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Description
Mindcat Projects serves as a comprehensive project management tool tailored specifically for fit-out and mechanical, electrical, and plumbing (MEP) contractors, consulting firms, and project management offices. This software streamlines job management by organizing each project's schedule, approvals, long-lead orders, tasks, and handover processes into a detailed Gantt chart, while a portfolio overview displays the current status of projects and any associated risks. Teams can conveniently update tasks, add comments, and track progress via a mobile browser, log hours worked, attach relevant project documents, and create meeting agendas based on outstanding tasks. Additionally, clients and consultants can access read-only accounts to view project statuses, timelines, and tasks without incurring any per-seat fees. Mindcat Projects can be hosted within the UAE or Saudi Arabia or operated on a customer's own cloud infrastructure or servers. The pricing model is based on the number of members, and there are one-time setup charges along with optional additional features that can be integrated. This flexibility ensures that organizations can tailor the service to their specific needs, enhancing overall project efficiency.
Description
Mindcat Vault serves as a comprehensive web-based document management solution tailored for PROs, typing centers, brokerages, law firms, human resources departments, and various organizations that handle client, property, or employee records in the UAE and Saudi Arabia. Users have the ability to either scan or upload their documents, categorize them using customizable fields and access permissions, while also searching through the text of both Arabic and English scans. The user-friendly dashboard highlights approaching expirations in a 90-day timeframe and can automatically notify the team via email 30 days prior to any critical date. Furthermore, Vault features options for document linking with designated expiry dates, email sharing capabilities, a history of document versions, notes, activity logs for files, checks for duplicate uploads, and provisions for scanner-folder or mailbox intake alongside complete data export functionalities. This versatile system can be hosted locally within the UAE or Saudi Arabia or implemented on a customer’s own cloud infrastructure or servers. With an interface primarily in English, it also includes partial translations in Arabic to accommodate diverse user needs. Overall, Mindcat Vault streamlines document management workflows while enhancing accessibility and organization for its users.
API Access
Has API
No
API Access
Has API
No
Pricing Details
AED 179 per member/month
You pay per member per month. The price drops as your team grows: each band’s price applies only to the members inside that band. A member is anyone with a login who creates or edits tasks, logs time or runs meetings, so project managers, planners, site engineers, QS and admins count. Clients, consultants and anyone with read-only access are free.
Band: AED | SAR | USD per month
1 to 10: 179 | 179 | 48.74
11 to 30: 69 | 69 | 18.79
31 to 100: 45 | 45 | 12.25
101 and up: 29 | 29 | 7.90
Worked example. A fit-out contractor with 30 members comes to 10 × 179 + 20 × 69 = AED 3,170, so it pays the monthly minimum of AED 5,349 a month (SAR 5,349, or USD 1,456.50). The minimum covers up to 78 members. With 100 members it is AED 6,320 (USD 1,720.90). With 250 it is AED 10,670 (USD 2,905.38). Your clients’ and consultants’ read-only logins add nothing.
How you run it changes the multiplier.
Shared servers, hosted by us in the UAE, up to 10 members: The member price above. Your own separate copy and database on servers we share between clients, because one install can’t keep two companies apart | AED/SAR 2,499 (USD 680.46)
Your own copy, hosted by us in the UAE or Saudi Arabia: The member price above | AED/SAR 5,349 (USD 1,456.50)
In your own cloud or servers, run by us: Member price × 1.25, and you pay your cloud bill directly | AED/SAR 6,199 (USD 1,687.95)
Two ways to start. Up to 10 members on the shared plan, we set you up on a fixed quick-start package, with no scoping call. The shared plan stops at 10. From 11 members, and at any size on your own copy or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 10 members | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers, your live jobs and members imported from our CSV template, our fit-out programme template with approval stages, the UAE or Saudi working week and public holidays, read-only logins for your clients, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: Your own copy or your own cloud, at any size | Up to 10 members: AED/SAR 4,900 (USD 1,334.24). 11 to 30: AED/SAR 9,900 (USD 2,695.71). 31 to 100: AED/SAR 19,900 (USD 5,418.65). Above 100: from AED/SAR 39,900 (USD 10,864.53), scoped in writing. | One working session with your operations lead, then setup to a written plan. It covers your live jobs and their programmes loaded from Excel or an MS Project or Primavera export, statuses for your approval stages, your working week and public holidays, logins for your team, read-only logins for your clients, your branding, the Arabic wording your team sees most, and training in Arabic and English.
Billed at cost, outside the member price. The maker’s Enterprise add-ons are optional and billed at cost, from EUR 5.95 per user a month at the maker’s list price with a 25-user minimum. You only need them for the team planner, single sign-on, baseline comparison, Gantt PDF export, or portfolio and resource management. No per-project fees. Annual prepay takes 15% off our part. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Band: AED | SAR | USD per month
1 to 10: 179 | 179 | 48.74
11 to 30: 69 | 69 | 18.79
31 to 100: 45 | 45 | 12.25
101 and up: 29 | 29 | 7.90
Worked example. A fit-out contractor with 30 members comes to 10 × 179 + 20 × 69 = AED 3,170, so it pays the monthly minimum of AED 5,349 a month (SAR 5,349, or USD 1,456.50). The minimum covers up to 78 members. With 100 members it is AED 6,320 (USD 1,720.90). With 250 it is AED 10,670 (USD 2,905.38). Your clients’ and consultants’ read-only logins add nothing.
How you run it changes the multiplier.
Shared servers, hosted by us in the UAE, up to 10 members: The member price above. Your own separate copy and database on servers we share between clients, because one install can’t keep two companies apart | AED/SAR 2,499 (USD 680.46)
Your own copy, hosted by us in the UAE or Saudi Arabia: The member price above | AED/SAR 5,349 (USD 1,456.50)
In your own cloud or servers, run by us: Member price × 1.25, and you pay your cloud bill directly | AED/SAR 6,199 (USD 1,687.95)
Two ways to start. Up to 10 members on the shared plan, we set you up on a fixed quick-start package, with no scoping call. The shared plan stops at 10. From 11 members, and at any size on your own copy or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 10 members | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers, your live jobs and members imported from our CSV template, our fit-out programme template with approval stages, the UAE or Saudi working week and public holidays, read-only logins for your clients, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: Your own copy or your own cloud, at any size | Up to 10 members: AED/SAR 4,900 (USD 1,334.24). 11 to 30: AED/SAR 9,900 (USD 2,695.71). 31 to 100: AED/SAR 19,900 (USD 5,418.65). Above 100: from AED/SAR 39,900 (USD 10,864.53), scoped in writing. | One working session with your operations lead, then setup to a written plan. It covers your live jobs and their programmes loaded from Excel or an MS Project or Primavera export, statuses for your approval stages, your working week and public holidays, logins for your team, read-only logins for your clients, your branding, the Arabic wording your team sees most, and training in Arabic and English.
Billed at cost, outside the member price. The maker’s Enterprise add-ons are optional and billed at cost, from EUR 5.95 per user a month at the maker’s list price with a 25-user minimum. You only need them for the team planner, single sign-on, baseline comparison, Gantt PDF export, or portfolio and resource management. No per-project fees. Annual prepay takes 15% off our part. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Free Trial
No
Free Version
No
Pricing Details
AED 59 per user/month
You pay per user per month. A user is anyone who signs in during the month. The price per user drops as your team grows: each band’s price applies only to the users inside that band. There are no per-document or per-page fees.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Free Trial
No
Free Version
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
No
Mac
No
Linux
No
Chromebook
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
No
Mac
No
Linux
No
Chromebook
No
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
Yes
In Person
No
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
Yes
In Person
No
Vendor Details
Company Name
Mindcat Technology Consultants FZE
Founded
2022
Country
F-15, Warba Center, Deira, Dubai, United Arab Emirates
Website
mindcat.ai/apps/projects
Vendor Details
Company Name
Mindcat Technology Consultants FZE
Founded
2022
Country
F-15, Warba Center, Deira, Dubai, United Arab Emirates
Website
mindcat.ai/apps/vault
Product Features
Construction Management
Accounting Integration
No
Budget Tracking/Job Costing
No
CRM
No
Change Orders
No
Commercial
No
Contract Management
No
Contractors
No
Equipment Tracking
No
Estimating
No
Incident Reporting
No
Mobile Access
No
Offline Access
No
RFI & Submittals
No
Residential
No
Subcontractor Management
No
Timesheets
No
Project Management
Agile Methodologies
No
Budget Management
No
Client Portal
Yes
Collaboration Tools
Yes
Cost-to-Completion Tracking
No
Customizable Templates
No
Gantt Charts
Yes
Idea Management
No
Kanban Board
Yes
Milestone Tracking
Yes
Portfolio Management
No
Resource Management
No
Time & Expense Tracking
No
Traditional Methodologies
No
Product Features
Document Management
Access Controls
Yes
Archiving & Retention
No
Collaboration Tools
No
Compliance Tracking
Yes
Document Archiving
No
Document Assembly
No
Document Capture
Yes
Document Conversion
No
Document Delivery
No
Document Indexing
Yes
Document Retention
No
Electronic Signature
No
Email Management
Yes
File Recovery
No
File Type Conversion
No
Forms Management
No
Full Text Search
Yes
Offline Access
No
Optical Character Recognition
Yes
Print Management
No
Version Control
No
