Best Sensitive Data Discovery Tools for Microsoft OneDrive

Secure and manage all your content across distributed teams, devices and apps. Uncover new business insights, scale compliance and governance, reduce costs, and increase productivity. Right out of the box. Flexible deployment models, robust integration ecosystem, and open APIs to address the business needs of companies in diverse industries and regions, and at different levels of cloud adoption. Egnyte helps thousands of customers take their cloud office strategy into hyper-drive. Transform your approach to content governance, privacy, compliance, and workflow automation with a single, turnkey platform.

MinerEye's DataTracker helps organizations overcome the information governance/protection challenge. It automatically scans, indexes and analyzes all unstructured and dark data in an organization's data repository. The solution uses proprietary Interpretive AI™, computer vision, and machine learning to locate relevant files from the billions of stored data. It automatically sends out alerts with the next best action recommendations in case of conflicts, duplicates, or potential violations. This allows data protection to be greatly enhanced and operational costs reduced.

Enterprise Recon by Ground Labs is a leading, award-winning solution that empowers organizations to confidently discover, manage, and remediate sensitive personal data across their entire digital estate—from legacy systems to the modern cloud. Our technology provides the unparalleled visibility needed to reduce risk, simplify compliance, and maintain a strong security posture globally. Unmatched Discovery and Accuracy Powered by GLASS™ At the core of Enterprise Recon is GLASS Technology™, Ground Labs' proprietary pattern-matching engine. This is a crucial differentiator, designed specifically for data discovery: Fastest and Most Accurate: GLASS Technology™ allows Enterprise Recon to deliver the fastest and most accurate sensitive data discovery on the market, dramatically minimizing system overheads and the most common complaint in the industry: false positives. Deep Search Capabilities: It performs sophisticated, deep searches for over 300 pre-configured, out-of-the-box data types across various formats, including databases, documents, emails, compressed files, and even in-memory data, ensuring no sensitive asset is missed. Customization: Enables complete customisation of sensitive data types, enabling organizations to search for proprietary or highly-specific data patterns unique to their business or industry. Comprehensive Platform and Deployment Coverage Enterprise Recon is engineered for the complex, heterogeneous environments of the modern enterprise, offering unparalleled breadth in platform support: Broad OS Support: Supports sensitive data discovery on an extensive range of operating systems, including common platforms like Windows, macOS, and Linux, as well as legacy and specialized systems such as FreeBSD, Solaris and AIX

Identify which data is both sensitive and essential for your business, then implement strategies to safeguard it throughout your entire digital landscape. Benefit from integrated labeling and information protection features available in Microsoft 365 applications and services. Utilize AI-driven classifiers, precise data matching, and a range of other functionalities for accurate classification. Set up and oversee policies while accessing analytics for on-premises file shares, Microsoft 365 applications and services, as well as desktop and mobile devices from a single dashboard. Additionally, provide a uniform protection experience for widely used non-Microsoft applications and services through a software development kit (SDK). Facilitate the identification and safeguarding of sensitive information throughout your digital ecosystem, encompassing Microsoft 365, Azure cloud environments, on-premises systems, hybrid solutions, third-party clouds, and Software as a Service (SaaS) applications. Perform scans on data both at rest and in active use to categorize information across various platforms, including on-premises file shares, SharePoint, OneDrive, Exchange, Microsoft Teams, endpoints, and non-Microsoft cloud applications, ensuring comprehensive management of sensitive data. By doing this, organizations can significantly enhance their data security posture and compliance efforts.

The RecordPoint Data Trust platform helps highly regulated organizations manage data throughout its lifecycle, regardless of system. We work with organizations in highly regulated industries to ensure their data is right where it should be - safeguarded for privacy, security, and governance.

Ohalo's Data X-Ray platform automates data governance tasks like discovering, mapping, and redacting files containing sensitive, and personal information. Our customers rely on it for file activity monitoring, security enhancement, and privacy compliance. Data X-Ray connects seamlessly to all data sources, on-premises or in the cloud, enabling a comprehensive understanding of files across all storage locations. Moreover, Ohalo possesses the flexibility to develop custom connectors for individual data sources, whether they are bespoke or legacy, upon request. End-To-End Document Management Software. Data X-Ray uses machine learning and natural language processing to uncover unknown or forgotten data, ensuring compliance with privacy and security regulations. It helps eliminate unnecessary records, reducing storage costs. Get Data X-Ray: One Platform, Universal Insight.

Onna, a real time search solution, allows you to connect and search across a growing number of cloud platforms. Onna helps users access eDiscovery and find high-value items across all legal departments. Onna allows users to report, collaborate, manage compliance, and share documents. Onna integrates well with other data sources such as DropBox, Confluence, and Gmail.

Uncover, categorize, and safeguard your sensitive information with Nightfall™, which leverages machine learning technology to detect essential business data, such as customer Personally Identifiable Information (PII), across your SaaS platforms, APIs, and data systems, enabling effective management and protection. With the ability to integrate quickly through APIs, you can monitor your data effortlessly without the need for agents. Nightfall’s machine learning capabilities ensure precise classification of sensitive data and PII, ensuring comprehensive coverage. You can set up automated processes for actions like quarantining, deleting, and alerting, which enhances efficiency and bolsters your business’s security. Nightfall seamlessly connects with all your SaaS applications and data infrastructure. Begin utilizing Nightfall’s APIs for free to achieve sensitive data classification and protection. Through the REST API, you can retrieve organized results from Nightfall’s advanced deep learning detectors, identifying elements such as credit card numbers and API keys, all with minimal coding. This allows for a smooth integration of data classification into your applications and workflows utilizing Nightfall's REST API, setting a foundation for robust data governance. By employing Nightfall, you not only protect your data but also empower your organization with enhanced compliance capabilities.

Minimize the possibility of a data breach and streamline essential security measures, allowing you to focus on expanding your business. Effectively pinpoint sensitive information across all your cloud applications and infrastructure, giving you a clear understanding of its location and who has access. Maintain precise control over sensitive data across numerous locations, blocking uploads to inappropriate destinations and automatically erasing data when it is no longer necessary. Automate compliance processes without increasing risk. Utilize Metomic's ready-made data classifiers or design your own with our no-code data classifier builder. Develop customized data-driven workflows from any application through our Webhooks or Query API. Metomic's robust architecture enables you to mitigate security risks without introducing new vulnerabilities. Take advantage of Metomic's pre-existing app integrations to gain insight into data movements from the outset. Delve into your security risk exposure and regulate what data is being handled and where, ensuring a comprehensive approach to data protection. This ultimately empowers you to safeguard your information while driving your business forward with confidence.

Secuvy, a next-generation cloud platform, automates data security, privacy compliance, and governance via AI-driven workflows. Unstructured data is treated with the best data intelligence. Secuvy, a next-generation cloud platform that automates data security, privacy compliance, and governance via AI-driven workflows is called Secuvy. Unstructured data is treated with the best data intelligence. Automated data discovery, customizable subjects access requests, user validations and data maps & workflows to comply with privacy regulations such as the ccpa or gdpr. Data intelligence is used to locate sensitive and private information in multiple data stores, both in motion and at rest. Our mission is to assist organizations in protecting their brand, automating processes, and improving customer trust in a world that is rapidly changing. We want to reduce human effort, costs and errors in handling sensitive data.

Acquire profound and comprehensive understanding of your unstructured enterprise data to assess risks, lessen threats and vulnerabilities, and facilitate improved business decisions. Systematically classify, label, and arrange unstructured data on an enterprise-wide level. Foster swift, precise, and thorough identification of sensitive and high-risk files while providing in-depth insights through artificial intelligence. Ensure ongoing visibility into both newly generated and pre-existing unstructured data. Implement policy, compliance, and governance measures without the need for user manual input. Reveal hidden data while systematically classifying and organizing sensitive content and other data categories at scale, allowing for informed decisions regarding data migration strategies. Moreover, the platform supports both basic and complex file transfers across nearly any cloud service, network file system, or legacy ECM platform, all at a large scale, enhancing operational efficiency and data management. This holistic approach empowers organizations to not only manage their data effectively but also harness it for strategic advantage.

The volume of data is rapidly increasing, with estimates indicating that more than 25 petabytes were generated daily in 2019, and nearly all of it is stored somewhere. A significant portion of this information is kept on file shares, network drives, and cloud platforms "just in case," with over 70 percent lacking any real business relevance. Data that is considered redundant, obsolete, or trivial (ROT) could expose organizations to legal risks or compliance issues. While data is often described as a valuable asset for companies, it can simultaneously pose substantial risks if not managed properly. To address these challenges, a robust data-at-rest strategy is essential to distinguish between valuable assets and potential liabilities, while also assisting organizations in identifying what data they possess, who can access it, and the methods to secure it. Illuminate performs comprehensive scans of various storage locations, including on-premise shares, Box, Dropbox, OneDrive, and Microsoft SharePoint and SharePoint Online, ensuring organizations have a clear understanding of their data landscape. This proactive approach not only helps mitigate risks but also enhances overall data governance frameworks.

Strac is a comprehensive solution for managing Personally Identifiable Information (PII) and safeguarding businesses from compliance and security risks. It automatically detects and redacts sensitive data across platforms such as email, Slack, Zendesk, Google Drive, OneDrive, and Intercom. Additionally, it secures sensitive information by preventing it from ever touching servers, ensuring robust front-end and back-end protection. With quick integration into your SaaS tools, Strac helps eliminate data leaks while ensuring compliance with PCI, SOC 2, HIPAA, GDPR, and CCPA. Its advanced machine learning models, real-time alerts, and seamless redaction features save time and enhance productivity for your team.

Discover how Barracuda Data Inspector seamlessly scans and addresses sensitive information and harmful files in your OneDrive for Business and SharePoint environments. The improper handling of sensitive data, including Social Security numbers, credit card details, and network credentials within SharePoint and OneDrive, can jeopardize your organization's security. With Barracuda Data Inspector, you gain visibility into the types of data detected, whether it has been shared with internal teams or external parties, and its exact location. You have the ability to take action on that data, whether by unsharing, quarantining, or completely removing it. Additionally, Data Inspector can pinpoint sensitive information within images, such as photographs, screenshots, and scanned documents. You can further tailor the tool to your needs by establishing custom data classifiers to identify specific information types, including employee or student IDs, project codenames, and other confidential data. This comprehensive approach ensures that your data remains secure and compliant with relevant regulations.

Uncover hidden sensitive information in unexpected locations such as screenshots, logs, messages, tickets, and tables in just a few minutes. With a single click, LightBeam facilitates the creation of detailed executive or delta reports that provide you with essential insights into your sensitive data landscape. By utilizing LightBeam's distinctive PII/PHI graphs, you can automate Data Subject Requests (DSRs) in a comprehensive manner tailored to your data infrastructure. Foster user trust by allowing them to take charge of their own data collection practices. Ensure ongoing oversight of how sensitive data is gathered, utilized, shared, and protected, maintaining suitable safeguards throughout your organization while keeping stakeholders informed. This proactive approach not only enhances compliance but also strengthens the overall data governance framework.

We leverage Artificial Intelligence to streamline the classification of unstructured data efficiently. Our platform offers a comprehensive overview of document sensitivity across different sectors of your organization. With user-friendly visualizations, you can easily pinpoint which departments manage the most sensitive data and observe the distribution percentages. This enables you to make well-informed decisions to protect your most critical assets. Harness AI to categorize and label millions of documents effectively. The dashboard provides real-time analytics and statistics, ensuring you stay updated. Our advanced classification technology allows you to accurately determine who accesses sensitive documents, where this access occurs, and how it is managed within your organization. Utilizing our intuitive web platform, you can uncover patterns in user behavior and identify the areas with the greatest access to sensitive information. This unprecedented level of control over your data security is at your fingertips. Furthermore, our solution is fully adaptable to your business terminology and continuously improves its classification accuracy through self-learning processes. This ensures that your organization remains agile and responsive to evolving data security needs.

OneTrust offers a comprehensive Data & AI Governance solution that integrates various insights from data, metadata, models, and risk assessments to create and implement effective policies for data and artificial intelligence. This platform not only streamlines the approval process for data products and AI systems, thereby fostering faster innovation, but also ensures business continuity through ongoing surveillance of these systems, which helps maintain regulatory adherence and manage risks efficiently while minimizing application downtime. By centralizing the definition and enforcement of data policies, it simplifies compliance measures for organizations. Additionally, the solution includes essential features such as consistent scanning, classification, and tagging of sensitive data, which guarantee the effective implementation of data governance across both structured and unstructured data sources. Furthermore, it reinforces responsible data utilization by establishing role-based access controls within a strong governance framework, ultimately enhancing the overall integrity and oversight of data practices.

Comprehensive end-to–end eDiscovery software. Exterro's software platform allows you to manage and optimize all of your e-discovery activities from preservation to production. Exterro unifies all aspects of e-discovery, making it easier to get to the bottom of cases faster and at a fraction the cost. Exterro Software Platform, a single, integrated solution that unifies all Exterro's E-Discovery products and Information Governance products, is the Exterro Software Platform. You can quickly collect data from many data sources and learn more about your case with over 30 data integrations. You can save time and money by only collecting relevant data. This will reduce the total data set. Exterro's Privacy Solutions enable your team to quickly organize processes for complying with the critical requirements of the European Union’s General Data Protection Regulation, California Consumer Privacy Act (CCPA), and other privacy regulations.

A comprehensive Data Governance platform provides actionable insights that facilitate strategic choices concerning data minimization, regulatory adherence, and transitioning to cloud environments. Classify360 equips organizations to manage their redundant, obsolete, and trivial (ROT) data, along with personally identifiable information (PII) and risk-related data, by enforcing policies that support compliance and data reduction, resulting in a smaller data footprint and more streamlined cloud migrations. Experience a unified index that offers a holistic view of your enterprise’s data, drawn from diverse and expanding datasets. By pinpointing data at its original source, organizations can mitigate the expenses, complexities, and risks associated with handling additional copies. Furthermore, this solution enables the identification of data at a petabyte scale across all on-premises and cloud-based data repositories, ensuring efficient management and utilization of resources. This capability not only enhances data governance but also promotes a more effective data strategy overall.

As a leader in the business arena, it's crucial to have unwavering confidence in your data, ensuring it is thoroughly governed, compliant, and precise. This entails incorporating all data from every source and location without any restrictions. It's important to have a comprehensive grasp of your data resources. Conduct audits to assess risks, compliance, and quality to support your initiatives. Create a detailed inventory of data across all sources and types, fostering a collective understanding of your data resources. Execute a swift, cost-effective, and precise one-time audit of your data assets. Audits for PCI, PII, and PHI are designed to be both fast and thorough. This service approach eliminates the need for any software purchases. Evaluate and audit the quality and duplication of data within all your enterprise data assets, whether they are cloud-native or on-premises. Ensure compliance with global data privacy regulations on a large scale. Actively discover, classify, track, trace, and audit compliance with privacy standards. Additionally, oversee the propagation of PII, PCI, and PHI data while automating the processes for complying with Data Subject Access Requests (DSAR). This comprehensive strategy will effectively safeguard your data integrity and enhance overall business operations.