Compare Mindcat Inbox vs. Real Extent in 2026

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Description

Mindcat Inbox serves as a dedicated WhatsApp CRM tailored for real estate agencies, merging conversations from company numbers, website chats, and property inquiries into a collaborative workspace. Within this platform, agents can be designated to specific leads, while managers oversee lead ownership, interaction history, and response times for efficiency. The lead records are comprehensive, encompassing details such as listing sources, geographical areas, budgetary constraints, and fields pertinent to Trakheesi permits, Madmoun QR verifications, or Saudi REGA advertising licenses. Moreover, teams can utilize features like saved responses, labeling systems, follow-up reminders, sanctioned WhatsApp broadcast templates, and webhooks for streamlined communication. Accessibility is facilitated through a browser-based inbox that supports both English and a partially translated Arabic interface, designed with a right-to-left format. The service is available through shared hosting in the UAE, a dedicated hosted solution in either the UAE or Saudi Arabia, or through a customer's existing cloud infrastructure or servers. Additionally, during the setup process, Slack notifications and Salesforce lead synchronization can be integrated, while customized direct portal feeds are available for larger teams, ensuring tailored solutions for every client's needs. This comprehensive tool enhances collaboration and improves the efficiency of real estate operations.

Description

Real Extent serves as an AI-powered assistant designed specifically for real estate agents and small teams, streamlining the handling of buyer inquiries and leads via email. By leveraging an agent's specific business details and preferences, it generates tailored responses that agents can review, modify, and approve prior to sending. This service is particularly beneficial for re-engaging leads who may have become unresponsive and for organizing lead information within a user-friendly CRM system. Additionally, it facilitates the scheduling of property showings through integrated email and calendar functions, while also providing a daily briefing that highlights pertinent activities. Targeted at individual agents and smaller real estate teams, Real Extent aims to enhance lead communication, follow-up efforts, and appointment management, ultimately improving overall efficiency in their operations. Its user-friendly approach ensures that agents can focus more on building relationships with clients rather than getting bogged down in administrative tasks.

API Access

Has API Yes

API Access

Has API No

Screenshots View All

Mindcat Inbox WhatsApp CRM: the shared conversation list, a WhatsApp conversation with Ahmed R. about a 2-bed on Bayut, a private note that the permit and Madmoun QR were checked, and the lead panel with lead source Bayut, area Dubai Marina, budget and Trakheesi permit number.

Screenshots View All

Real Extent approvals page for Rivera Homes showing AI-prepared Instagram, WhatsApp, and email messages with approve, edit, and reject controls.

Integrations

Mindcat Desk Yes

Salesforce Yes

Slack Yes

WhatsApp Yes

Explore All 4 Integrations

Integrations

Mindcat Desk No

Salesforce No

Slack No

WhatsApp No

Pricing Details

AED 89/agent/month (~USD 24)

You pay per agent per month. An agent is anyone who replies to customers in that month. The price per agent drops as your team grows: each band’s price applies only to the agents inside that band. One owner or admin login that only reads reports is free.

Band: AED | SAR | USD per month
1 to 5: 89 | 89 | 24
6 to 20: 59 | 59 | 16
21 to 50: 45 | 45 | 12
51 and up: 35 | 35 | 9.50
Worked example. A brokerage with 12 agents pays 5 × 89 + 7 × 59 = AED 858 a month (SAR 858, about USD 234). With 5 agents it is AED 445. With 20 it is AED 1,330. With 50 it is AED 2,680.

How you run it changes the multiplier.

Shared, hosted by us in the UAE: The agent price above | 3 agents (AED/SAR 267)
Your own copy, hosted by us in the UAE or Saudi Arabia: Agent price × 2 | AED/SAR 4,649 (USD 1,266)
In your own cloud or servers, run by us: Agent price × 2, and you pay your cloud bill directly | AED/SAR 4,949 (USD 1,348)
Two ways to start. Up to 5 agents on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 6 agents, and at any size on your own copy or your own cloud, we set it up with you.

Quick start (we set it up): The shared plan, 1 to 5 agents | AED/SAR 2,500 (USD 680.74), fixed | Your logo on the website chat, one WhatsApp number connected once Meta has verified it, our real estate template (permit, QR, REGA licence and cash flag fields, labels, saved replies in Arabic and English), your contacts imported from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site morning. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 6 agents, and every size on your own copy or your own cloud | Up to 5 agents: AED/SAR 4,900 (USD 1,334). 6 to 20: AED/SAR 9,900 (USD 2,696). 21 to 50: AED/SAR 19,900 (USD 5,419). Above 50: from AED/SAR 39,900, scoped in writing. | A morning with your sales manager, then setup to a written plan: your WhatsApp number on Meta’s WhatsApp Business API, website chat, your lead fields (permit, QR, REGA licence, cash flag), labels, saved replies in Arabic and English, Slack alerts and training. From 6 agents it also covers teams by desk, automatic assignment and Salesforce lead sync; for 1 to 5 agents, Salesforce lead sync is AED/SAR 3,900 (USD 1,062).
Billed at cost, outside the agent price. Meta’s WhatsApp message fees, SMS and any AI use. Meta bills your own WhatsApp Business account directly, so you see that bill. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.

Free Trial No

Free Version No