Management No 
Time & Expense Tracking Yes 
Traditional Methodologies No 

Product Features

Gym Management

Attendance Tracking No 
Billing & Invoicing No 
Calendar Management No 
Class Scheduling No 
Client Portal No 
Email Campaign Management No 
Employee Scheduling No 
Membership Management No 
Online Booking No 
Payment Processing No 
Waiver Management No 

Personal Trainer

Appointment Scheduling No 
Assessments No 
Attendance Tracking No 
Billing & Invoicing No 
Certification Tracking No 
Client Management No 
Commission Management No 
Exercise Library No 
Fitness Assessments No 
Fitness Plan No 
Nutrition Program No 
Online Store No 
Payment Processing No 
Wellness Plans No 
eCommerce No 

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