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Description
Docka serves as a comprehensive platform for managing certificates and documents tailored specifically for crewing agencies, manning companies, and shipowners. Utilizing advanced OCR technology, it enables automatic uploading and reading of crew certificates, medical records, and endorsements, effectively eliminating the need for manual data entry while ensuring that all documents belong to a structured record for each seafarer. Continuous tracking of expiry dates is a key feature, with proactive alerts issued prior to any certificate lapsing, thereby reducing the risk of expired documents being presented on vessels. Moreover, Docka enhances security by verifying the authenticity of certificates against official national maritime registries from various flag states, such as Estonia and the UK MCA, which helps in identifying forged or invalid documents before crew assignments occur. In addition, it facilitates the generation of compliance and audit-readiness reports at any time, catering to the requirements of flag state, port state control, or ISM audits. Furthermore, the platform processes crew personal data in strict compliance with GDPR regulations. By replacing outdated spreadsheets and cumbersome manual registry checks, Docka provides users with a single, always up-to-date overview of crew documentation, thus streamlining the entire management process. This innovative solution not only enhances efficiency but also significantly mitigates risks associated with crew documentation management.
Description
With over three decades of industry expertise, we have collaborated with our international clientele to develop a comprehensive crew management software tailored for the shipping and offshore sectors. OCS HR instills confidence by ensuring that the right personnel are positioned accurately and timely, promoting efficient operations. The software adeptly manages employee information, crew scheduling, and competency requirements while seamlessly integrating payroll, training, and travel arrangements. It serves as a repository for critical knowledge, experience, and information, reducing reliance on specific individuals. Compliance with both customer and regulatory standards is meticulously maintained and documented. Furthermore, it supports organizational efficiency and the re-engineering of business processes. You can securely handle all your employee information within a single GDPR-compliant platform. This centralized database allows for the storage of essential documents such as certificates, proof of competence, seaman’s books, visas, contracts, insurance documents, and union memberships, thereby enhancing operational efficiency and oversight. In doing so, it not only simplifies management but also fosters a more cohesive workplace environment.
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Has API
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Integrations
Microsoft Power BI
Pricing Details
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Free Trial
Free Version
Pricing Details
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Free Trial
Free Version
Deployment
Web-Based
On-Premises
iPhone App
iPad App
Android App
Windows
Mac
Linux
Chromebook
Deployment
Web-Based
On-Premises
iPhone App
iPad App
Android App
Windows
Mac
Linux
Chromebook
Customer Support
Business Hours
Live Rep (24/7)
Online Support
Customer Support
Business Hours
Live Rep (24/7)
Online Support
Types of Training
Training Docs
Webinars
Live Training (Online)
In Person
Types of Training
Training Docs
Webinars
Live Training (Online)
In Person
Vendor Details
Company Name
Docka
Founded
2026
Country
Estonia
Website
docka.me/
Vendor Details
Company Name
Mintra
Country
Norway
Website
mintra.com/ocs-hr
Product Features
Compliance
Archiving & Retention
Artificial Intelligence (AI)
Audit Management
Compliance Tracking
Controls Testing
Environmental Compliance
FDA Compliance
HIPAA Compliance
ISO Compliance
Incident Management
OSHA Compliance
Risk Management
Sarbanes-Oxley Compliance
Surveys & Feedback
Version Control
Workflow / Process Automation
Product Features
Human Resources
360 Degree Feedback
Applicant Tracking
Attendance Management
Benefits Management
Career Development Planning
Compensation Management
Compliance Management
Employee Database
Employee Lifecycle Management
Onboarding
Payroll Management
Performance Management
Recruiting Management
Self Service Portal
Succession Planning
Time & Attendance Management
Time Off Management
Timesheets
Training Management
Payroll
401(k) Tracking
Attendance Management
Benefits Management
Check Printing
Compensation Management
Deductions Management
Direct Deposit
Multi-Country
Multi-State
Reporting/Analytics
Self Service Portal
Tax Compliance
Vacation / Leave Tracking
W-2 and 1099 Preparation
Wage Garnishment
