Best Web-Based Guest Messaging Software of 2025

Hostaway is a unique vacation rental system that integrates with multiple channels and offers support. Hostaway is easy to use and offers property managers the flexibility of the most sophisticated solutions. The dashboard and mobile application allow users to manage all aspects of their marketing, sales and accounting. Hostaway users are premium partners in channels like VRBO, Booking.com and Airbnb. They can also manage advanced setups and have the control and peace-of-mind that only Hostaway users have. Hostaway software was designed for teams. It makes it easy to train staff, improve business and keep them happy. Hostaway offers a booking engine, WordPress website, and both marketing tools and sales tools to manage your valuable direct bookings. Hostaway offers a number of industry-leading PMS and Channel managers, as well as more than 40 integrated software vendors on o

Transform your hotel's daily operations with RoomChecking, a comprehensive management solution tailored to your property's unique workflow patterns. Our platform streamlines departmental coordination across housekeeping, maintenance, guest relations, and stock control through intuitive features that streamline assignments, enhance team collaboration, and establish clear responsibility chains. RoomChecking seamlessly connects with industry-leading property management systems including MEWS, utilizing live booking information, room availability status, and individual guest specifications to generate precise cleaning routines and work orders. Team members receive straightforward directives while supervisors gain visibility to track completion, shift resources, and quickly resolve emerging challenges. Accommodating establishments from independent boutiques to expansive hospitality groups, RoomChecking handles sophisticated operational demands including varied stay durations (short-term to extended), multi-system integration capabilities, and adherence to location-specific regulations. The solution has proven its scalability in demanding environments, successfully coordinating services for more than 16,000 accommodations during the Paris Olympic Games. With RoomChecking, properties achieve streamlined daily processes with improved transparency and efficiency, ensuring timely task fulfillment, seamless staff coordination, and exceptional guest experiences.

Effortless check-in and check-out processes are facilitated through an interactive Tape Chart, allowing for effective management of bookings alongside flexible folio control and the ability to send automated, customized letters. A comprehensive suite of back-office reports is available, covering aspects such as Occupancy, Bookings, Revenue, and Batch data, among others. With MyCard©, which is PCI Compliant and features the latest EMV Payment Gateway and POS hardware, automatic authorizations are seamlessly handled. Payment options include Swipe, Tap, or Dip, which can be utilized through both ethernet and wireless devices. For complete property automation, the system can be employed unattended in a Kiosk setting. Additionally, you can design a personalized Booking Engine by leveraging industry-specific APIs. Our Concierge & Request System, augmented with APIs and Webhooks, enhances communication between staff and guests from pre-arrival to their in-house experience. The platform ensures seamless, two-way integration with all GDS and major OTAs, accommodating multiple rates, availability, and bookings, thereby enhancing operational efficiency significantly. This comprehensive system empowers your property to operate creatively and efficiently, adapting to the unique needs of your guests.

Medallia Concierge, formerly Zingle, is an intelligent text-based and in-app messaging system that enhances, personalizes and elevates the customer and employee experience and builds loyalty. Build brand loyalty by delighting customers with personalized engagement. AI-powered personalized promotions can drive sales. Discover meaningful insights to increase efficiency. Use personalized two-way messages to build customer loyalty. This will allow you to address customer needs and wants in real-time. Communicate with your customers and solicit their feedback across all channels, from SMS to webchat to Facebook Messenger or other apps, wherever they are. Identify opportunities to improve the experience as it unfolds. Connect this data directly to the most popular CRM solutions and customer service tools. With Medallia’s advanced segmentation capability, customer data can also be used to design services that are brand-differentiated for each customer segment.

OKKAMI Inc. was established in 2016 to serve travelers and improve all aspects of their travel experience. We offer a platform for IoT and guest engagement technology to businesses in the hospitality sector. This allows them to better connect with customers, complete transactions, and improve customer satisfaction. The platform includes managed in-room devices as well as downloadable apps for iOS and Android. OKKAMI currently provides its products and features to more than 500 customers worldwide, in North America, Europe, Asia, and Europe. Our solution allows for seamless connection to third-party services through over 50+ integrations with top hospitality vendors. OKKAMI integrates with all major hotel systems, including PMS, POS and lighting. It also allows for loyalty programs, bookings, and other features.

HelloShift, a modern messaging platform that allows you to run your hotel more efficiently and effectively, is called HelloShift. HelloShift's integrated messaging platform is used by hoteliers today to improve guest satisfaction, increase operational efficiency, and increase their revenue stream. Hotel managers can use HelloShift to communicate with their teams via simple social media tools. They can resolve problems and increase guest satisfaction. Assets are protected with preventive maintenance. Portfolio performance can be tracked with a flash report.

Measure customer experience, such as NPS, CSAT, and CES, and take smart actions based on collected feedback to improve customer experience and business performance. Balance top user experience with the need to have as much relevant data as possible by collecting input from consumers. Through the entire customer journey, the Howazit business logic engine enables advanced customization capabilities.

All-in-One Communication Platform For Hotels Our cutting-edge AI-powered Chat Booking Assistant will increase your customer satisfaction and direct bookings. It is a one-stop platform that can handle all your communication channels.

The HotelEYE Platform enhances guest satisfaction and enables hotels to achieve operational excellence seamlessly. Featuring two distinct applications tailored for staff and guests, HotelEYE serves as a comprehensive solution for all hotel-related requirements. We offer a variety of plans and pricing options, allowing you to customize features based on your specific needs and duration. We encourage you to reach out and discuss any questions or concerns you may have. Reception staff can efficiently track and respond to all guest issues in real-time, ensuring prompt service. Additionally, housekeepers can easily update the reception on completed tasks in each room with just a single click. You can also promote attractive offers to your guests, which can significantly boost your sales, as everyone appreciates a good deal. Furthermore, updating your hotel’s menu to showcase popular dishes and seasonal specials can be done effortlessly with just a button press. In this way, HotelEYE not only streamlines operations but also enhances the overall guest experience.

Otrum has earned the trust of brands across the globe in enhancing their audience engagement through various screen technologies. We provide multiple innovative ways to effectively leverage screens, with our hotel solution being just one of our many offerings. Our digital signage platform caters to diverse sectors, including retail, sports venues, and tourist attractions, among others. Additionally, our screencasting option is a favored choice for creating a more welcoming atmosphere in hospitals. Both OtrumCast and OtrumSignage are fully managed through the cloud, while our IPTV solution is versatile, offering both cloud capabilities and on-site hardware installation. OtrumCast is compatible with any television that has an HDMI port, and our other solutions share similar compatibility. For inquiries regarding your displays, don’t hesitate to reach out to us today. We provide a wide range of solutions tailored to various industries, and our pricing structure is adaptable based on your project's scale; for instance, OtrumSignage begins at just 25 € per month. Furthermore, we collaborate with skilled local partners to guarantee that your solution is installed, configured, and tested to the highest standards, ensuring a seamless experience. Our commitment to quality means you can rest assured knowing that your needs will be met with professionalism and expertise.

Experience a reduction in front desk inquiries by over 25%, cut brand quality audit costs by 56%, and eliminate long queues and excessive wait times. Witness a boost in your Net Promoter Score (NPS) exceeding 35%, while also elevating your Revenue Per Available Room (RevPAR). Achieve extraordinary guest engagement rates soaring from the standard 10% to an impressive 60% for those currently staying with you. Obtain real-time insights into guest issues, allowing you to address them in mere minutes instead of days. Enhance the guest experience by utilizing an ever-evolving, detailed guest profile that supports precise micro-segmentation and targeted marketing efforts. Drive in-house revenue through up-selling options, referrals to local attractions, partner promotions, and additional transactions during guests' stays. VenueLytics stands out as an all-encompassing AI platform specializing in guest experience and data analysis, significantly elevating your guest engagement and profitability. Additionally, collect valuable feedback from your guests and promptly engage with both in-stay and online reviews to maintain a positive relationship with your clientele.

The most advanced digital hospitality solution today will take your art to the next level. Our platform enables hospitality professionals to improve their performance, increase profitability, and boost their brand all from one platform. We help our guests have a more enjoyable, personal, and memorable experience. Smart automation takes away the time-consuming tasks so you can concentrate on what really matters - your guests. Duve allows guests to have an unforgettable experience, which will help you increase your revenue. Our platform allows guests to receive perfectly timed offers that showcase all your services in an easy and personal way. Duve makes communication easy by making it smart, flexible, and friendly. This will make your guest experience memorable and more manageable for both you and them.

Experience a seamless guest journey with our innovative contactless solution. MyStay is designed to elevate your services and boost your revenue for both hotels and travelers alike. We are honored that the MyStay Free Contactless Kit has been recognized by the United Nations World Tourism Organization (UNWTO), with support from the World Health Organization (WHO), as the most comprehensive global solution to address the effects of COVID-19 on the tourism industry. Welcome your guests with a heartfelt greeting and provide them with enticing offers, such as hotel transfers, even before their arrival. Direct guests to an interactive page featuring a smart catalog of your services and essential information they may require. Ensure that guests can easily locate what they need and place orders with just a click from their mobile devices or computers. Minimize reception waiting times by facilitating a straightforward online check-in process. Enable guests to complete necessary forms in advance, ensuring their comfort. Additionally, showcase nearby attractions with a customizable mobile-friendly map, enhancing their overall experience. By implementing these features, you not only enrich your guests' stay but also foster loyalty and encourage repeat visits.

Ensure your guest communication remains accessible around the clock with a live chat integration for hotel websites that enables you to engage with visitors through messages. By utilizing messaging automation, you can address guest inquiries at any hour, providing timely responses regardless of the time of day. Consolidate all your messaging platforms, including SMS, Facebook Messenger, email, and WhatsApp, into one unified inbox to enhance your communication efficiency. This feature allows you to reply to guest questions in real-time, assign tasks to team members, and monitor all conversations seamlessly. Make sure to provide essential information for every aspect of your guests’ stays, transforming your communication into an excellent tool for cross-selling. You can segment and manage guest profiles effectively, scheduling personalized messages and promotions tailored to factors like arrival dates and group sizes. This strategic approach ensures you reach the right guests at the most opportune moments. Additionally, leverage PMS connectivity to create a tailored, messaging-centric guest experience that resonates with your audience. Instantly engage with your guests on the messaging platforms they prefer, enhancing their overall experience and fostering a connection that encourages loyalty.

Vamoos serves as an essential app for hotels, villas, and travel agencies, enabling seamless communication with guests and delivering vital information to enhance their journey from the time of booking until after their departure. Boasting over 25 diverse features, the app empowers you to create exceptional guest experiences through continuous messaging, stunning visuals, personalized daily itineraries, a countdown timer, offline access, highlights of nearby attractions, timely push notifications, interactive maps, and fully bookable services, all available at your fingertips. By leveraging these capabilities, you can achieve rebooking rates that are 50% higher and foster increased customer loyalty. Deliver an extraordinary experience that ensures travelers and guests remain devoted and eager to share their recommendations with others. We are excited to introduce our newest innovation, Vamoos Connect, a groundbreaking tool poised to transform the landscape of travel and hospitality for hotels, villas, and travel companies alike, making guest interactions even more engaging and efficient. With Vamoos Connect, the future of travel coordination is here, bringing unparalleled benefits to both service providers and their clientele.

Hotefy users have noticed a significant uptick in both the volume and quality of customer reviews they receive. This innovative on-demand service streamlines staffing needs in hospitality settings, allowing for the potential to merge kitchens and service outlets effectively. Customers can experience a remarkable 30% rise in average revenue per individual, with some demographic segments seeing increases exceeding 1000%. Additionally, Hotefy minimizes the number of staff needed to oversee service areas within the hotel. It empowers patrons to place orders from any location without waiting for a server, thereby enhancing convenience. The system promotes the consolidation of various dining options into fewer outlets, often featuring a simplified menu managed by a single kitchen. With a built-in customer feedback mechanism, businesses can easily gather direct insights from their clientele. Customization is at the heart of Hotefy’s offering, enabling you to quickly launch prebuilt pages or design new ones that align with your brand identity. Furthermore, the subscription model is fair, free from commissions on orders or room upgrades. Pricing plans are tailored to your hotel’s occupancy levels while accommodating unlimited rooms under one plan, making it a cost-effective solution for modern hospitality management. Overall, Hotefy presents an opportunity for businesses to thrive by enhancing customer experience and operational efficiency.

RueBaRue Guest Communication Platform helps vacation rental managers optimize operations, increase revenue and provide guests with the best experience using SMS/text automation, guest messaging via text, digital guestbooks, local area guides, surveys, Google business reviews, and more. With RueBaRue, vacation rental property managers can:

GuestService is an all-in-one solution designed for comprehensive guest engagement. It allows users to place new orders and handle requests via online portals dedicated to guest services. Featuring real-time capabilities and support for multiple languages and platforms, it enables seamless interaction with guests across various digital environments, including web, mobile, kiosks, and lobby areas. By utilizing this single product, you can enhance customer satisfaction, foster loyalty, and boost your revenue streams. GuestService is committed to delivering exceptional experiences for your guests, allowing them to submit requests and monitor their status effortlessly through mobile devices without language barriers or physical contact. Guests will also have access to information about your hotel, services, and local attractions via a digital concierge feature. With no extra setup fees required, you can select a package that suits your needs and get started immediately. Should you need assistance during the installation process, our online chat support team is readily available to help you every step of the way, ensuring a smooth transition. This approach not only simplifies guest interactions but also enhances overall operational efficiency.

Communicate with customers through the channels that they prefer. It doesn't matter if it's for a room service, concierge or reservation. No message is lost, and the ticketing system will assign the correct team to receive it. The location of the server and the storage of your data are up to date. You can communicate with customers in peace. Your team is often on the move? No problem. Our Android and iOS apps can be downloaded from the official stores to allow your team to respond to any message while on the move.

Enso Connect is an innovative platform that leverages artificial intelligence to enhance the guest experience for vacation rentals and boutique hotels. This all-encompassing solution provides a range of tools aimed at transforming and monetizing every phase of the guest journey. One of its standout features, the "Boarding Pass," is a customizable web application that integrates digital check-in and check-out processes, smart lock functionality, guest verification, personalized upselling options, and digital guidebooks within a single user-friendly interface. Additionally, EnsoAI improves communication by offering features such as sentiment analysis, automated messaging, and support for multiple languages across various platforms, including SMS, email, WhatsApp, and OTA messaging. The integrated inbox simplifies guest communication, while the CRM facilitates targeted marketing campaigns to encourage repeat and direct bookings. Moreover, custom automations based on "If This, Then That" logic enable personalized workflows, allowing specific messages to be sent in response to guest interactions or booking sources. Overall, Enso Connect effectively enhances the operational efficiency of hospitality businesses while elevating the overall guest experience.

When it comes to communicating with your customers or staff, mass texting is unparalleled. However, not all texting platforms are created equal. Trumpia distinguishes itself by providing innovative features that elevate your outreach beyond mere mass notifications, allowing for targeted messaging and efficient task automation. This ensures that you can automatically send the appropriate message to the relevant audience. Our cloud-based platform is designed with user-friendliness in mind, offering a variety of tools for end-users. With Trumpia, you can effortlessly send customized messages at optimal times, all through automation. Enhance your operations and reduce the chance of human error with our response-driven and rule-based text automation systems. You can send and receive texts using your current phone number, keeping your personal number private. Trumpia promises maximum return on investment throughout the entire relationship with your customers and employees. By accommodating your subscribers’ preferred communication channels, you can guarantee that you effectively engage 100% of your audience, ensuring comprehensive coverage and connection. This level of engagement not only fosters loyalty but also enhances the overall effectiveness of your communication strategy.

Nuvola stands out as a robust hotel management software provider that seamlessly incorporates established property operating procedures into its unique platform, resulting in improved efficiency in back-office functions, asset oversight, and guest interactions. This company offers hotels an easy-to-use and adaptable cloud-based solution that fosters a culture of accountability among staff members. Developed by industry professionals with direct experience in select-service, full-service, and resort-style operations, Nuvola continually strives to elevate both employee and guest satisfaction through ongoing innovations from its dedicated internal team as well as partnerships with external hotel systems. The events dashboard offered by Nuvola allows for effective tracking of service requests, management of personnel, and timely completion of tasks. Furthermore, its reporting dashboard supplies valuable information regarding trends in incidents, staff performance, asset malfunctions, and more, enabling properties to make informed decisions and improvements in their operations. With its commitment to enhancing operational effectiveness, Nuvola ensures that hotels can maintain high standards in service delivery.

Managing a hotel can often feel overwhelming, but to alleviate the burdens associated with shift transitions, neglected checklists, and unfinished tasks, along with maintenance issues, RunShiftRun emerges as the essential software you need! This innovative cloud-based solution addresses those irritating challenges that can result in disengaged employees and significant waste of both time and resources. With RunShiftRun, your guests can conveniently download our dedicated app to engage with your staff and various departments whenever they need assistance. They will have the ability to request services, share feedback, and much more, enhancing their overall experience. Effective observation is crucial for identifying and resolving issues promptly. By replacing outdated communication tools like handwritten logs, scattered sticky notes, and walkie-talkies, RunShiftRun introduces a social platform that documents communication, fostering greater accountability and operational efficiency. Additionally, this modern approach ensures that everyone is on the same page, which ultimately leads to a smoother hotel management experience.

Are you seeking innovative methods to enhance safety for both your hotel's guests and staff? The Fuel Mobile App & Digital Key provides a seamless, contactless experience for check-in, check-out, and entry, reducing direct interactions between staff and guests while offering a convenience that distinguishes your hotel from others in the market. Tailored for hotels of all sizes, this white-labeled mobile app solution effortlessly integrates with your property management system and locking vendor in real-time, ensuring straightforward and efficient functionality. Additionally, the app includes a messaging platform that enables continuous communication with guests throughout their entire travel experience, enhancing their overall satisfaction and engagement. With these features, your hotel can foster a safer and more connected environment for everyone.

Enhance customer retention and loyalty by actively refining the experience, ensuring real-time visibility into performance metrics. Address and resolve issues as they arise by utilizing immediate feedback, which allows you to provide solutions to customers' challenges in the moment. Foster a customer-centric culture by sharing real-time feedback, benchmarks, and reports with your entire team, encouraging ongoing service enhancements. Establish consistent brand standards across all locations and assess results to ensure uniformity. Create actionable strategies grounded in accurate data, empowering your front-line staff to gain a deeper understanding of the customer experience. By leveraging guest feedback, you can optimize employee training initiatives, concentrating on aspects that are most significant to customers. From service quality to cleanliness, staff friendliness, and food excellence, identify the key areas of importance for your customers, allowing you to make well-informed decisions that elevate their overall experience while cultivating a loyal customer base. Additionally, regularly revisiting and adjusting these strategies will help you stay aligned with evolving customer expectations.