Best Event Planning Software with a Free Trial of 2026

Cvent delivers an all-in-one event platform for any event, and every event. Our platform simplifies the management of each stage of the event lifecycle while giving you the data and insights you need to maximize your value. Whether in-person, virtual, or hybrid, you’ll have a single platform with everything you need to find suppliers, engage attendees, maximize sponsor value, and capture important event data. Are you using manual processes to plan and execute great events? Ditch the busy work. With Cvent, you’ll have the power to automate tasks and simplify the entire planning process so you can focus on what matters most—your attendees. Cvent has solutions for: Event Management, Event Check In, Conference Management, Webinar Platform, Registration Software, Event Marketing Platform, Virtual Event Platform, Trade Show Management, and more.

ClearEvent is your go-to solution for hassle-free event management. Our platform provides an integrated suite of tools designed to simplify every stage of your event, from planning and scheduling to ticketing and communication. Customize registration, manage your budget, and track expenses with our intuitive features, all while ensuring seamless collaboration with your team through real-time updates and task management. ClearEvent also offers robust analytics, giving you insights to optimize future events. Secure, scalable, and user-friendly, ClearEvent is built to help you deliver memorable, well-organized events effortlessly.

Cloud solution for online event planning and automated quoting. For venues, hotels, and all other providers of events, seminars, and meetings. Providers of MICE events (hotels and venues, as well as other providers) 1. Save time 2. prevent errors 3. Maximize revenue All EVENTMACHINE plans come with a wide range of features, including automated function sheets & orders, MICE revenue management, and an eventmachine IQ instant quotation. All new clients are eligible for a free trial.

Private apps for communities & groups. Eliminate emails, messengers, and social media noise. Private community apps for you brand. YouToo is a private app that allows you to plan, advertise and execute events all in one place. Facilitate discussions, chats, and messaging with your group. Chats, Q&As and direct messaging are all ways to offer online and personalized attention in real time to your members. YouToo allows organizers to instantly inform all members of their group when things change. This saves you time and ensures everyone is up to date. Saved events, RSVPs, reminders, notifications and personalized online attention will keep your community more engaged and more likely for them to attend and participate in your events.

Function Tracker is a venue and event management software that can be used to manage venues and events. Function Tracker allows users to efficiently manage room bookings, events, and create invoices, run sheets, and reports. Function Tracker can handle any event regardless of its size or type. Other features include staff and contractor management, pricing management and quotes, contracts, running sheets, websites enquiry forms and website calendars.

An event's most important aspect is to provide a memorable, safe, and seamless experience for attendees. Momentus Technologies (formerly Ungerboeck) software Event Planning features ensures that the venue and organizers are on the exact same page. This allows them to work together so that no details get lost. Collaboration with organizers can increase their satisfaction and ensure that all tasks are completed on time. Our online platform allows organizers to collaborate with each other. This means there are no missed deadlines, tracking down documents, or trying to figure out what the next steps are in the event planning process. You can make your customers' event planning easier and more enjoyable by allowing them access to view documents, review and pay invoicing, view registrants, and order items such as catering, furniture, and AV equipment.

eCater offers simple online ordering for local caterers, event planners, healthy snacks & pantry supplies and alcohol delivery services in Sydney, Melbourne and Brisbane

Event planning software tailored for businesses such as event agencies, wedding planners, rental services, catering firms, and more can streamline the entire process. Create and oversee events, coordinate staff and resources, save valuable time, and celebrate your achievements! Many organizations still rely on social media and shared spreadsheets to manage their events. At Evesy.io, we meticulously design and develop each feature to ensure an intuitive user experience. Maximize the capabilities of Evesy.io to assist you in organizing your events more efficiently. Getting started is simple; just create a new event by adding a description, assigning it to a client, and detailing arrival and departure times, necessary materials, the required number of skilled staff, salaries, and additional information. Once your team is confirmed, you can review your inventory, discuss important details, and prepare thoroughly for the event—all from one centralized platform. Additionally, you can gather feedback, engage in discussions about the event, confirm staff timesheets, and generate salary reports. Our flexible plans are designed to evolve alongside your growing needs, ensuring you have the right tools at every stage of your journey.

Harpsen, a project management tool that is affordable, helps you organize and manage your business operations in the event and wedding planning industry. It is a user-friendly, intuitive platform that is easy to use and designed to benefit you, your clients, as well as your vendors. You only need one software to send proposals, contracts, or invoices and get paid quickly and securely. Collaboration is essential to running a successful event business. Harpsen offers separate workspaces for vendors and clients as well as a live chat that allows you to communicate with everyone on the spot.

Grenadine Event Management Software makes it easy to plan and organize conferences, seminars, and other events. Grenadine Event management software is a cloud-based, robust event planning and management platform. It helps event organizers automate routine tasks like collecting surveys and confirming schedules. It also keeps track of participants and speakers, venues, rooms and equipment. It allows attendees to sign up for limited-space events, register for free tickets, upload documents, and export event schedules.

Azavista is an all-in-one event management solution that allows conference professionals to improve their experience and streamline venue planning. The software can be scaled with tons of features such as the ability to create notices for specific guests or set threshold limits for the number attendees. People who did not register can quickly be registered using the 'Onsite Registration' option and printed badges within the app. The platform was designed to make organizers as efficient as possible. You can use the in-app options, or the flexible integration capabilities to connect seamlessly with your existing CRM and marketing automation software.

Evia focuses on crafting exceptional virtual event experiences that go beyond merely having the right technology. The emphasis lies in comprehensive pre-event planning, adept execution during the event—whether live or virtual—and effective post-event distribution, ensuring that your audience receives top-notch digital content. The foundation of the Evia Approach is strategic alignment; we take the time to understand your event objectives to create a viewer experience that helps you meet those targets. From the beginning, you will collaborate with a dedicated Event Project Manager, who will serve as your sole point of contact, meticulously managing every detail so you can concentrate on your core responsibilities. Our expert technical team develops a tailor-made streaming solution that incorporates built-in redundancies and collaborates closely with your AV and network partners to minimize any potential risks. Once the event begins, Evia is actively engaged in streaming and capturing all your valuable content. If you're looking for a rapid turnaround, we offer INSTANT on-demand access, allowing your audience to view sessions right away, ensuring they never miss a moment. This commitment to excellence in every phase solidifies Evia's reputation as a leader in the virtual event space.

Revamped for compatibility across all devices, Gigbuilder reaffirms its position as the leading software in the event planning industry. With remarkable features, regular updates, and support based in the USA, we stand out as the premier choice for online event management software catering to DJs, photographers, and videographers across North America. WeDJ takes pride in showcasing its cutting-edge event management platform, Gigbuilder, through a dedicated website. From a straightforward availability checker to a sophisticated interactive text messaging feature, Gigbuilder offers a wide array of tools designed to enhance the efficiency of your operations. This all-inclusive solution equips your business with web tools and a robust backend office assistant that operates around the clock. A personalized dashboard empowers you to manage crucial elements of your organization effectively. Numerous modules provide insights into event statuses, forthcoming engagements, scheduled appointments, client interactions, immediate next steps, and much more, ensuring you stay organized and on top of your game. The comprehensive nature of Gigbuilder makes it an invaluable asset for professionals in the event industry.

Eventinterface is an innovative software designed for event organizers, particularly those involved in planning conferences and gatherings. This platform enables event planners to efficiently handle and promote their meetings and conferences, while boosting potential revenue and fostering strong community connections before, during, and after each event. Among its many features, Eventinterface includes essential tools like point of sale (POS) systems, online registration capabilities, email marketing solutions, invoicing options, customizable event websites, and management of cancellations and refunds. By utilizing Eventinterface, you can enhance the profitability and overall engagement of events for every participant involved. Ultimately, this comprehensive solution empowers organizers to create memorable experiences while maximizing their operational effectiveness.

EventPro is an Event Planning & Management software that was built from the ground up. It integrates Venue Booking, Event Management, Catering Management and other components so they can be used together or separately. EventPro has over 30 features that allow you to manage your Bookings, Catering Arrangements and Staff Management, Event Social Media, Website updates and more. EventPro's open API allows administrators to integrate other applications into EventPro, increasing efficiency.

Captivate your audience from beginning to end with EventMobi, a reliable Event Management platform that is favored by more than 10,000 event organizers across 72 nations. Designed to simplify the complexities of event planning and execution, EventMobi equips you with the essential tools and technology to ensure the success of any event, whether it’s a small internal meeting, a training session, or an expansive sales kickoff or conference. Key features encompass customized event applications, seamless registration and check-in processes, interactive live polls and surveys, dynamic live displays, engaging gamification elements, and comprehensive reporting capabilities. With EventMobi, you can enhance engagement and streamline every aspect of your event, making it an unforgettable experience for attendees.