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Description
InStaff gives growing businesses one employee portal instead of paper and scattered spreadsheets. Employees look up their own paystubs and tax forms, submit timesheets from a phone, request time off, sign documents, and file expenses, which takes the repetitive work off payroll and HR.
Pay documents are delivered exactly as your payroll system produces them. Upload the PDF file and InStaff sorts, splits, and posts each stub to the right employee. It works with any payroll system that outputs PDF paystubs, among them Sage 300, Sage 300 CRE, QuickBooks Desktop and Online, Viewpoint Vista, Deltek Costpoint, Sage 50, and Sage 100.
Modules include time tracking with geofencing, time-off approvals, documents and e-signatures, announcements and surveys, certification expiry alerts, an employee directory and org chart, and expenses. Pricing is modular, so you pay for what you switch on.
Backed by 40+ years of ERP implementation experience. SOC 2 Type II certified, with MFA at no extra cost. 14-day free trial.
Description
PapaHR is an HR solution tailored for small businesses where HR responsibilities typically fall to a single individual or a manager. It effectively integrates employee data with HR tasks, providing a daily overview of crucial items that require attention, such as the conclusion of probation periods, outstanding time-off requests, and missed one-on-one meetings. The platform's free plan accommodates up to 25 employees indefinitely, without requiring a credit card, and offers features like employee profiles, an organizational chart, Excel import capabilities, time-off management, approval workflows, timesheet tracking, onboarding and offboarding processes, employee surveys, eNPS, a knowledge base, and one HR document that includes a basic e-signature option. For $1.50 per employee per month with annual billing, the Pro version unlocks all available modules, which encompass recruitment processes, one-on-one meeting management, goal-setting and OKRs, performance evaluations, 360-degree feedback, talent management using a nine-box grid, salary and bonus tracking, as well as HR financial analysis regarding turnover and burnout expenses. Developed by Mike Pritula Academy, the platform leverages over two decades of HR expertise. Additionally, the user interface supports multiple languages, including English, Ukrainian, Russian, Portuguese, and Spanish, making it accessible to a diverse range of users. This broad linguistic support ensures that teams from various backgrounds can effectively use the system to streamline their HR processes.
API Access
Has API
No
API Access
Has API
No
Screenshots View All
No images available
Integrations
AHT Care Management
Yes
Blackbaud Financial Edge NXT
Yes
ChatGPT
No
Claude
No
Deltek Costpoint
Yes
JD Edwards EnterpriseOne
Yes
Microsoft Dynamics 365 Business Central
Yes
Microsoft Teams
No
NaviPayroll
Yes
Payroll Mate
Yes
Integrations
AHT Care Management
No
Blackbaud Financial Edge NXT
No
ChatGPT
Yes
Claude
Yes
Deltek Costpoint
No
JD Edwards EnterpriseOne
No
Microsoft Dynamics 365 Business Central
No
Microsoft Teams
Yes
NaviPayroll
No
Payroll Mate
No
Pricing Details
No price information available.
Free Trial
Yes
Free Version
No
Pricing Details
$1.50/employee/month
Free: $0 with no time limit, up to 25 employees; the owner is the HR user, while managers and employees can be added without a stated limit. Pro: $1.50 per employee/month billed annually, or $1.80 per employee/month billed monthly; monthly billing requires at least 10 employees. Pro includes all modules and unlimited HR users, with no extra per-recruiter or per-module charge. Separate academy subscriptions are $1,000/year for Pro up to 50 employees and one learner, or $2,500/year for Pro up to 200 employees and courses for up to 10 people.
Free Trial
No
Free Version
Yes
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
Yes
iPad App
Yes
Android App
Yes
Windows
No
Mac
No
Linux
No
Chromebook
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
Yes
iPad App
No
Android App
Yes
Windows
No
Mac
No
Linux
No
Chromebook
No
Customer Support
Business Hours
Yes
Live Rep (24/7)
No
Online Support
No
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Types of Training
Training Docs
No
Webinars
No
Live Training (Online)
Yes
In Person
No
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
No
In Person
No
Vendor Details
Company Name
InStaff Inc.
Founded
2014
Country
Mississauga, Ontario, Canada
Website
instaff.org
Vendor Details
Company Name
Mike Pritula Academy
Founded
2011
Country
Ukraine
Website
papahr.com
Product Features
Human Resources
InStaff is a comprehensive employee management platform designed for small to mid-sized teams that still rely on traditional methods like paperwork and email for HR administration. Through the portal, employees can easily access their paystubs and tax documents, submit timesheets via mobile devices, request time off, accept policies and contracts, as well as manage expense claims. The HR department retains oversight with customizable approval workflows for time-off requests, role-specific permissions that control access to information, and certification tracking that alerts when credentials are nearing expiration. Additionally, the platform features an employee directory, organizational chart, company announcements, and surveys, all accessible in one convenient location. With a modular pricing structure, organizations can activate only the features they require and expand as needed in the future. InStaff is SOC 2 Type II certified, offers multi-factor authentication at no additional cost, and is compliant with PIPEDA regulations. It supports multiple languages, including English, French, and Spanish, and is accessible from any web browser without the need for app installation. To date, over 400,000 employees have been successfully onboarded, with most teams operational within a few weeks as data migration is seamlessly integrated during the onboarding process. A 14-day free trial is also available for potential users.
360 Degree Feedback
No
Applicant Tracking
Yes
Attendance Management
Yes
Benefits Management
No
Career Development Planning
No
Compensation Management
No
Compliance Management
No
Employee Database
Yes
Employee Lifecycle Management
No
Onboarding
Yes
Payroll Management
Yes
Performance Management
No
Recruiting Management
No
Self Service Portal
Yes
Succession Planning
No
Time & Attendance Management
Yes
Time Off Management
Yes
Timesheets
Yes
Training Management
No
Pay Stub Generators
InStaff does not create paystubs; instead, it utilizes the paystubs generated by your existing payroll system. Simply upload the PDF from your payroll processing, and InStaff will efficiently organize, separate, and distribute each stub to the appropriate employee automatically. Employees will access the exact documents produced by your payroll software without any alterations. With InStaff, employees have round-the-clock self-service access to their complete pay history and tax documents from any web browser, eliminating the need for payroll to handle reprint requests each cycle. The default document retention period is seven years. InStaff is compatible with any payroll system that can generate a PDF paystub, such as Sage 300, Sage 300 CRE, Sage 50, Sage 100, QuickBooks Desktop and Online, Viewpoint Vista, Viewpoint Spectrum, Deltek Costpoint, Foundation, and Microsoft Dynamics NAV. Even if your system isn't listed but can produce PDFs, it is likely still compatible. Your payroll process remains unchanged, and there is no requirement to manually enter pay data into an additional system.
Product Features
Human Resources
360 Degree Feedback
No
Applicant Tracking
No
Attendance Management
No
Benefits Management
No
Career Development Planning
No
Compensation Management
No
Compliance Management
No
Employee Database
No
Employee Lifecycle Management
No
Onboarding
No
Payroll Management
No
Performance Management
No
Recruiting Management
No
Self Service Portal
No
Succession Planning
No
Time & Attendance Management
No
Time Off Management
No
Timesheets
No
Training Management
No
