Average Ratings 0 Ratings
Average Ratings 3,576 Ratings
Description
CareCircle is a daycare management platform designed to streamline the processes of enrollment and billing for childcare providers. Users can easily configure programs, sessions, capacity rules, and waitlists for each facility, enabling parents to enroll their children online with ease. The billing system accommodates various options such as deposits, installments, autopay, invoices, refunds, and dispute management, ensuring that payments are processed directly into the daycare's own Stripe account. Parents benefit from a customized portal that allows them to oversee their children's details, contact information, enrollments, and payment methods. Childcare operators have the flexibility to manage an unlimited number of locations, programs, and staff members while utilizing features like permission settings, audit trails, and email notifications for efficient communication. Additionally, CareCircle integrates with AI tools like Claude or ChatGPT to assist users in setting up programs, retrieving family information, and checking availability. The platform offers a free tier for facilities with up to 20 children, while those with larger enrollments are charged $2 per child each month, all without any initial setup fees or binding contracts. This comprehensive solution not only eases administrative burdens but also enhances the overall experience for both operators and families.
Description
Procare is the most widely used child care management solution for child care centers, before and after school programs, and youth organizations to ease the burdens of running a business, coordinating staff, communicating with parents, and educating their children.
ADMINISTRATION
Manage every aspect of your center or multi-centers, all in one cloud-based, integrated platform.
COMMUNICATION
Keep your staff and parents connected on all milestones and activities, whether by phone, email, text, or the app, creating an environment of exceptional child care.
BILLING AND PAYMENTS
Automated billing and payment collection, making it convenient for parents while providing integrated, real-time data and functionality for providers.
FINANCIAL MANAGEMENT
Central real-time view of all financials and receivables for the center through the integrated dashboard.
LESSON PLANNING
Create lesson plans, student assessments, and manage lessons by classroom without the stress and time-consuming task of outdated paper formats.
MOBILE APP
An easy-to-use app that is fully integrated, for staff and family engagement, allowing centers to stay connected with families.
AND MORE..
That’s why over 40,000 customers choose Procare.
API Access
Has API
Yes
API Access
Has API
No
Integrations
Stripe
Yes
ABCmouse
No
ChatGPT
Yes
Checkr
No
Claude
Yes
Claude Duet
Yes
Claude for Legal
Yes
Gradelink SIS
No
Gusto
No
IntelliKid Systems
No
Integrations
Stripe
Yes
ABCmouse
Yes
ChatGPT
No
Checkr
Yes
Claude
No
Claude Duet
No
Claude for Legal
No
Gradelink SIS
Yes
Gusto
Yes
IntelliKid Systems
Yes
Pricing Details
$0/month
Free for up to 20 children. For 21 to 200 children, pricing is $2 per child per month, billed monthly based on the highest number enrolled during the month. More than 200 children: custom pricing. No setup fees or contracts. Payments go through the daycare’s own Stripe account; Stripe processing fees are separate.
Free Trial
No
Free Version
Yes
Pricing Details
Procare is built to support child care programs of all sizes, from single-site centers to multi-site organizations. With straightforward, scalable pricing, we handle the business administration so you can focus on what matters most: better outcomes for the children in your care. No set-up fees and no per-child charges. Just one simple subscription with the capabilities you need to run your program.
We also understand that smaller centers and in-home providers often operate on tight budgets. That is why we offer a streamlined essentials option at a lower monthly rate, so you can get the core tools you need without paying for more than your program requires.
We also understand that smaller centers and in-home providers often operate on tight budgets. That is why we offer a streamlined essentials option at a lower monthly rate, so you can get the core tools you need without paying for more than your program requires.
Free Trial
No
Free Version
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
No
Mac
No
Linux
No
Chromebook
No
Deployment
Web-Based
Yes
On-Premises
Yes
iPhone App
Yes
iPad App
Yes
Android App
Yes
Windows
Yes
Mac
Yes
Linux
No
Chromebook
Yes
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Customer Support
Business Hours
Yes
Live Rep (24/7)
No
Online Support
Yes
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
No
In Person
No
Types of Training
Training Docs
Yes
Webinars
Yes
Live Training (Online)
Yes
In Person
No
Vendor Details
Company Name
Care Circle
Founded
2026
Country
Campbell Hall, NY, United States
Website
www.carecirclehq.io
Vendor Details
Company Name
Procare Solutions
Founded
1992
Country
United States
Website
www.procaresolutions.com
Product Features
Child Care
Billing & Invoicing
Yes
Calendar Management
No
Check-in / Check-out
Yes
Child Care Center
Yes
Daily Reports
No
Employee Management
No
Food Program Records
No
For Preschools
No
Home-Based
Yes
Immunization Records
No
Lesson Plan Management
No
Mailing List Management
No
Menu Planning
No
Online Registration
Yes
Parent / Child Records
Yes
Parent Portal
Yes
Payment Processing
Yes
Photo Gallery
No
Text Messaging
No
Volunteer Management
No
Wait List Management
Yes
Product Features
Child Care
Billing & Invoicing
Yes
Calendar Management
Yes
Check-in / Check-out
Yes
Child Care Center
Yes
Daily Reports
Yes
Employee Management
Yes
Food Program Records
Yes
For Preschools
Yes
Home-Based
Yes
Immunization Records
Yes
Lesson Plan Management
Yes
Mailing List Management
Yes
Menu Planning
Yes
Online Registration
Yes
Parent / Child Records
Yes
Parent Portal
Yes
Payment Processing
Yes
Photo Gallery
Yes
Text Messaging
Yes
Volunteer Management
Yes
Wait List Management
Yes
Classroom Management
Attendance Management
Yes
Block Websites/Applications
No
Built in LMS
Yes
Collaboration Tools
Yes
For Classroom
Yes
For Labs
No
Internet Usage Monitoring
No
Real-time Chat
Yes
Remote Access/Control
No
Report Cards
No
Support Audio/Images/Video
Yes
Tests/Assessments
Yes
Transcripts
Yes
View Student Monitors
Yes
K-12
Attendance Tracking
Yes
Classroom Management
Yes
Communication Management
Yes
Curriculum Management
Yes
Enrollment Management
Yes
Financial Management
Yes
Parent Portal
Yes
Progress Reports
Yes
Skill Testing
No
Student Information / Records
Yes
Student Information System
Attendance Tracking
Yes
Class Registration
Yes
Class Schedule
Yes
Classroom Management
Yes
Electronic Assignments & Tests
No
Financial Aid Management
No
Gradebook
No
Higher Education
No
Online Payments
Yes
Parent Portal
Yes
Progress Reports
Yes
