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features
design
support

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Description

ReflowAI is a cloud-based platform based in the UK that streamlines statutory compliance processes for educational institutions, general practitioner practices, and care providers. Users can document evidence in real-time through the app, email, or WhatsApp, capturing items such as photographs, signatures, and tamper-proof timestamps, while automatically categorizing records according to relevant regulations such as CQC, KCSIE/DfE, JCQ, RIDDOR, fire safety, and legionella control. The platform not only organizes compliance checks but also sends notifications for training renewals, DBS checks, and certificate expirations, while monitoring defects and incidents, presenting users with live RAG dashboards that reflect a Fit-for-Audit score. With a simple click, it can produce audit packs that are ready for inspectors, easily filtered by date or specific regulation. The solution includes specialized modules for various sectors: Schools (focusing on fire safety, health and safety, premises management, examinations, and maintaining the Single Central Record); GP practices (covering vaccine cold chain management, infection prevention control audits, controlled substances, along with policy and training oversight); and Care providers (addressing safeguarding, infection control, incident tracking, and offering multi-site dashboards aligned with CQC, CIW, and Care Inspectorate standards). Additionally, ReflowAI features over 90 digital logbooks, ensures role-based access, provides offline mobile apps, offers encrypted hosting within Europe, and holds Cyber Essentials certification alongside ICO registration, ensuring a secure and compliant experience for its users. This comprehensive approach not only simplifies compliance but significantly enhances operational efficiency for its clients.

Description

Kaia is a specialized AI-driven compliance tool focused solely on federal banking regulations and associated regulatory information, which can be accessed through an easy-to-use browser interface that ensures the protection and confidentiality of your business data. This innovative platform allows banks and credit unions to inquire about various regulations, such as Truth in Lending, BSA/AML, or CRA, using natural language, and in return, they receive clear, accurate, and context-aware answers along with practical recommendations. Additionally, users can quickly create new policy and procedure documents that align with the most current requirements, upload existing policies for automated compliance reviews, obtain suggested revisions, and generate updated drafts that can be exported in an editable Microsoft Word format for straightforward customization. Moreover, Kaia has the capability to remember prior questions and corrections related to the same regulatory topic, which enhances its guidance accuracy over time, ensuring that users receive increasingly tailored support as they engage with the tool. This continuous learning aspect not only streamlines compliance efforts but also fosters a deeper understanding of regulatory complexities.

API Access

Has API No 

API Access

Has API No 

Screenshots View All

Screenshots View All

Integrations

Microsoft Excel No 
Microsoft Word No 
Zapier Yes 

Integrations

Microsoft Excel Yes 
Microsoft Word Yes 
Zapier No 

Pricing Details

£100 per month per site
Free Trial No 
Free Version No 

Pricing Details

7-Day Free Trial
Free Trial Yes 
Free Version No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App Yes 
iPad App Yes 
Android App Yes 
Windows No 
Mac No 
Linux No 
Chromebook Yes 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App No 
iPad App No 
Android App No 
Windows No 
Mac No 
Linux No 
Chromebook No 

Customer Support

Business Hours No 
Live Rep (24/7) No 
Online Support Yes 

Customer Support

Business Hours Yes 
Live Rep (24/7) No 
Online Support Yes 

Types of Training

Training Docs Yes 
Webinars Yes 
Live Training (Online) No 
In Person No 

Types of Training

Training Docs Yes 
Webinars Yes 
Live Training (Online) No 
In Person No 

Vendor Details

Company Name

ReflowAI

Founded

2025

Website

www.reflowai.co.uk

Vendor Details

Company Name

360factors

Founded

2012

Country

United States

Website

www.360factors.com/kaia-ai-compliance-expert/

Product Features

Product Features

Compliance

Archiving & Retention No 
Artificial Intelligence (AI) Yes 
Audit Management No 
Compliance Tracking No 
Controls Testing No 
Environmental Compliance No 
FDA Compliance No 
HIPAA Compliance No 
ISO Compliance No 
Incident Management No 
OSHA Compliance No 
Risk Management Yes 
Sarbanes-Oxley Compliance No 
Surveys & Feedback No 
Version Control No 
Workflow / Process Automation No 

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