I am not sure what to google for. On the one hand a DMS seems to be the right choice to keep different revisions of a document and for fulltext search on the otherhand a reference management system (bibliographie) seems to be creating less work. In short I would like top have these features:
1. Fulltext search for the following formats doc, docx, pdf, txt
2. Some kind of auto import for the purchased articles/journals
3. An easy way to import reports me and my colleagues wrote and add some tags
4. Simple interface to search or add information which can be used by different users at a time. So far this would be a maximum of 7 users most likely not more than 2 at a time.
How would this system be named? What is your experience with using such a system, does it really help or just create a lot of overhead? I would be happy about suggestions of practical/simple solutions."