Find and compare the best Specification Management software in 2025
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Use the comparison tool below to compare the top Specification Management software on the market. You can filter results by user reviews, pricing, features, platform, region, support options, integrations, and more.
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Ideagen Qadex
QADEX
1 RatingFood Safety Software allows for cost-effective transformation in food safety, NPD and customer complaints, as well as supply chain transparency. Our food safety software includes VACCP/TACCP and horizon scanning to help you save time and complete consistent, auditable risk assessment of suppliers and products. You will never be audited in non-conformance and you can be audit-ready 24 hours a day. Transform specification management for raw materials and finished products, and answer customer queries instantly. Automate supplier quality monitoring and internal non-conformance management using automated workflows. This will ensure that non-conformances are promptly closed. Our team will manage all complaints using market-leading software. This will save you time, money, and improve customer service. You can launch new products faster and better together, while still meeting all safety, legality, and profitability requirements. -
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ENSUR
DocXellent
N/A ENSUR is a document management and specification management software that automates the management and workflows of documents. This will help you streamline your business processes and improve your quality control. ENSUR is a secure repository that stores and organizes your business documents. It also includes tools for collaboration, version control and corrective and preventative actions, training, incidents, reporting, and many other features. ENSUR is available as a validated or non-validated solution. It helps you meet and exceed all regulatory compliance requirements such as FDA, ISO, GxP and OSHA. ENSUR can be installed on-premises behind your firewall, or in DocXellent Managed Cloud. It is highly secure and compliant with GxP compliance. -
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Accompa
Accompa
$199 per monthAccompa is 100% cloud-based, allowing remote workers to work in real-time and collaborate to manage requirements efficiently and effectively. Accompa is used by 100s of companies, ranging from Fortune 500s to growing startups, for Product Management, Business Analysis and Engineering. Accompa is a privately owned, financially sound, and profitable company. We are a privately-owned, profitable, and financially sound company that is focused on our customers' needs. As such, we can be relied upon to provide reliable software. Our software is used by hundreds of companies across 6 continents. These companies range from Fortune 500 companies to small businesses. Accompa allows them to create more effective products and services by leveraging Accompa. We understand the challenges faced daily by those who manage requirements gathering, tracking and management. -
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Aptean PLM Lascom Edition
Aptean
$200 per user per monthAptean PLM Lascom Edition. seamlessly combines all the functional benefits of Product Lifecycle Management. technology and the best practices from leading food and beverage companies. Our solution helps organizations to leverage their knowledge and consolidate their past experience. Transform your innovation process and accelerate your international development. Born from a close collaboration between ergonomists and developers, Aptean PLM Lascom Lime displays a refined, aesthetic and simple interface. It positions professional innovation tools in the e-commerce era and offers new mobile and tactile uses. -
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Mox
Esko
$95 per user per monthMox can help you create content that connects with your customers, whether you are growing your brand or a small team within a larger company. Mox, a cloud-based tool that manages product content, digital proofing and digital asset management, combines three tools into one. Consumers continue to look for products that are both functional and responsible. They prefer speciality brands that are trustworthy, transparent, and honest. Emerging brands have more visibility thanks to eCommerce and social media. Smaller consumer brands have the unique opportunity to increase their market share by selling more products from multiple brands and across multiple categories. -
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DocXellent
DocXellent
$7,500 one-time paymentSpecialists with a Trusted Solution to Document Control and Specification management Securely store your business documents in a central repository that allows you to automate company workflows and manage revisions. You can also review and approve routings, electronic signatures, and other functions. You can digitize your specifications in a central system that allows you to easily organize, manage, and share them, as well as minimize human error and provide visibility across all product lines. These inefficiencies are often caused by manual, paper-based, or homegrown document management software. A document management system's ability to simplify complicated manual processes such as document revisions, review, approval workflow, change control, distribution, and change control is what makes it so powerful. The ENSUR document management software streamlines these processes by automating your workflows, minimizing employee mistakes, and increasing overall company efficiency. -
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Trace One
Trace One
Trace One PLM (Product Lifecycle management) Suite covers all stages of the product's lifecycle. Trace One PLM allows brand owners to collaborate and speed up the product specification development process. This makes it easier for brands to deliver remarkable products faster to consumers. The Trace One PLM Platform provides a unique collaborative environment that allows retailers and FMCG companies, to create consumer packaged goods more quickly while reducing risk. It consolidates all information generated during every phase of a product’s life cycle to make it easily accessible to everyone in an organization, as well as key suppliers and third-parties. -
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Isolocity
Isolocity
Isolocity is the front-to-back solution for ISO 9001 and GMP cannabis compliance in the industry. Our software seamlessly combines the principles of GMP, ISO and the management and documentation for your production. Isolocity's compliance software was designed with GMP principles. Each module is essential for improving safety and yield in your facility, allowing you to easily become certified. Isolocity automates labour-intensive processes to make ISO 9001:2015 compliance easy. Isolocity's QMS software can help you improve consistency in production as well as guide you through your ISO 9001 certification. Isolocity's risk management module also includes HACCP planning and PFMEA. You can easily plan, initiate, prioritize, and track actions to minimize failures and hazards in your production. Our tablet-friendly solution allows you to manage inspections and provide the quality manager with real-time reports. Isolocity allows for full traceability from customer through supplier. -
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4Pack
4 Flying
Digitally transform your product packaging and management process from end to end in one integrated solution. 4Pack is a complete solution to manage the entire product information and packaging process, from ideation through artwork production and product launch. It also includes multi-channel distribution of product assets and content. The 4Pack solution combines industry-leading Product Lifecycle Management, Product Information Management and Labelling and Artwork Management functionality into one cloud-based platform. 4Pack integrates key content and information flows to provide significant time, cost, and resource efficiencies during product and packaging development. This makes regulatory compliance much easier and reduces the risk of error and inconsistencies. -
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GlobalVision
GlobalVision
GlobalVision Desktop is designed for production environments. It combines our most powerful inspection tools in one robust application. This allows you to ensure that your files are accurate while they move through the quality workflow. To check artwork files with pixel-to-pixel accuracy, GlobalVision Desktop automatically overlays master and sample files to detect differences. You can inspect the electronic file to verify and grade barcodes directly without using a scanner. To ensure that your Braille is accurate and meets regulatory requirements, inspect, verify, and translate it. You can verify the accuracy of color in your artwork by measuring individual colors with built-in Pantone Books. To identify differences between two files, compare them side-by-side. To ensure accuracy, compare artwork files with previous versions. -
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PiLog
PiLog
PiLog Group was established in 1996 by a management buyout of a company division that specialized in Enterprise Asset Management and Cataloguing Solutions. PiLog is a leader in Master Data Quality Solutions and supports multiple master data domains across a variety industries. PiLog solutions are state of the art, focusing on creating a common language for business and managing the rules to create high-quality multilingual descriptions for clients. PiLog offers exclusive technical dictionary content, the result of twenty years of research, development and execution. PiLog's Master Data Experts™ have analyzed tens of thousands of records. Clients have saved millions of dollars by eliminating duplicate inventory, spares, and eliminating free-text spend. We also drive more effective spend analysis through proper item classification. -
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DOQMIND
DOQMIND
Fully configurable solution that allows for role assignments, workflows, workflows and approval cycles. This will facilitate collaboration and simplify project planning. All your digital assets can be centralized in one place. You can collaborate, organize, search, as well as gain complete control over the re-use and reuse of your design files. Your team can come together to review, annotate, compare, and collaborate on multiple files. This will increase "right first" artwork by up 70%. Systematically gain insight into your project, make data-driven decisions about your project's future, and identify patterns and trends. Pre-defined templates make it easy to collaborate and save time. No need to spend time training or pay for complicated integrations. Integrate with your ERP and printing partners easily. You can share your files quickly and accurately at the speed you need. Align your teams, foster collaboration, meet stringent compliance standards, and manage the entire artwork production process from beginning to end. -
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TraceGains
TraceGains
TraceGains was founded in 2008 and connects people with information to make teams work better. We are a global technology company that provides networked innovation, quality and compliance solutions to consumer brands who want to reduce supply chain risk, speed business processes, and keep control of their data. Companies find 80% of their suppliers on TraceGains Network, which allows them to instantly connect and collaborate. -
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Trace One Devex PLM
Trace One
Devex Product Lifecycle Management for process industries (PLM) provides integrated tools and processes to increase visibility, harmonization and traceability of data and actions at each stage of your product's lifecycle. All of this is contained within a single, centralized platform. Devex PLM allows you to bring better products to market quicker, at lower costs, and with greater safety. Devex PLM optimizes the performance of each department and encourages collaboration. It eliminates inefficiency by offering industry-proven solutions that are tailored to your business needs. Devex PLM covers all aspects of product development, starting with the idea and ending with the label. It includes Product Portfolio Management (PPM), Product Data Management (PDM), Regulatory Compliance, Product Formulation Management, Product Formulation Management, Specification Management Labeling, and Supplier Relationship Management. Each Devex PLM module has been designed by Trace One to provide a winning user experience. -
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TraQtion
TraQtion
TraQtion has worked closely with some of the most innovative food companies in the world. These case studies will show you how TraQtion helped these companies stay ahead of their competition. TraQtion supplier management software reduces supplier-driven quality defects or recalls by standardizing supplier approval processes, scoring risky facilities, and enabling end to end document tracking. Nearly 20% of the U.S. food supply comes from overseas. You need to monitor supplier performance in order to be FSMA- and FSVP-ready. TraQtion uses scorecards and supplier metrics to encourage supplier reviews that are data-driven. You can create a supplier network that includes all your top performers. -
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Specright
Specright
Specright allows you to digitize and manage all your specification data - raw materials, ingredients, formulas, packaging, and finished goods - and allow collaboration across teams and suppliers. It is easy to add the right workflows and approvals once you have digitized and mapped specifications. You can also achieve improved supplier collaboration, sustainability, consolidation of SKUs, and other benefits. We usually start at the raw materials level when we talk about DNA-level information. There are specifications for everything, from soil to aluminum and water. Companies can track sustainability and identify ways to improve product lifecycles by managing raw material specifications. -
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SpecPDM
SpecPage
SpecPDM- PLM – Product Data Management SpecPage offers a range of software products specifically designed for food and beverage producers. Our value-added framework provides transformative process solutions that provide complete transparency and supply chain management to accelerate time to market, increase revenue, and improve global regulatory compliance. SpecPDM's premier process solution is the best in the industry. It takes 90 percent less time to set up and configure. User training is simplified, which leads to increased revenue and a faster return on investment. -
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Siemens Opcenter RD&L
Siemens
Opcenter RD&L (Research, Development and Laboratory), offers companies in CPG and processing a scalable and flexible platform that allows them to streamline, optimize, and align all formulated products data management. This allows them to maximize their R&D potential, and create new products quicker. Opcenter RD&L, formerly "SIMATIC IT R&D suite", ensures that product designs and processes are in line with regulatory and quality requirements. The seamless integration and alignment between R&D data and manufacturing processes greatly speeds up the transfer from final product designs to mainstream production. A set of best-in class components is required for common activities like formula development, project data management, trial and experiment management and production process design. These components can range from electronic notebooks to laboratory management to specification management to supplier collaboration to pilot plant manufacturing, and other areas. -
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Qualis DMS
Agaram
Qualis document management system ensures secure documentation and controlled distribution to end users. It allows workflow-based approval of documents with revision control. End users are able to access the most recent approved version of any document, reducing the risk for obsolete documentation. Roles can be used to configure the activity workflow. Multiple workflows can be set up to associate with each type of document. Reduce paper, storage space, secure storage and recovery. Distribution of approved documentation, lower risk of outdated copies. Controlled access and easy search, improved regulatory compliance. All metadata is stored in one central database. Database agnostic (supports MS SQL and Oracle, Postgre SQL). Document management at the organization level and controlled distribution. Qualis DMS provides integrated document management and control through a single platform. -
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SOLIDWORKS MBD
SOLIDWORKS
SOLIDWORKS®, Model-Based Definition (MBD), allows you to define and organize 3D dimensions and tolerances, datums and notes, as well as Bills of Material (BOMs) and other annotations. You can also customize publishing templates for manufacturing such Part or Assembly Specifications, Request For Quote (RFQ), Incoming Inspection Reports, and Request for Quote (RFQ). For clear 3D communications, you can also publish to widely-accepted formats such as STEP 242, eDrawings®, and 3D PDF. SOLIDWORKS Standard has several features that make it easier to adopt model-based practices. SOLIDWORKS Standard allows you to annotate 3D parts or assemblies, organize 3D definitions with annotation views, and communicate in eDrawings directly in 3D. -
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Surgere Interius
Surgere
Finally, the solution to see within your supply chain. Flexible, Scalable, Secure - Interius. Interius™, Surgere's flexible and expanding IoT sensor-based technology that accurately collects activity data, encompasses Surgere. Interius includes modules that provide insight from yard, waste management and container tracking. The Interius Asset Management module, which is cloud-based, is hosted on Microsoft's Azure global platforms. You can access the module via your tablet or mobile device. To ensure efficient manufacturing, it is important to have visibility into the yard and see the contents of each trailer. It is crucial to locate the right trailers when material needs to be brought into the plant. Inefficiencies and disruptions can be costly and disruptive. These days, carriers have less capacity so it is crucial that they take the right load at right time. -
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Kallik Veraciti
Kallik
Veraciti™, the global enterprise labeling solution, brings trust, transparency, and agility to the entire labeling process. Veraciti is trusted by life sciences, medical devices and chemical companies. It guarantees integrity and traceability in all forms of print and packaging, as well as electronic labeling. Veraciti software is designed to assist you in managing all labels and artwork, ensuring compliance, and increasing speed to market. The interactive diagram below will guide you through the various processes of our end-to-end software. Click on each step to learn more about Veraciti and how it can help your labeling process.
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Specification Management Software Overview
Specification management software is a type of software designed to help organizations manage their product specifications. Specification management enables users to create, store, and maintain detailed descriptions of products in a single location. It also allows users to easily share the specifications across departments and with customers or suppliers. This type of software is used by engineering teams, product developers, quality assurance professionals, and production managers to ensure that their products meet customer requirements.
The first step in specification management is documenting the product requirements – this includes any technical data related to the product as well as any industry standards it must meet. Once these requirements are documented, they can be shared with other departments such as marketing, legal compliance or production for review and approval. The product team also uses them during development phases to develop test plans and designs that will ensure they are meeting all industry regulations and customer expectations.
Specifications should be kept up-to-date throughout the product life cycle so everyone involved knows exactly what changes have been made since its inception. This helps prevent problems down the line when trying to locate specific information about a particular model or version of a product. Specification managers can also monitor changes in technology that may impact their products and update specifications accordingly so they remain compliant with applicable regulations and standards.
The benefit of using specification management software is that it provides transparency into changes made throughout the entire design process–from conception through implementation–allowing teams to effectively collaborate on specifications without worrying about discrepancies between versions. Additionally, this type of software saves time by making it easy for users to access data quickly rather than manually searching through a variety of different documents or sources for specific information related to their projects.
Lastly, having an organized source for managing all product specifications makes it easier for companies who need to distribute documentation externally (e.g., customers/suppliers). Rather than having each department send out separate documents detailing various aspects of their products, companies can use specification managers to create one comprehensive document outlining all necessary details about each model or variant produced within that company's portfolio for easy distribution at any time needed by external parties who require access the information quickly without extensive searching through multiple sources like emails or hard copies stored in filing cabinets.
Why Use Specification Management Software?
Specification Management Software offers many benefits to businesses of all sizes. Here are the top reasons businesses should consider using Specification Management Software:
- Increased Efficiency – Specification Management Software helps streamline process management by providing an easy-to-use, central platform that allows teams to collaborate and share documents related to product specifications. This improves communication between departments and reduces the amount of time spent on tracking down information or waiting for reviews and approvals, resulting in increased productivity and improved customer satisfaction.
- Improved Collaboration – With Specification Management Software, multiple stakeholders can access, review, update, approve or reject changes in a single location regardless of their geographical location or time zone differences. This improved level of collaboration helps save valuable time by reducing the need for additional meetings or emails back-and-forth between departments.
- Enhanced Quality Assurance – With Specification Management Software’s standardized processes for managing changes, quality assurance is enhanced as each change is documented in a single source of truth with full traceability from conception to completion. This helps prevent mistakes from slipping through the cracks resulting in fewer costly errors or rework down the line during production phases.
- Reduced Risk & Compliance – Regulations such as FDA 21 CFR Part 11 (medical devices) require organizations to demonstrate compliance with security requirements relating to electronic records and signatures which can be easily achieved once implemented with a cloud-based system like Specification Management Software that stores data securely offsite yet accessible at any given moment when needed in accordance with GDPR regulations as well as other applicable laws concerning consumer protection, data privacy and more depending on your industry verticals unique needs.
- Cost Savings – Finally, implementing a specification management software solution across your organization help reduce costs associated with manual processes related to organizing product technical documentation because everything is automated within an application rather than human staff needing hours upon hours of laborious effort that comes along with traditional methods used before such technology was available on market.
The Importance of Specification Management Software
Specification management software is essential in the development of electronic products, as well as many other complex projects. Without it, teams can have difficulty tracking requirements over time and staying up to date with changes. This can be especially difficult for large-scale projects that involve multiple stakeholders and numerous iterations.
Specification management software helps ensure that all rules, regulations, and standards are met throughout the project process. With a software program to track these specifications, teams can maintain consistency from start to finish. It also lets them ensure compliance with industry rules, stay on top of changing requirements in an agile environment, build better quality into their product or service offering, and improve collaboration across stakeholders.
Using specification management software also reduces the chances of costly errors slipping through during production due to miscommunication between team members. By centralizing data within a single platform devoted solely to recording specifications and ensuring accuracy at every step in the process, teams can significantly reduce risks associated with discrepancies among versions or misunderstandings between groups working on different sections of a product development cycle.
Overall, specification management software is critical for successful product development or any complex project involving multiple steps and stakeholders. Not only does it streamline communications between departments so everyone stays on the same page throughout production cycles but by aggregating key information such as design specs in one place it also allows teams to quickly review outcomes from earlier stages without having to find past emails or documents stored somewhere else – saving valuable time along the way.
Features Offered by Specification Management Software
- Product Data Management: Specification management software provides a comprehensive repository for product data and information. It allows you to centralize all your product-related content into a single, easily accessible location enabling efficient collaborative workflows. Additionally, organizations can create version control and manage spare parts documentation with centralized access across teams.
- Advanced Search Functionality: Specification management software offers powerful search functionality so users can quickly retrieve the right data they are looking for without much hassle. This includes functional searches based on topics, categories and other variables as well as complex queries that involve multiple parameters in order to get the most accurate results possible.
- Automated Workflow Management: The software can also be used to create automated workflows for various processes such as design review cycles or pricing approval procedures which improves efficiency and eliminates paperwork associated with manual tasks like emailing documents back and forth between stakeholders or keeping track of project status updates in spreadsheet files.
- Quality Assurance Tracking & Reporting: Quality assurance tracking is an important feature of specification management software since it helps keep track of quality issues throughout the product lifecycle from initial design through development stages until end-of-life disposal or recycling operations are completed successfully. The system enables easy monitoring, recording, reporting and analysis of all quality related information in one place so users can quickly identify areas where improvements need to be made to ensure customers receive products that meet their expectations every time they make a purchase.
- Customized Security Settings: Organizations can customize user permissions levels within the solution according to specific roles or departments within the organization which ensures secure access only by those who are authorized to view certain types of data while protecting confidential information at the same time thus eliminating potential risks associated with unauthorized viewing of sensitive material during workflow processes or when handing over projects between teams etc.
What Types of Users Can Benefit From Specification Management Software?
- Engineers: Specification management software can help engineers easily capture requirements and model systems, products, and processes. It also helps them automate the review of specifications to ensure they meet customer requirements and standards.
- Product Managers: With specification management software, product managers can access all specifications in one place to quickly review changes or provide approvals. They can create new designs and manage the overall product life cycle with ease.
- Quality Assurance Professionals: Specification management software provides quality professionals with the tools they need to monitor quality levels across multiple products and processes. They can use it to track specs over time and identify areas for improvement or potential risks.
- Project Managers: Project managers can use specification management software to store, manage, and track project specifications related to tasks such as development, design, procurement, manufacturing, testing, installation or other activities required for the completion of a project on time.
- Documentation Specialists: Documentation specialists benefit from using specification management software by having an efficient way to store documentation related to requirements gathering while preserving version control. They are able to quickly identify discrepancies between document revisions when reviewing document submissions against standards.
- Business Analysts/Systems Analysts: Business/system analysts take advantage of specification management as it helps them discover commonalities among disparate applications that allow for integration efforts that reduce duplication of effort during development cycles which saves time and money.
- Regulatory Compliance Officers: By organizing all relevant regulatory information into a single repository based on confirmed specs associated with each process means compliance is less likely be overlooked in ever-changing regulations landscape making corporate compliance obligations simpler than ever before.
How Much Does Specification Management Software Cost?
The cost of specification management software can vary significantly depending on the type, features, and extent of customization that is needed. Generally speaking, most commercial packages range from a few hundred dollars up to several thousand dollars annually. Additionally, there are open-source options available with zero license costs.
If you already have existing software and are considering upgrading or replacing it with a more comprehensive product, the total cost could be higher due to implementation services and training costs. Professional services related to custom integration into existing toolsets could also increase the cost. Depending on your exact needs and level of complexity in your implementation requirements, using an outside consultant may be necessary for complex implementations; this too would add additional cost to the overall price tag.
It's important to evaluate all aspects and factor in any additional requirements before selecting a package as this will ultimately affect how much the final bill may be when all is said and done.
Risks To Be Aware of Regarding Specification Management Software
- Software incompatibility – Specification management software may not be compatible with all existing programs and processes. This could lead to errors in data transport, storage, and other operations.
- Data integrity issues – Errors or omissions in the stored specifications can cause serious problems with the quality of the end product. This can result in costly recalls or customer dissatisfaction.
- Poor user experience – If users are not familiar with how to use the software, they may make mistakes that disrupt processes or create inaccurate information.
- Security vulnerabilities – With any type of software system, there is a risk of hackers gaining access to confidential data. Hackers could alter or delete critical product specifications, leading to major losses for your company.
- High costs – Implementing specification management software can be expensive upfront and ongoing costs associated with maintenance, updates, and training staff can add up quickly.
Types of Software That Specification Management Software Integrates With
Specification management software can integrate with a variety of different types of software. This includes tools for coding, testing, and agile project management. Additionally, specification management software can also be connected to customer relationship management (CRM) solutions, enterprise resource planning (ERP) systems, product life-cycle management (PLM) solutions, and document control systems. By integrating these other types of software, teams have access to a suite of resources that allows for greater visibility into the development process and makes it easier to track progress on projects. Ultimately integration enables teams to better monitor their workflow as well as troubleshoot any issues that may arise throughout the lifecycle of a project.
Questions To Ask Related To Specification Management Software
- What type of specifications can the software manage? Does it accommodate a variety of formats and languages, such as HTML, XML, Word documents and other scripting languages?
- Does the software support version control management so that you can track changes over time?
- How easy is it to set up and customize for your organization's needs?
- Is there an integrated workflow system for efficiently tracking documents through various production stages from initial concept to final delivery?
- Are there onboarding tools available so that new users can quickly learn how to use the features of the software?
- Are there any customization options available such as customizing fields, layouts or workflows to make sure that you have an efficient process in place for managing specifications within your organization?
- Does the software have integration options with other related business systems such as project or asset management applications or ERP solutions?
- Are there reporting capabilities available so that you can generate reports on specification management activities over specified time periods or according to custom criteria set by your organization?
- How secure is the data stored in the system – are appropriate measures taken to protect it from unauthorized access and manipulation (e.g., encryption)? 10. Is customer service support available if issues arise while I'm using the system and what is included in their service packages (e.g., phone technical support, online chat etc.)?