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Description
Mindcat Assets serves as a comprehensive IT asset management solution tailored for organizations aiming to efficiently assign and monitor devices, equipment, software licenses, and employee information. IT departments can generate a detailed inventory, link each asset or license to a specific employee, gather acknowledgment signatures, and meticulously document assignment details, returns, warranty, purchase, and renewal data. To enhance user experience, employee self-service options facilitate requests and acknowledgments, while HR and IT departments can engage in offboarding processes to assess outstanding items and log asset returns. The platform features barcode and QR code identification, along with transfer capabilities, approval workflows, and reporting tools to keep track of inventory and imminent renewals. Additionally, it can integrate with identity and device-management systems to seamlessly import employee or device information. Hosting options are offered in the UAE or Saudi Arabia, as well as on a client’s own infrastructure, making it adaptable to various operational needs. Mindcat Assets aims to empower IT and HR teams in effectively managing company resources and software entitlements throughout the employee lifecycle. Its capabilities ensure a streamlined approach to asset management, fostering accountability and efficiency within organizations.
Description
Mindcat Vault serves as a comprehensive web-based document management solution tailored for PROs, typing centers, brokerages, law firms, human resources departments, and various organizations that handle client, property, or employee records in the UAE and Saudi Arabia. Users have the ability to either scan or upload their documents, categorize them using customizable fields and access permissions, while also searching through the text of both Arabic and English scans. The user-friendly dashboard highlights approaching expirations in a 90-day timeframe and can automatically notify the team via email 30 days prior to any critical date. Furthermore, Vault features options for document linking with designated expiry dates, email sharing capabilities, a history of document versions, notes, activity logs for files, checks for duplicate uploads, and provisions for scanner-folder or mailbox intake alongside complete data export functionalities. This versatile system can be hosted locally within the UAE or Saudi Arabia or implemented on a customer’s own cloud infrastructure or servers. With an interface primarily in English, it also includes partial translations in Arabic to accommodate diverse user needs. Overall, Mindcat Vault streamlines document management workflows while enhancing accessibility and organization for its users.
API Access
Has API
No
API Access
Has API
No
Integrations
Active Directory
Yes
Google Workspace
Yes
Jamf Pro
Yes
Microsoft 365
No
Microsoft Intune
Yes
Integrations
Active Directory
No
Google Workspace
No
Jamf Pro
No
Microsoft 365
Yes
Microsoft Intune
No
Pricing Details
AED 5/person/month
You pay per person holding kit, per month: anyone with at least one laptop, phone, tool or licence seat checked out to them. The price per person drops as you grow: each band’s price applies only to the people inside that band. IT, HR and finance logins are free, and so is everyone with nothing checked out. Assets, licences and locations are unlimited.
Band: AED | SAR | USD per month
1 to 100: 5 | 5 | 1.36
101 to 300: 3 | 3 | 0.82
301 to 1,000: 2 | 2 | 0.54
Above 1,000: 1 | 1 | 0.27
Worked example. A company with 250 people holding kit pays 100 × 5 + 150 × 3 = AED 950 a month (SAR 950, USD 258.68). With 500 people it is AED 1,500 (USD 408.44). With 1,500 it is AED 3,000 (USD 816.88). The shared option has a minimum of AED/SAR 600 a month (USD 163.38), which covers up to 133 people.
How you run it changes the multiplier.
Shared: your own separate copy on our servers, in the UAE or Saudi Arabia: The per-person price above | AED/SAR 600 (USD 163.38)
Your own servers, hosted by us in the UAE or Saudi Arabia: Per-person price × 2 | AED/SAR 5,649 (USD 1,538.19)
In your own cloud or data centre, run by us: Per-person price × 2, and you pay your cloud bill directly | AED/SAR 5,599 (USD 1,524.57)
Two ways to start. Up to 100 people on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 101 people, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 100 people | AED/SAR 2,500 (USD 680.74), fixed
Managed: The shared plan from 101 people, and every size on your own servers or your own cloud | Up to 100 people: AED/SAR 3,900 (USD 1,061.95). 101 to 300: AED/SAR 6,900 (USD 1,878.83). 301 to 1,000: AED/SAR 12,900 (USD 3,512.59). Above 1,000: from AED/SAR 19,900 (USD 5,418.65), scoped in writing. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the price. Label printers and labels are yours to buy. There are no per-asset fees. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Band: AED | SAR | USD per month
1 to 100: 5 | 5 | 1.36
101 to 300: 3 | 3 | 0.82
301 to 1,000: 2 | 2 | 0.54
Above 1,000: 1 | 1 | 0.27
Worked example. A company with 250 people holding kit pays 100 × 5 + 150 × 3 = AED 950 a month (SAR 950, USD 258.68). With 500 people it is AED 1,500 (USD 408.44). With 1,500 it is AED 3,000 (USD 816.88). The shared option has a minimum of AED/SAR 600 a month (USD 163.38), which covers up to 133 people.
How you run it changes the multiplier.
Shared: your own separate copy on our servers, in the UAE or Saudi Arabia: The per-person price above | AED/SAR 600 (USD 163.38)
Your own servers, hosted by us in the UAE or Saudi Arabia: Per-person price × 2 | AED/SAR 5,649 (USD 1,538.19)
In your own cloud or data centre, run by us: Per-person price × 2, and you pay your cloud bill directly | AED/SAR 5,599 (USD 1,524.57)
Two ways to start. Up to 100 people on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 101 people, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 100 people | AED/SAR 2,500 (USD 680.74), fixed
Managed: The shared plan from 101 people, and every size on your own servers or your own cloud | Up to 100 people: AED/SAR 3,900 (USD 1,061.95). 101 to 300: AED/SAR 6,900 (USD 1,878.83). 301 to 1,000: AED/SAR 12,900 (USD 3,512.59). Above 1,000: from AED/SAR 19,900 (USD 5,418.65), scoped in writing. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the price. Label printers and labels are yours to buy. There are no per-asset fees. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Free Trial
No
Free Version
No
Pricing Details
AED 59 per user/month
You pay per user per month. A user is anyone who signs in during the month. The price per user drops as your team grows: each band’s price applies only to the users inside that band. There are no per-document or per-page fees.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Free Trial
No
Free Version
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
No
Mac
No
Linux
No
Chromebook
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
No
Mac
No
Linux
No
Chromebook
No
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
Yes
In Person
No
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
Yes
In Person
No
Vendor Details
Company Name
Mindcat Technology Consultants FZE
Founded
2022
Country
F-15, Warba Center, Deira, Dubai, United Arab Emirates
Website
mindcat.ai/apps/assets
Vendor Details
Company Name
Mindcat Technology Consultants FZE
Founded
2022
Country
F-15, Warba Center, Deira, Dubai, United Arab Emirates
Website
mindcat.ai/apps/vault
Product Features
IT Asset Management
Asset Tracking
Yes
Audit Management
Yes
Compliance Management
No
Configuration Management
No
Contract/License Management
Yes
Cost Tracking
Yes
Depreciation Management
No
IT Service Management
No
Inventory Management
Yes
Maintenance Management
No
Procurement Management
No
Requisition Management
No
Supplier Management
No
Product Features
Document Management
Access Controls
Yes
Archiving & Retention
No
Collaboration Tools
No
Compliance Tracking
Yes
Document Archiving
No
Document Assembly
No
Document Capture
Yes
Document Conversion
No
Document Delivery
No
Document Indexing
Yes
Document Retention
No
Electronic Signature
No
Email Management
Yes
File Recovery
No
File Type Conversion
No
Forms Management
No
Full Text Search
Yes
Offline Access
No
Optical Character Recognition
Yes
Print Management
No
Version Control
No
