Best Data Loss Prevention Software for Microsoft OneDrive

Welcome to the realm of data security tailored for collaborative and remote enterprises. Ensure that approved collaboration tools like Slack and OneDrive are being used correctly. Identify unauthorized applications that could signal deficiencies in the available corporate tools or employee training. Achieve insight into file activities occurring off the corporate network, including uploads to the web and the use of cloud synchronization applications. Swiftly identify, probe, and address instances of data exfiltration carried out by remote workers. Stay informed with activity alerts that are triggered by specific file types, sizes, or quantities. Furthermore, utilize comprehensive user activity profiles to enhance the efficiency of investigations and responses, ensuring a robust security posture in a dynamic work environment.

OpenText CloudAlly Backup is a comprehensive cloud-to-cloud backup and recovery platform designed to safeguard business-critical SaaS data across dozens of applications. It automates multiple daily backups with immutable storage, enabling organizations to restore data instantly at the file, folder, mailbox, or full-environment level. Customers can choose between CloudAlly’s global AWS S3 storage or bring their own cloud storage, offering flexibility for governance and compliance requirements. The platform supports full metadata capture, unlimited exports, advanced search, and easy point-in-time restores, making recovery fast and intuitive. CloudAlly’s enterprise-grade security includes encrypted storage, multi-factor authentication, strict compliance certifications, and globally distributed data centers. Its Partner Portal provides MSPs and resellers with centralized subscription management, white-label options, and consolidated reporting. As a pioneer in SaaS backup since 2011, CloudAlly has earned a reputation for reliability and continuous innovation. By preventing data loss and ensuring audit-ready protection, it empowers organizations to operate confidently in the cloud.

FileCloud is a hyper-secure EFSS (enterprise file sync and share) platform providing industry leading compliance, data governance, data leak protection, data retention and digital rights management capabilities. FileCloud is a leader in content governance and collaboration for unstructured data, trusted and used worldwide across Global 1000 enterprises, educational institutions, government organizations, and service providers. Granular control of content sharing is fully integrated into the stack through comprehensive audit logs and access permissions, and the Compliance Center helps with regulations like GDPR, HIPAA, and NIST 800-171 (among others). FileCloud also provides Zero Trust File Sharing® an industry first innovation that allows users to share sensitive data via an encrypted zip file that cannot be accessed by unauthorized users, even in the event of a data breach. FileCloud helps customers solve complex challenges in enterprise file sharing, privacy, compliance automation and governance across public, private, and hybrid cloud environments. In addition to its enterprise file sharing solution, FileCloud’s product portfolio also includes Signority (acquired in May 2024), a Canadian-based e-signature and document workflow platform.

Sheetgo is a no-code automation tool that teams can use. You can create custom workflows to collect and manage data, as well as share it with others -- all from a spreadsheet. You can create an automated system that automates any business process, from inventory management and financial forecasting to sales tracking or student attendance monitoring. Sheetgo can be used with Google Sheets, Excel, and CSV files. Sheetgo.com makes it easy to automate your work.

MinerEye's DataTracker helps organizations overcome the information governance/protection challenge. It automatically scans, indexes and analyzes all unstructured and dark data in an organization's data repository. The solution uses proprietary Interpretive AI™, computer vision, and machine learning to locate relevant files from the billions of stored data. It automatically sends out alerts with the next best action recommendations in case of conflicts, duplicates, or potential violations. This allows data protection to be greatly enhanced and operational costs reduced.

Polymer DLP secures your SaaS apps by preventing sensitive information like business-critical data or PII from being sent to the wrong people. We used machine learning and natural language processing to automatically detect and remediate files and messages in real time. In addition we provide training at the time of infraction, which is proven to help prevent future incidents before they happen. Try for free and set up your custom policy in minutes. Polymer is constantly expanding, currently we integrate with Slack, Google Drive, Microsoft Teams, One Drive, Bitbucket, Github and Box.

ManageEngine's Endpoint DLP Plus enterprise solution uses advanced data loss prevention strategies in order to protect sensitive information stored on endpoint devices. It automates the process for locating, tagging, and controlling data movement across the network. This is useful in quickly mitigating insider risk and potential threats to sensitive information. It also provides many reports that assist in improving data visibility and overall cybersecurity.

Achieve smart detection and management of sensitive data throughout Office 365, OneDrive, SharePoint, Microsoft Teams, and on local devices. As our data landscape continues to change, it's crucial that data loss prevention (DLP) strategies adapt accordingly. Discover the typical deployment scenarios, hurdles in migration, and effective practices, along with the advantages of leveraging a cloud-native DLP solution. Safeguard against unauthorized sharing, usage, or transfer of sensitive information across applications, services, and devices through Microsoft Purview Data Loss Prevention. You can establish, oversee, and implement DLP policies directly from the Microsoft Purview compliance portal. Additionally, DLP seamlessly integrates with information protection features, including pre-built, custom, or advanced SITs and trainable classifiers. Manage, investigate, and monitor alerts via the Data Loss Prevention (DLP) alerts page. Furthermore, you can extend these DLP alerts to both the Microsoft Defender XDR portal and Microsoft Sentinel, enhancing your overall security posture. This comprehensive approach not only protects sensitive data but also ensures compliance with organizational policies and regulations.

M365 Manager Plus is a comprehensive Microsoft 365 tool that can be used to report, manage, monitor, audit, and create alerts for critical activities. It is easy to manage Microsoft 365 services such as Exchange Online, OneDrive for Business and Skype for Business from one place. M365 Manager Plus offers extensive pre-configured reports on Microsoft 365. It helps you perform complex tasks such as bulk user management, bulk mail management, secure delegation, and bulk mailbox management. You can monitor Microsoft 365 services 24/7 and receive email notifications about service interruptions. M365 Manager Plus simplifies compliance management with built in compliance reports. It also offers advanced auditing, alerting, and reporting features to help keep your Microsoft 365 setup safe.

Uncover, categorize, and safeguard your sensitive information with Nightfall™, which leverages machine learning technology to detect essential business data, such as customer Personally Identifiable Information (PII), across your SaaS platforms, APIs, and data systems, enabling effective management and protection. With the ability to integrate quickly through APIs, you can monitor your data effortlessly without the need for agents. Nightfall’s machine learning capabilities ensure precise classification of sensitive data and PII, ensuring comprehensive coverage. You can set up automated processes for actions like quarantining, deleting, and alerting, which enhances efficiency and bolsters your business’s security. Nightfall seamlessly connects with all your SaaS applications and data infrastructure. Begin utilizing Nightfall’s APIs for free to achieve sensitive data classification and protection. Through the REST API, you can retrieve organized results from Nightfall’s advanced deep learning detectors, identifying elements such as credit card numbers and API keys, all with minimal coding. This allows for a smooth integration of data classification into your applications and workflows utilizing Nightfall's REST API, setting a foundation for robust data governance. By employing Nightfall, you not only protect your data but also empower your organization with enhanced compliance capabilities.

Strac is a comprehensive solution for managing Personally Identifiable Information (PII) and safeguarding businesses from compliance and security risks. It automatically detects and redacts sensitive data across platforms such as email, Slack, Zendesk, Google Drive, OneDrive, and Intercom. Additionally, it secures sensitive information by preventing it from ever touching servers, ensuring robust front-end and back-end protection. With quick integration into your SaaS tools, Strac helps eliminate data leaks while ensuring compliance with PCI, SOC 2, HIPAA, GDPR, and CCPA. Its advanced machine learning models, real-time alerts, and seamless redaction features save time and enhance productivity for your team.

Discover how Barracuda Data Inspector seamlessly scans and addresses sensitive information and harmful files in your OneDrive for Business and SharePoint environments. The improper handling of sensitive data, including Social Security numbers, credit card details, and network credentials within SharePoint and OneDrive, can jeopardize your organization's security. With Barracuda Data Inspector, you gain visibility into the types of data detected, whether it has been shared with internal teams or external parties, and its exact location. You have the ability to take action on that data, whether by unsharing, quarantining, or completely removing it. Additionally, Data Inspector can pinpoint sensitive information within images, such as photographs, screenshots, and scanned documents. You can further tailor the tool to your needs by establishing custom data classifiers to identify specific information types, including employee or student IDs, project codenames, and other confidential data. This comprehensive approach ensures that your data remains secure and compliant with relevant regulations.

MIND represents a groundbreaking data security solution that automates data loss prevention (DLP) and insider risk management (IRM), enabling organizations to swiftly identify, detect, and thwart data leaks at machine speed. It actively locates sensitive information within files dispersed throughout various IT environments, whether the data is at rest, in transit, or actively in use. By pinpointing and addressing blind spots in sensitive data across IT ecosystems such as SaaS applications, AI tools, endpoints, on-premises file shares, and emails, MIND ensures comprehensive coverage. The platform continually monitors and assesses billions of data security incidents in real time, providing enriched context for each event and autonomously implementing remediation measures. Furthermore, MIND can automatically prevent sensitive data from leaving your control in real time or work collaboratively with users to mitigate risks while reinforcing your organization's policies. With its capacity to integrate seamlessly with diverse data sources across your IT infrastructure, MIND consistently reveals vulnerabilities in sensitive data, enhancing overall security posture. The innovative features of MIND not only protect valuable information but also foster a culture of compliance and awareness among users.

ORION is an innovative data security platform designed specifically for AI, replacing outdated rule-based Data Loss Prevention (DLP) methods by autonomously comprehending and overseeing sensitive data transfers across various channels, including endpoints, cloud services, email, SaaS applications, web platforms, storage systems, and more, utilizing intelligent insights rather than fixed policies. By employing advanced context-aware AI agents, it effectively categorizes both structured and unstructured data, tracks data lineage, monitors identity along with environmental indicators, and identifies subtle signs of risky or abnormal activities that may suggest data exfiltration, enabling organizations to avert leaks in real-time while significantly reducing false positives and requiring minimal initial configuration. Furthermore, ORION is adept at continuously adapting to normal business activities and data movements, allowing it to differentiate genuine actions from possible threats, while also integrating seamlessly with identity and CRM systems to provide richer contextual information. In addition, it can optionally assist in policy enforcement for compliance purposes, all the while maintaining a primary focus on intent-aware detection and proactive prevention strategies. This makes ORION not only a powerful tool for safeguarding sensitive information but also a vital component in enhancing overall organizational security infrastructure.

CyberTide is an innovative data security platform that leverages AI to provide organizations with comprehensive visibility, control, and safeguarding of sensitive information across various environments, including cloud services, SaaS applications, collaborative tools, and generative AI settings. By integrating several security features into a cohesive framework, such as Data Loss Prevention (DLP), Data Security Posture Management (DSPM), insider risk management, and AI security posture management, it empowers teams to identify, categorize, and protect data in real time. The platform employs context-aware artificial intelligence to thoroughly analyze the meanings and interconnections of data, rather than depending solely on keywords, which greatly minimizes false positives while ensuring precise identification of sensitive content. It actively monitors data both at rest and in transit, encompassing communication channels like emails, chats, and files, as well as AI-generated prompts, all while enforcing stringent policies aimed at preventing unauthorized access, leakage, or misuse of confidential information, including personal, financial, and proprietary data. This proactive approach not only enhances security but also fosters a culture of data protection within organizations.

The adoption of collaboration tools and meeting platforms from providers like Microsoft and CISCO is on the rise, leading to an urgent need for enhanced security measures. As organizations expand their communication channels and navigate increasingly intricate IT infrastructures, many of these platforms are now fully cloud-based, resulting in the emergence of new gateways and potential attack vectors. Although most businesses are diligently enhancing their email security protocols, they frequently neglect to safeguard against harmful files that can infiltrate their systems through platforms like SharePoint or messaging apps. Current security solutions are often inadequate and fail to provide comprehensive protection. To effectively address these challenges, the platforms offer a centralized cloud solution that enables companies—regardless of size—to swiftly adapt to the evolving threat landscape and bolster their defenses against emerging risks. This approach not only enhances security but also fosters a more resilient operational environment.